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Board of Undergraduate Studies (BUGS)

Clocktower at sunset

Terms of Reference

  • To advise the Senate on policy relating to admission and re-admission of students to undergraduate courses and policy governing progress of students in undergraduate courses and the conferring of undergraduate awards.
  • To monitor all changes to first degree regulations.
  • To advise the Senate on any new undergraduate proposals.
  • To consider and report on any matter concerning undergraduate studies referred to it by the Senate or the Vice-Chancellor.
  • To advise Senate on any academic pre-university or university preparation qualifications offered by Foundation Studies Ltd.

Membership

Composition of the Board Member Expiry date (if applicable)
Deputy Vice-Chancellor (Academic) (Convener) Professor Vernon Squire Ex-officio
Pro-Vice-Chancellor (or nominee) of the Division of Commerce Associate Professor Kate Wynn Williams Ex-officio (appointed by the PVC)
Pro-Vice-Chancellor (or nominee) of the Division of Health Sciences

Associate Professor Pat Cragg (also CUAP rep)

Ex-officio (appointed by the PVC)
Pro-Vice-Chancellor (or nominee) of the Division of Humanities Associate Professor Tim Cooper Ex-officio (appointed by the PVC)
Pro-Vice-Chancellor (or nominee) of the Division of Sciences Associate Professor Janice Murray Ex-officio (appointed by the PVC)
Director International Mr Jason Cushen Ex-officio
Two members appointed by Senate Associate Professor Natalie Medlicott December 2019
Associate Professor David Larsen December 2019
Head of Department, Higher Education Development Centre Professor Tony Harland Ex-officio
Director, Distance Learning Dr Sarah Stein Ex-officio
Director, Quality Advancement Unit Ms Margaret Morgan Ex-officio
University representative on the  Committee on University Academic Programmes (CUAP) Associate Professor Pat Cragg Ex-officio
Student member nominated by the Executive of OUSA Mr Bryn Jenkins December 2017
In attendance
Committee Secretary Jane Hinkley, Academic Committees Office jane.hinkley@otago.ac.nz, ext 6531

The Board has the power to co-opt as required.

Meeting dates for 2017

BUGS Meeting Dates (Wednesdays at 2pm) Deadline for submission
2pm, Wednesday 4 October 5pm, Monday 25 September
2pm, Wednesday 1 November 5pm, Tuesday 25 October (due to Labour Day)

Meeting dates for 2018

BUGS Meeting dates (Wednesdays at 2pm)Deadline for submission
7 February29 January
7 March26 February
11 April26 March (prior to Easter)
2 May23 April
6 June28 May
4 July25 June
1 August23 July
5 September27 August
3 October24 September
7 November29 October

  • April Meetings of BUGS/BOGS Round One CUAP Deadline for new qualification/major subject/endorsement/major amendments (for following academic year)
  • April Meetings of BUGS/BOGS deadline for inclusion in Guide to Enrolment for following academic year
  • June Meetings of BUGS/BoGS deadline for new papers and amendments for the following academic year
  • August Meeting of BUGS/BOGS Round two CUAP Deadline for new qualification/major subject/endorsement/major amendments (normally it is not possible to introduce a new programme/major amendments in Round 2 for the following academic year)

Minutes for 2017

Minutes for 2016

Forms and Resources

Download Proformas for New Proposals and access Resources.