To have your degree conferred, you must apply to graduate either in person or in absentia at the appropriate ceremony online via eVision.
Once the exact opening date for applications has been confirmed for each round of ceremonies, these will be published in the Opening and Closing Dates for Applications section of the Graduation Ceremony Dates, and Application Dates of the Graduation at Otago webpages.
For all doctoral candidates, we strongly recommend applying to graduate in the group of graduation ceremonies after the group of ceremonies immediately following your submission. For example, if you submit in December, we recommend that you apply in the following year for the August ceremony, rather than a May ceremony. Statistics show, while not impossible, it is very doubtful that you will meet requirements and deadlines to graduate at a ceremony immediately following submission of your thesis for examination. Graduating in the next set of ceremonies is also not guaranteed, but it is much more likely.
It is each student's responsibility to ensure that they apply for a place in the ceremony allocated to their discipline before the closing date for the ceremony. As there is a limit to the number of people who can graduate in person at each ceremony; the closing date may be brought forward if this limit is reached before the closing date. Please apply promptly to avoid disappointment.
There is no limit to the number of people who can graduate in absentia, but your application must be received by the closing date.
You must submit two hard bound copies of your thesis to the Doctoral and Scholarships Office at least five weeks prior to the date of the ceremony that you have been accepted into, as well as an electronic copy of your thesis to OUR Archive.
The exact date that your hard-bounds and e-thesis are due can be viewed on the Graduation Office webpage.
If you are having your thesis hard bound through the University of Otago library bindery, it will take up to 10 working days to be ready for collection.
If your degree is to be conferred in person, a brief summary (120 words or less) of your research and findings will be included in the graduation ceremony booklet. Please download the Graduation Booklet Form for Doctoral Candidates (Word, 15KB), complete it and email it to the Graduation Office (firstname.lastname@example.org) as soon as possible, and at least five weeks prior to the ceremony you wish to attend.
If you are graduating in absentia, the graduation ceremony booklet will list the title of your thesis, but will not include a summary, so you do not need to fill the Graduation Booklet Form for Doctoral Candidates mentioned above.
If you have any questions about the Graduation process, please contact the Graduation Office, email@example.com, (please include your full legal name and student id number in all email correspondence), or visit Graduation at Otago.