2011 HODs Diary of Annual Events and Activities
January February March April May June July August September October November December
January 2011
| Specific | On-going | |
|---|---|---|
| 1 | New Years Day | |
| 2 | Day after New Year | |
| 3 | New Year’s Day Observed | |
| 4 | Day after New Year’s Day Observed | |
| 5 |
| |
| 6 | ||
| 7 | ||
| 8 | ||
| 9 | ||
| 10 | International Summer School Orientation Deadline for Category A Human Ethics Applications - January Meeting | Summer School begins Students may collect Semester Two and Full Year 2010 examination scripts from departments from this date Applications for Final Examination Only enrolment in Summer School papers must reach the Student Records Office by this date Applications for entry to Health Sciences Professional Programmes Special Examinations must reach the Examinations Office by this date
|
| 11 | ||
| 12 | ||
| 13 | ||
| 14 | ||
| 15 | Summer School Alternative Examination Arrangements Applications are due 15th JANUARY | Closing Date for registration for Returning Students taking only first semester or full year papers in 2011 |
| 16 | ||
| 17 | Closing date for applications for Alternative Arrangements in Final Examinations for Summer School papers | |
| 18 | ||
| 19 | ||
| 20 | Human Ethics Committee | |
| 21 | ||
| 22 | ||
| 23 | ||
| 24 | ||
| 25 | Wellington Anniversary Day Staff Advisory Committee | |
| 26 | ||
| 27 | ||
| 28 | ||
| 29 | ||
| 30 | ||
| 31 |
February 2011
| Specific | On-going | |
|---|---|---|
| 1 | Effective date for approved progressions and promotions for staff Term 1 begins for Primary & Intermediate schools, and Secondary & Composite schools Deadline for Examinations Office to receive master copies of examination papers for Summer School Quality Advancement Improvement Grant Applications (Round One) accepted from 1 February to 31 March. | |
| 2 | Board of Undergraduate Studies HEDC short course for new teachers - Introduction to University Teaching - 2-4 February | |
| 3 | Board of Graduate Studies | |
| 4 | ||
| 5 | ||
| 6 | Waitangi Day | |
| 7 | Deadline for Category A Human Ethics Applications - February Meeting | |
| 8 | Meeting of the University Council | |
| 9 | Research Committee Summer School and Continuing Education Board | |
| 10 | ||
| 11 | ||
| 12 | ||
| 13 |
| |
| 14 | Internationalisation Committee | Summer School Failed Terms lists to Student Records Office |
| 15 | ||
| 16 | ||
| 17 | Human Ethics Committee | |
| 18 | International students starting S1 2011 advised to be on campus by this day | First Semester Course Approval starts Summer School lectures cease |
| 19 | Summer School examination period begins Residential Colleges open for the year | |
| 20 | ||
| 21 | First Semester Course Approval | |
| 22 | Graduate Research Committee meeting | First Semester Course Approval ends |
| 23 | Meeting of the Senate S1 International Student Orientation | |
| 24 | Committee for the Advancement of Learning and Teaching (CALT) | Summer School examinations end Summer School Examination period ends |
| 25 | Preliminary lectures held | Last day for students to collect Semester Two and Full Year 2010 examination scripts from departments, or view scripts in departments |
| 26 | ||
| 27 | ||
| 28 | Executive Management Group meeting | First Semester lectures begin Departments should now dispose of remaining Semester Two and Full Year 2010 examination scripts |
March 2011
| Specific | On-going | |
|---|---|---|
| 1 | Staff Advisory Committee | Applications for Final Examination Only enrolment in First Semester and Full Year papers must reach the Student Records Office by this date |
| 2 | Board of Undergraduate Studies | All Summer School results uploaded by 5pm |
| 3 | Board of Graduate Studies | All proof in to Student Records Office by 12pm |
| 4 | ||
| 5 | ||
| 6 | ||
| 7 | Deadline for Category A Human Ethics Applications - March Meeting | Summer School candidates may apply for a recount of results, or view an examination script in the department from this date |
| 8 | Meeting of the University Council Information Technology Advisory Committee | |
| 9 | Research Committee | |
| 10 | ||
| 11 | Equipment Advisory Committee | |
| 12 | ||
| 13 | ||
| 14 | ||
| 15 | Quality Advancement Unit Committee William Evans Visiting Fellowships – closing date for nominations | |
| 16 | Distance Learning Advisory Board | |
| 17 | Human Ethics Committee | |
| 18 | ||
| 19 | ||
| 20 | ||
| 21 | Otago Anniversary Day (observed by the University on 26 April) Sciences Academic Board Meeting | |
| 22 | ||
| 23 | ||
| 24 | Lecture Theatre and Timetables Committee | |
| 25 | ||
| 26 | ||
| 27 | ||
| 28 | ||
| 29 | Graduate Research Committee meeting | |
| 30 | Meeting of the Senate | |
| 31 | Committee for the Advancement of Learning and Teaching (CALT) | Closing date for Quality Advancement Improvement GrantApplications - Round one |
April 2011
| Specific | On-going | |
|---|---|---|
| 1 | Second Semester applications open for Residential Colleges and University Managed Flats (International) Closing date for applications for recounts for Summer School papers 2011 Budget Review - PVCs notified of allocation in early April | |
| 2 | ||
| 3 | ||
| 4 | ||
| 5 | ||
| 6 | Board of Undergraduate Studies Information Technology Advisory Committee | |
| 7 | Board of Graduate Studies | |
| 8 | ||
| 9 | ||
| 10 | ||
| 11 | Internationalisation Committee Deadline for Category A Human Ethics Applications - April Meeting | |
| 12 | Meeting of the University Council | |
| 13 | Research Committee Summer School and Continuing Education Board | |
| 14 | ||
| 15 | Term 1 ends for Primary & Intermediate schools, and Secondary & Composite schools | |
| 16 | ||
| 17 | ||
| 18 | Executive Management Group Meeting | Students may collect Summer School examination scripts from departments from this date |
| 19 | Staff Advisory Committee | |
| 20 | ||
| 21 | Human Ethics Committee Health Sciences Divisional Board | 2011 Budget due to be loaded into the budget module |
| 22 | Good Friday | Mid-semester break begins |
| 23 | ||
| 24 | ||
| 25 | Easter Monday ANZAC Day | |
| 26 | Otago Anniversary Day (day on which the Dunedin campus observes it) | |
| 27 | Meeting of the Senate | |
| 28 | Committee for the Advancement of Learning and Teaching (CALT) | |
| 29 | ||
| 30 |
May 2011
| Specific | On-going | |
|---|---|---|
| 1 | Semester one Alternative Examination Arrangements Applications are due 1st MAY | Quality Advancement Improvement Grant Applications (Round Two) accepted from 1 May to 30 June |
| 2 | First Semester resumes Term 2 begins for Primary and Intermediate schools, and Secondary and Composite schools Deadline for Examinations Office to receive master copies of examination papers for the First Semester Closing date for applications for Alternative Arrangements in Final Examinations for Semester One papers Quality Advancement Improvement Grant Applications (Round Two) accepted from 1 May to 30 June | |
| 3 | ||
| 4 | Board of Undergraduate Studies Information Technology Advisory Committee | |
| 5 | Closing date for applications and recommendations for academic promotions (as part of the Academic Promotion Round) to be received by Human Resources Division Board of Graduate Studies | |
| 6 | Equipment Advisory Committee | |
| 7 | Graduation Ceremony (Degrees and diplomas in Applied Science, Consumer and Applied Sciences, Physical Education, Science, Surveying) | |
| 8 | ||
| 9 | Deadline for Category A Human Ethics Applications - May Meeting | |
| 10 | Meeting of the University Council | |
| 11 | Research Committee | |
| 12 | ||
| 13 | Maori Pre-Graduation, Maori Centre | |
| 14 | Graduation Ceremony (Degrees and diplomas in Commerce, Tourism and Law) | |
| 15 | ||
| 16 | ||
| 17 | ||
| 18 | Distance Learning Advisory Board | |
| 19 | Human Ethics Committee | |
| 20 | Maori Pre-Graduation, Maori Centre | |
| 21 | Graduation Ceremony (Degrees and diplomas in Arts, Education, Music, Teaching, Theology, Biomedical Science, Health Sciences, Medicine, Dentistry, Medical Laboratory Science, Pharmacy, Physiotherapy) | |
| 22 | ||
| 23 | ||
| 24 | ||
| 25 | Meeting of the Senate | |
| 26 | Committee for the Advancement of Learning and Teaching (CALT) | |
| 27 | Last day for students to collect Summer School examination scripts from departments, or view scripts in departments | |
| 28 | ||
| 29 | ||
| 30 | Departments should now dispose of Summer School examination scripts First Semester Failed Terms lists to Student Records Office Second Semester applications close for first round of offers for Residential Colleges and University Managed Flats (International) | |
| 31 | Graduate Research Committee meeting |
June 2011
| Specific | On-going | |
|---|---|---|
| 1 | Board of Undergraduate Studies | |
| 2 | Board of Graduate Studies | |
| 3 | Lectures cease | |
| 4 | ||
| 5 | ||
| 6 | Queen’s Birthday | |
| 7 | Deadline for Category A Human Ethics Applications - June Meeting | Semester One examination period begins |
| 8 | Summer School and Continuing Education Board | First day of Semester One examinations Mid-year examinations begin |
| 9 | ||
| 10 | ||
| 11 | ||
| 12 | ||
| 13 | Internationalisation Committee | |
| 14 | Meeting of the University Council | |
| 15 | Research Committee Information Technology Advisory Committee | Registration for Second Semester closes (all new registrations for Second Semester must be received by this date) |
| 16 | Human Ethics Committee | |
| 17 | ||
| 18 | ||
| 19 | ||
| 20 | ||
| 21 | Quality Advancement Unit Committee | |
| 22 | Semester One examinations end Mid-year examinations end | |
| 23 | ||
| 24 | ||
| 25 | ||
| 26 | ||
| 27 | ||
| 28 | Graduate Research Committee meeting Staff Advisory Committee | |
| 29 | Meeting of the Senate | |
| 30 | Committee for the Advancement of Learning and Teaching (CALT) | All First Semester results uploaded by 5pm Closing date for Quality Advancement Improvement Grant Applications (Round Two) |
July 2011
| Specific | On-going | |
|---|---|---|
| 1 | All proofs returned to the Student Records Office by 12pm | |
| 2 | ||
| 3 | ||
| 4 | Students may apply for recounts of results, or view examination scripts in departments for First Semester papers from this date | |
| 5 | International students starting S2 2011 advised to be on campus by this day | |
| 6 | Board of Undergraduate Studies S2 International Student Orientation | |
| 7 | Board of Graduate Studies Lecture Theatre and Timetables Committee | |
| 8 | EFTs template for 2012 sent to Academic Divisions | |
| 9 | ||
| 10 | ||
| 11 | Deadline for Category A Human Ethics Applications - July Meeting | Second Semester lectures begin |
| 12 | Meeting of the University Council | |
| 13 | Research Committee Summer School and Continuing Education Board Information Technology Advisory Committee | |
| 14 | ||
| 15 | Term 2 ends for Primary & Intermediate schools, and Secondary & Composite schools | |
| 16 | ||
| 17 | ||
| 18 | ||
| 19 | ||
| 20 | ||
| 21 | Human Ethics Committee | |
| 22 | Equipment Advisory Committee | |
| 23 | ||
| 24 | EFTs template due to Planning and Funding Office | |
| 25 | Closing date for round two of University of Otago's Matariki Network of Universities’ (MNU) Travel Awards | |
| 26 | Graduate Research Committee meeting | |
| 27 | Meeting of the Senate | |
| 28 | Committee for the Advancement of Learning and Teaching (CALT) | |
| 29 | Closing date for recount applications for First Semester papers to be accepted | |
| 30 | ||
| 31 | Applications for Final Examination Only enrolment in Second Semester papers must reach the Student Records Office by this date |
August 2011
| Specific | On-going | |
|---|---|---|
| 1 | Term 3 begins for Primary and Intermediate schools, and Secondary and Composite schools Applications for Residential Colleges and University Managed Flats (International) | |
| 2 | Staff Advisory Committee | |
| 3 | Board of Undergraduate Studies | |
| 4 | Board of Graduate Studies | |
| 5 | ||
| 6 | ||
| 7 | ||
| 8 | Internationalisation Committee Deadline for Category A Human Ethics Applications - August Meeting | |
| 9 | Meeting of the University Council | |
| 10 | Research Committee Information Technology Advisory Committee | |
| 11 | ||
| 12 | ||
| 13 | ||
| 14 | ||
| 15 | Students may collect Semester One examination scripts from departments from this date | |
| 16 | ||
| 17 | ||
| 18 | Human Ethics Committee | |
| 19 | Maori Pre-Graduation, Maori Centre | |
| 20 | ||
| 21 | ||
| 22 | ||
| 23 | ||
| 24 | ||
| 25 | Committee for the Advancement of Learning and Teaching (CALT) | |
| 26 | ||
| 27 | Graduation Ceremony (degrees and diplomas in all disciplines) | |
| 28 | ||
| 29 | Mid-semester break begins | |
| 30 | Graduate Research Committee meeting | |
| 31 | Meeting of the Senate |
September 2011
| Specific | On-going | |
|---|---|---|
| 1 | Semester two and full year Alternative Examination Arrangements Applications are due 1st SEPTEMBER | Deadline for Examinations Office to receive master copies of examination papers for Second Semester and Full Year papers |
| 2 | Closing date for applications for Alternative Arrangements in Final Examinations for Semester Two and full year papers | |
| 3 | ||
| 4 | ||
| 5 | Second Semester resumes | |
| 6 | 2012 Budget Allocations distributed to Academic Divisions | |
| 7 | Board of Undergraduate Studies Information Technology Advisory Committee | |
| 8 | Board of Graduate Studies | |
| 9 | 1st Year Health Science Admissions Hui, Maori Centre | |
| 10 | ||
| 11 | ||
| 12 | Deadline for Category A Human Ethics Applications - September Meeting | |
| 13 | Meeting of the University Council | |
| 14 | Summer School and Continuing Education Board | |
| 15 | William Evans Visiting Fellowships – closing date for nominations | |
| 16 | ||
| 17 | ||
| 18 | ||
| 19 | Quality Advancement Unit Committee | |
| 20 | ||
| 21 | Research Committee Distance Learning Advisory Board | |
| 22 | Human Ethics Committee Staff Advisory Committee Meeting | 2012 Budget to be loaded into the budget module |
| 23 | Last day for students to collect First Semester examination scripts from departments, or view scripts in departments | |
| 24 | ||
| 25 | ||
| 26 | Departments should now dispose of First Semester examination scripts | |
| 27 | Graduate Research Committee meeting | 2011 Budget Forecast process begins |
| 28 | Meeting of the Senate | |
| 29 | Committee for the Advancement of Learning and Teaching (CALT) Commentaries for 2012 Budget due (divisional heads) | |
| 30 | Applications close for first round of offers for Residential Colleges |
October 2011
| Specific | On-going | |
|---|---|---|
| 1 | ||
| 2 | ||
| 3 | Closing Date for University Teaching Development Grants | |
| 4 | Budgeted forecast to be included in September monthly financial report. | |
| 5 | Board of Undergraduate Studies Information Technology Advisory Committee | |
| 6 | Board of Graduate Studies Lecture Theatre and Timetables Committee | |
| 7 | Term 3 ends for Primary & Intermediate schools, and Secondary & Composite schools | |
| 8 | ||
| 9 | ||
| 10 | Internationalisation Committee Deadline for Category A Human Ethics Applications - October Meeting | Second Semester and Full Year Failed Terms lists to the Student Records Office Academic Audit site visit from 10 October to 14 October |
| 11 | Meeting of the University Council | |
| 12 | Research Committee | |
| 13 | ||
| 14 | Mentoring Programme Final Dinner, Maori Centre | Lectures cease Offers of place and waiting list letters will be sent out to Residential College applicants |
| 15 | ||
| 16 | ||
| 17 | Semester Two examination period begins | |
| 18 | ||
| 19 | First day of Semester Two examinations | |
| 20 | Human Ethics Committee | |
| 21 | ||
| 22 | ||
| 23 | ||
| 24 | Labour Day | |
| 25 | Graduate Research Committee meeting | Term 4 begins for Primary & Intermediate schools, and Secondary & Composite schools |
| 26 | Meeting of the Senate | |
| 27 | 2012 Budget presented to Finance and Budget Committee Meeting Committee for the Advancement of Learning and Teaching (CALT) | |
| 28 | Mana Pounamu Awards, Maori Centre, Student Services | |
| 29 | ||
| 30 | ||
| 31 |
November 2011
| Specific | On-going | |
|---|---|---|
| 1 | Masters' Scholarships closing date Staff Advisory Committee Meeting | |
| 2 | Board of Undergraduate Studies | |
| 3 | Board of Graduate Studies | |
| 4 | ||
| 5 | ||
| 6 | ||
| 7 | Deadline for Category A Human Ethics Applications - November Meeting | |
| 8 | Meeting of the University Council | |
| 9 | Research Committee | |
| 10 | ||
| 11 | Canterbury Anniversary Day | |
| 12 | Semester Two examinations end | |
| 13 | ||
| 14 | ||
| 15 | Quality Advancement Unit Committee | |
| 16 | Summer School and Continuing Education Board Information Technology Advisory Committee | All Education Finalist 300/400 and Pharmacy 400/Postgraduate results uploaded |
| 17 | Human Ethics Committee | |
| 18 | All Education and Pharmacy Finalist proofs and level of awards for this group in to the Student Records Office | |
| 19 | ||
| 20 | ||
| 21 | Internationalisation Committee | |
| 22 | ||
| 23 | Distance Learning Advisory Board | All remaining results and all remaining level of awards uploaded by 5pm |
| 24 | Committee for the Advancement of Learning and Teaching (CALT) | |
| 25 | All remaining proofs in to the Student Records Office by 12pm | |
| 26 | ||
| 27 | ||
| 28 | Students may apply for recounts of results, or view examination scripts in departments for Second Semester and Full Year papers from this date | |
| 29 | Graduate Research Committee meeting | |
| 30 | Meeting of the Senate |
December 2011
| Specific | On-going | |
|---|---|---|
| 1 | Single Semester applications close for University Managed Flats (International) | |
| 2 | Maori Pre-Graduation Maori Pre-Graduation, Maori Centre | |
| 3 | Graduation Ceremony (degrees and diplomas in Education and Pharmacy) | |
| 4 | ||
| 5 | Deadline for Category A Human Ethics Applications - December Meeting | |
| 6 | Staff Advisory Committee | |
| 7 | Research Committee Graduation Ceremonies (Degrees and diplomas in Education and Teaching (Invercargill campus) Information Technology Advisory Committee | |
| 8 | ||
| 9 | Maori Pre-Graduation, Maori Centre | |
| 10 | Graduation Ceremony - 1pm (degrees and diplomas in Medicine and Medical Laboratory Science) Graduation Ceremony - 4pm (degrees and diplomas in Dentistry and Physiotherapy) | Closing date for registration for all new students taking papers in 2012 and for returning students taking Summer School papers in 2012 |
| 11 | ||
| 12 | ||
| 13 | Maori Pre-Graduation, Maori Centre Meeting of the University Council | Term 4 ends for Secondary & Composite schools |
| 14 | Graduation Ceremony (degrees and diplomas in Humanities except Law) | |
| 15 | Human Ethics Committee meeting Health Sciences Divisional Board | |
| 16 | Maori Pre-Graduation, Maori Centre | |
| 17 | Graduation Ceremony - 1pm (degrees and diplomas in Commerce, Law, Biomedical Sciences and Health Sciences) Graduation Ceremony - 4pm (degrees and diplomas in Sciences) | |
| 18 | ||
| 19 | ||
| 20 | Term 4 ends for Primary & Intermediate schools | |
| 21 | ||
| 22 | Closing date for recount applications for Second Semester and Full Year papers to be accepted | |
| 23 | University is closed | |
| 24 | ||
| 25 | Christmas Day | |
| 26 | Boxing Day | |
| 27 | Christmas Day Observed | |
| 28 | University is closed | |
| 29 | University is closed | |
| 30 | University is closed | |
| 31 |
