News & Events for FSD
Finance One Imported Invoice Guide
Friday, 18 May 2012
In recent months Financial Services has been working with some suppliers to receive one consolidated invoice for the University, backed up by a journal of expenditure to be dissected across the Cost Centres within the University.
To assist users we have developed a guide which provide examples of recent consolidated invoices and an explanation of the data being held within Finance One fields.
Finance One Imported Invoices Guide
For further information or if you require assistance please contact:
Finance One Helpdesk
Ext 5554
Email finance1.helpdesk@otago.ac.nz
End of Month Deadlines - May 2012
Tuesday, 1 May 2012
| Item | Deadline |
| Creditors Invoices - To return Accepted Invoices to Financial Services Accounts Department | 30 May - 12 noon |
| Debtors Invoices - To Accept Invoices in Finance One | 30 May - 12 noon |
| User Journals - To Accept Journals within Finance One | 30 May - 12 noon |
| Service Division and Departmental Import Journals - To reach DMU | 29 May - 12 noon |
| Purchasing Card - To have all coding completed | 1 June - 12 noon |
Creditor Deadlines and Payment Dates - May 2012
Monday, 30 April 2012
| Invoice Type | Deadline to return invoice to FSD Accounts Department | Payment Method | Payment Timing |
| NZ Supplier Invoices - dated April 2012 or earlier | 25 May 2012 | Direct Credit | 30 May 2012 |
| NZ Supplier Invoices (payment terms of 7 or 14 days) | Wednesday prior to payment by 5pm | Direct Credit | 7 and 21 May 2012 |
| Staff Reimbursements | Thursday prior to payment by 5pm | Direct Credit | 1, 15 and 29 May 2012 |
| Non Staff Reimbursements/Sundry Creditors | Thursday prior to payment by 5pm | Direct Credit | 8 and 22 May 2012 |
| Petty Cash Reimbursements | Monday prior to payment by 5pm | Cheque | Weekly on a Wednesday |
| Other Cheque Payments (please note the University's preferred method of payment is by Direct Credit) | End of Each Month | ||
| Foreign Currency Creditors | Wednesday prior to payment by 5pm | IMT and Draft | Week Beginning 7 and 14 May 2012 |
For further information about the Creditor Deadlines please contact:
- Senior Accounts Administrator ext 8226
- Accounts Manager ext 8230