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Audit and Risk Committee

Clocktower.

Terms of Reference

Role of the Audit and Risk Committee

  • The Audit and Risk Committee is a Committee of the University Council.  Its role is to strengthen the University’s control environment and management of risks and to assist Council to discharge its leadership and control responsibilities for financial reporting and risk management.

    Primary Functions
    • The primary functions of the Audit and Risk Committee are to promote accountability, support measures to improve management performance and internal controls, oversee and monitor the internal audit and the risk functions, oversee the integrity of the University’s financial reporting systems, and ensure effective liaison between senior management and the University’s external auditors.
    • The Audit and Risk Committee achieves those primary functions through exercise of the following responsibilities:

      Governance

      1. Monitor the functioning and adequacy of the University’s internal control systems and processes;
      2. Review policies related to audit and risk management;
      3. Monitor compliance with the University’s Fraud Policy and investigations and outcomes relating to the policy.
      4. Assist in promoting a culture of compliance and take an active interest in ethical issues associated with the University’s business activities.

      Internal Audit

      1. Review reports of the Head of Internal Audit on activities undertaken by Internal Audit;
      2. Oversee and monitor the work of Internal Audit
      3. Oversee the appointment of an external firm as a co-sourced provider of internal audit services to the University;
      4. Approve the annual Internal Audit plan and monitor progress against the plan in consultation with the Vice-Chancellor;
      5. Monitor action plans in respect of reviews conducted by the Internal Audit and management’s responses;
      6. Monitor the internal audit arrangements of all controlled entities;
      7. Receive reports on special projects or investigations undertaken by Internal Audit and monitor actions arising out of the reports.

      External audit


      1. Approve the University’s external audit arrangements;
      2. Liaise with the external auditors to consider risks and issues as part of the external audit planning process;
      3. Examine issues raised by the external auditors;
      4. Assess the performance of the external audit in the context of statutory obligations;
      5. Monitor the external audit arrangements of all controlled entities.

      Risk management
      1. Approve the University’s Risk Management Framework setting out the University’s expectations and internal accountabilities for the management of risk, and approve material changes to the Framework;
      2. Monitor the adequacy of arrangements in place to ensure that risks are effectively managed across the University;
      3. Receive reports on the status of risks and issues considered to be of high risk to the reputation and operations of the University;
      4. Receive and review the annual report on the University’s consolidated risk profile;
      5. Receive minutes and reports from meetings of the University’s Health & Safety and Ethics Compliance Committee.

      Legal compliance

      1. Monitor the effectiveness of the University’s processes for ensuring compliance with relevant laws, regulations, industry codes and organisational standards
      2. Receive reports on the outcome of the annual legal compliance survey
      3. Receive reports on legal compliance breaches, the risks of non-compliance and strategies to manage any breaches and risks effectively;

      Litigation

      1. Monitor any legal proceedings involving potential or contingent liability for the University.

      Annual financial statements

      1. Consider the adequacy of the form and content of the published financial statements;
      2. Determine whether accounting policies adopted by the University are appropriate;
      3. Recommend to Finance and Budget Committee the adoption of the annual financial statements. 

Constitution

  • Two lay members of the University Council, one of whom shall be appointed Convenor by the Council;
  • The Convener of the Health & Safety and Ethics Compliance Committee (lay member of Council);
  • Two members appointed for their expertise in the area of financial management, audit and risk.

In attendance

Vice-Chancellor
Chief Operating Officer
Chief Financial Officer
Director, Risk, Assurance and Compliance
Registrar & Secretary to Council (Secretary)