The Distance Learning Office provides support for staff through the following:
Distance Education Community Network
- Academic Forum
- Administrators Forum
- Distance Learning Advisory Board
- Distance Campus Newsletter for Staff
- Course Outline & Administration Guide template
- Student Profiles: Who are your students?
- Student Support Email templates
- 2017 Distance Learning Information & Support Booklet for Staff
- Zoom - webconferencing for distance teaching
Note: The Directory and Guide are also available in hard copy from the Distance Learning Office
These additional background notes may also be of interest to distance education staff:
- Audioconference and Distance Learning Notes from Penny Field and Paul Trebilco (112k in PDF format)
- Distance Learning at the University of Otago - A History (24kb in PDF format)
The biennial symposium is an opportunity for distance educators to network and share practices and includes workshops & guest speakers.
This all day symposium was last held in Dunedin, Christchurch, Wellington, and Auckland in November 2016. on Friday 5th December 2014 at St Margaret's College, titled: Towards Greater International Involvement: How Can we Help You?.
This forum provides a means for teaching staff to air issues relating to distance learning. It meets four times a year and on other occasions if the need arises.
Meetings are usually held from 11am - 12pm on Wednesday mornings via Zoom so that staff may participate wherever they are. Distance administrators are also welcome to attend meetings of the Academic Forum.
Forum Dates for 2017
- Wednesday 22 March
- Wednesday 17 March
- Wednesday 16 August
- Wednesday 15 November
Distance education administrators meet four times a year to discuss matters of interest.
Meetings are held on Thursdays at 11am via Zoom so that staff may participate wherever they are.
This one hour meeting consists of short presentations from ITS, the Distance Library Service, Admissions & Enrolment, Student Administration and Network; followed by a topic for discussion. Previous topics have covered: Proposed developments for 2010, Marketing your Distance Programme, the new Library Distance Service, Supporting distance students, and Student access to new technologies.
ForumDates for 2017
- Thursday 23 March
- Thursday 18 May
- Thursday 17 August
- Thursday 16 November
Distance Learning Advisory Board
At a strategic level, the distance learning community at Otago is represented on the Distance Learning Advisory Board. Meeting four times a year, the Board is comprised of representatives from each of the Divisions and is convened by the Deputy Vice Chancellor. Visit the Otago University website for the full membership, meeting dates and terms of reference. You are welcome to raise issues with your Divisional representative.
Course Outline and Administration Guide
Also known as a paper outline or course book, it provides students with information about how the course will be run. The template can be adapted by lecturers for their own use. This template is available as either a Blackboard or Word doc template. Request the Blackboard zip file with importing instructions from the Distance Learning Office.
Course Outline & Administration Guide template (2013 version. 142KB in Word format, 47 pages)
Blackboard version information with sample home page screen shot (1 page in pdf format)
Staff user reviews (1 page in pdf format)
Student Profiles: Who are your students?
At the start of any paper it is always very useful to find out a little about your students. This resource is a series of questions that you might like to use as the basis of a questionnaire to help you gather some information about your students’ experience, background and expectations. Gathering your students’ responses to these questions will begin the process of getting to know your students, their expectations about their study and the paper, and help you to find out a little about their background and experience. The students will be prompted to think about why they have enrolled for the paper and to clarify their expectations. Building students’ self-knowledge is a good step in helping them to prepare for their learning, and knowing this information will inform your teaching.
Student Support Email Templates
This resource outlines an easy and quick way to build engagement with distance students and to tell them about the range of information and support resources that are available at the University. Messages do not need to be sent individually to be effective. A "clas" message - the same to every student – will do. Although the resource is called "Email support", any technology is okay. Use Blackboard, email, even Facebook to send the messages.
Rationale and sample message (in PDF format)
Contact the Distance Learning Office - firstname.lastname@example.org for the full range of support messages.
Zoom is a web conferencing solution for online meetings and webinars used by the University of Otago.
"a bit like Skype to use – but with a lot more functions to deliver [online classrooms]" at any time and to almost any one with an internet connection.
Zoom has many useful features to encourage collaboration and learning:
- Group text, audio and video chat
- Ability to share presentations (like Powerpoint)
- Collaborate on a whiteboard
- Conduct polls during your meetings
- Share useful files
Is Zoom for you?
- Have a look at the ITS Desktop Videoconfereing - Zoom webpages if you think it might be – there is a demo video to watch there as well.
Email template to send to participants
When a Zoom "meeting" is set up, you can copy and paste the invitation and email it to students. The invitation includes the Zoom link, making it easy for student's to join the class.