Recording by the University of Lectures and other Teaching Policy

Purpose

The purposes of this policy are to:

a) ensure that the lecturers understand that they own the copyright in their lectures;

b) ensure that lecturers allowing students to record lectures advise them of the restriction on the uses to which those recordings may be put;

c) ensure that where the University wishes to record and distribute lectures it obtains the lecturers' consent and informs them of their rights;

d) inform lecturers whose lectures are being recorded of their responsibilities in relation to material they have included for which they may not be the copyright holders;

e) provide for the University to take responsibility for copyright issues arising from the distribution of a Recorded Lecture more widely than to the relevant student group

f) ensure that, while the distribution of any recorded lectures may be restricted, the staff member understands that the ability to stop further unauthorised distribution is somewhat limited and is dependent upon the honesty of those to whom the material has been distributed.

Definitions

List of Definitions Pertainent to this Policy

Lecture

Includes all lectures, tutorials, laboratories, seminars and other teaching situations

Lecturer

The lecturer and copyright holder. Includes any staff member teaching in, or facilitating, a lecture

University

University of Otago

Recorded Lecture

Lectures recorded via audio or video for the express purpose of making them available via podcasting or other technologies

Restricted Recorded Lecture

Recorded Lectures recorded for the sole use of teaching and learning for students formally enrolled in the paper concerned.

Policy Content

1. The Rights of the Lecturer

The Lecturer:

(a) Owns the copyright for material he/she produces for the lecture.

(b) Must give his/her agreement to any recording of his/her lectures and has the right to restrict the distribution of any recording, subject to Section 5 of the University's Intellectual Property Rights policy.

2. The Responsibilities of the University

The University:

(a) Obtains explicit consent from the lecturer when lectures are to be recorded for distribution.

(b) Has a perpetual licence which includes the right to reproduce the lecturer’s copyright material for use within the University. (See section 5 of the University’s Intellectual Property Rights policy)

(c) Undertakes to provide copyright warning and limitation of use notices for any material it records and distributes.

(d) Is responsible for ensuring that copyright permissions relating to embedded material e.g. video, audio recordings, pictures, is obtained where recordings will be distributed, or available, to persons other than staff and/or enrolled students through centrally administered University channels.

(e) Advises lecturers on the issues relating to subsequent distribution and use of recordings.

3. The Responsibilities of the Lecturer

(a) To use the copyright material of others in accordance with the University’s copyright licensing agreements and NZ copyright legislation. (See the University’s copyright page)

(b) To obtain permission for use of material not covered by the University’s copyright licences or exceptions under legislation.

(c) To complete an Authorisation for recording and distribution of lectures form for lectures he/she delivers and agrees to have recorded.

(d) To ensure that copyright permissions relating to embedded material e.g. video, audio recordings, pictures, are obtained where recordings will be distributed, or available, to persons other than staff and/or enrolled students through channels which are not centrally administered by the University, including departmental websites.

(e) To advise students whom the lecturer permits to make personal recordings of a lecture, that such recordings are to be used only for the purposes of private study or research.

4. Responsibilities of Students

(a) To make personal recordings of lectures only with the permission of the lecturer and to use such recordings only for the purposes of private study or research.

(b) To access and download restricted recorded lectures that relate only to papers for which they have formally completed enrolment;

(c) Not to distribute or otherwise circulate to a third party any restricted recorded lectures they access and / or download from the University.

5. Authorisation for recording and distribution of lectures

It is a requirement that the authorisation form be completed by the lecturer prior to any recording of lectures, and forwarded to the ITS Service Desk in a timely manner.

6. Responsibilities of Information Technology Services (ITS)

ITS must:

(a) Ensure that it has a properly executed authorisation form from the lecturer before recording his / her lecture (a restricted recorded lecture);

(b) Ensure that appropriate copyright warnings and / or limitation of use notices are attached to the distribution of all Recorded Lectures.

Related Policies, Procedures and Forms

• Recording by the University of Lectures and other Teaching – Guidelines for Lecturers
• Intellectual Property Rights Policy
• Authorisation for Recording and Distribution of Lectures

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