Information for Staff

Staff Information and UOCE Operations

1 Committees

1.1	Dean’s Operational Committee (18k in Word format)
1.2	Advisory Group (18k in Word format)
1.3	Academic Committee (19k in Word format)
1.4	Research Committee (18k in Word format)
1.5	Postgraduate Committee (19k in Word format)
1.6	External Advisory Committee (20k in Word format)
1.7	Conference Leave Committee (19k in Word format)
1.8	Professional Development Committee (19k in Word format)
1.9	Health & Safety Committee (18k in Word format)
1.10	Doctor of Education (EdD) Advisory Board (18k in Word format)
1.11	Education Support Services Advisory Committee (21kb in Word format)

2 Policies

2.1	Assessment Policy (25k in Word format)
2.2	Assessment Policy for Paper Outlines (24k in Word format)
2.3	Policy on the Allocation of Conference Funds (23k in Word format)
2.4	Policy on the Allocation of Professional Development Funds (21k in Word format)
2.5	Policy for Upgrading Qualifications Assistance for Academic Staff – Postgraduate Diploma, Masters and PhD study (31k in Word format)
2.6	Revised Qualifications Upgrade Policy for Academic Staff 2010 (22k in Word format)
2.7	Policy on the Allocation of Funds for Research Costs for Staff Doing Theses (27k in Word format)
2.8	Policy on the Allocation of Funds for Post Qualification Research Support for Staff (24k in Word format)
2.9	Policy on the Allocation of Funds for Postgraduate Students (24k in Word format)
2.10	Policy on the Reimbursement of Teacher Registration Fees (19k in Word format)
2.11	Policy on Guidelines for Visiting Academics (351k in PDF format)
2.12	Policy on the Allocation of Funds for Research Students (29k in Word format)

3 Procedures

3.1	Procedure for internal appointments for fixed term roles and responsibilities (21k in Word format)
3.2	Procedures Guidelines (488k in PDF format)

4 Applications

4.1	Application for Conference Leave (26k in Word format)
4.2	Application for Professional Development (26k in Word format)
4.3	Application for Workload/Leave/Fee Support for Qualification Upgrades (23k in Word format)
4.4	Application for Funding of Research Costs for Staff Doing Theses (31k in Word format)
4.5	Application for Post Qualification Research Support for Staff (31k in Word format)
4.6	Application for Allocation of Funds for Postgraduate Students (31k in Word format)
4.7	Request for Casual-Additional Staffing or Visiting Lecturers Requiring Payment (22k in Word format)
4.8	Application for Staff Activity Funds (25k in Word Format)
4.9	Proposed Budget for Staff Activity Funds (29k in Word format)
4.10	Application for Staff Reimbursement (45k in Word Format)
4.11	Application for Academic Leave Request (58k in Word format)

5 Schedules

5.1	2012 year plan for all programmes – Dunedin Campus (142k in Excel format)
5.2	2011 Meeting schedule (259k in PDF format)
5.3	2011 Meeting dates for Academic Proposals (22k in Word format)

6 Endowment Fund

6.1	University of Otago College of Education Art Collection (17k in Word format)
6.2	University of Otago College of Education / Creative New Zealand Children’s Writer in Residence (16k in Word format)
6.3	Community Engagement with Children and Students (21k in Word format)
6.4	High Level Professional Support and Resource Development (21k in Word format)
6.5	Policy on the Allocation of Funds for Research Costs for Staff Doing Theses (25k in Word format)
6.6	Application for Funding of Research Costs for Staff Doing Theses (31k in Word format)
6.7	Policy on the Allocation of Funds for Post Qualification Research Support for Staff (24k in Word format)
6.8	Application for Post Qualification Research Support for Staff (31k in Word format)
6.9	Policy on the Allocation of Funds for Postgraduate Students (21k in Word format)
6.10	Application for Allocation of Funds for Postgraduate Students (30k in Word format)

7 Confirmation Path

7.1	Guidelines for Transferring UOCE Staff to Confirmation Path Positions (48k in PDF format)
7.2	Generic Objectives and Standards for the Confirmation of Academic Appointments (27k in Word format)
7.3	Application to Transfer to a Confirmation Path Position – UOCE Staff Only (35k in Word format)

8 Academic Processes

8.1	Guidelines, Procedures and Templates for Proposals and Amendments (277k in Word format)
8.2	Guidelines for Staff Completing the Paper Outline Template (54k in Word format)
8.3	Paper Outline Template (584k in Word format)
8.4	Appendix 1 - Marking Criteria (166k in Word format)
8.5	Appendix 2 - Marking Criteria Grid (148k in Word format)
8.6	Appendix 3 - General Description of Learning Experience (114k in Word format)
8.7	Appendix 4 - Reading to Children (105k in Word format)
8.8	Appendix 5 - Principles of Grading and Assessment (57k in Word format)
8.9	Office Use Page (60k in Word format)
8.10	Students’ Retention of Programme/Paper Information (18k in Word format)
8.11	Assignment Cover Page (1.5mb in Word format)
8.12	Assignment Extension Form (18k in Word format)
8.13	Themes of the UOCE Initial Teacher Education Programmes (24k in Word format)
8.14	Compulsory Competencies (23k in Word format)
8.15	Plagiarism (20k in Word format)
8.16	Letter Template Dishonest Practice (17k in Word format)
8.17	Annual Programme Report Template (1.6mb in Word format)
8.18	Bachelor of Education Studies (BEdSt) Specialisation and Paper Advice (21k in Word format)
8.19	Information for Students Enrolled in University of Otago College of Education Initial Teacher Education Papers (800k in Word format)
8.20	Health Declaration Information - Use of Part B (165k in PDF format)
8.21	University of Otago Health Declaration/Medical Certificate for Special Consideration Applications form (180k in PDF format)

9 General Information

9.1	Role Description – Paper Coordinator (24k in Word format)
9.2	University of Otago College of Education Organisational Structure (333k in Word format)
9.3	Policy for the Personal Use of Mobile Phones (35k in Word format)
9.4	Video: From Research to Practice: Enhancing the first-year experience of university students
9.5	First Aid Certification (19k in Word format)
9.6	Academic staff: Roles, responsibilities, leave, committees 2011 (316k in PDF format)
9.7	UOCE Annual Report 2010 (704k in PDF format)
9.8	UOCE Facebook and Twitter Guidelines (26k in Word format)
9.9	UOCE Strategic Plan, 2011-2013 (77k in Word format)

10 Fixed term Role Descriptions

10.1	Associate Dean (Academic) (20k in Word format)
10.2	Associate Dean (Research) (20k in Word format)
10.3	Associate Dean (Teacher Education) (20k in Word format)
10.4	Early Childhood Programme Coordinator (21k in Word format)
10.5	Primary Programme Coordinator (21k in Word format)
10.6	Secondary Programme Coordinator (20k in Word format)
10.7	Primary Programme Associate Coordinator (19k in Word format)
10.8	Postgraduate and Distance Coordinator (20k in Word format)
10.9	Postgraduate and Distance Associate Coordinator (22k in Word format)
10.10	Education Studies Coordinator (20k in Word format)
10.11	Subject Studies Coordinator (19k in Word format)
10.12	Academic Programme Coordinator – Southland Campus (24k in Word format)
10.13	Kaiārahi o Te Pōkai Mātauranga o te Ao Rua – Southland Campus (20k in Word format)
10.14	Early Childhood Liaison – Southland Campus (19k in Word format)
10.15	Secondary Liaison – Southland Campus (19k in Word format)

11 Staffing Checklists

11.1	A1: Appointment Checklist for Permanent / Fixed Term Academic Staff (21k in Word format)
11.2	B1: Appointment Checklist for Permanent / Fixed Term General Staff (21k in Word format)
11.3	C1: Appointment Checklist for Casual, Temporary, Seconded or Sub-Contracted Staff (21k in Word format)
11.4	A2: Induction Checklist for Permanent / Fixed Term Academic Staff (25k in Word format)
11.5	B2: Induction Checklist for Permanent / Fixed Term General Staff (25k in Word format)
11.6	C2: Induction Checklist for Casual, Temporary, Seconded or Sub-Contracted Staff (23k in Word format)
11.7	A3: Exit Checklist for Permanent / Fixed Term Academic Staff (27k in Word format)
11.8	B3: Exit Checklist for Permanent / Fixed Term General Staff (26k in Word format)
11.9	C3: Exit Checklist for Casual, Temporary, Seconded or Sub-Contracted Staff (21k in Word format)

12 Teaching Practice Information

12.1	Lecturer Report Yr 1 ECE Template (564k in Word format)
12.2	Lecturer Report Yr 2 ECE Template (564k in Word format)
12.3	Lecturer Report Yr 3 ECE Template (104k in Word format)
12.4	Lecturer Report Yr 1 Primary Template (104k in Word format)
12.5	Lecturer Report Yr 2 Primary Template (566k in Word format)
12.6	Lecturer Report Yr 3 Primary Template (104k in Word format)
12.7	Travel Claim Form – Mileage (46k in Excel format)

13 Useful University Documents

13.1	University of Otago Publications Coversheet (36k in Word format)
13.2	Academic Staff Promotions Policy (2.1Mb in PDF format)
13.3	Senior Lecturer and Principal Lecturer Progression Guidelines (47k in Word format)
13.4	University of Otago Parking Policy (40k in PDF format)
13.5	University of Otago Travel and Travel related Costs Policy (40k in Word format)