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Submitting the Thesis

The student and supervisor(s) should normally agree as to when sufficient work has been done to enable the writing up of the thesis to be completed and the thesis to be submitted.

Master’s research candidates are strongly encouraged to submit drafts of their thesis to check for unintentional plagiarism, using SafeAssign, which is available on the Blackboard website ‘GRS_MST Graduate Research Support for Masters Students’ under ‘Assignments’. However, candidates should be aware that the search engines for SafeAssign may not capture all journals that have been used, so could miss detecting passages of text that may be copied.

Three copies of the thesis in soft bound format must be submitted for examination. Enquiries concerning this form of binding can be made in Dunedin to Uniprint. In Christchurch, enquiries can be made to the Manager, Academic Programmes, Dean’s Department. In Wellington, they can be made to the Postgraduate Liaison Officer, Postgraduate Office.

Soft bound copies of the thesis must include a signed declaration that the work was done by the candidate personally, that the material has not previously been accepted in whole, or in part, for any other degree or diploma, and that the thesis has been checked for unintentional plagiarism. The declaration form is available at http://www.otago.ac.nz/graduate-research/policies/index.html.

The submission process is as follows:-

• Three soft-bound copies of the thesis should be presented to:
- in Dunedin, to the student’s Department
- in Christchurch, to the Manager, Academic Programmes, in the Dean’s Department (except for Master of Public Health theses which should be submitted to the Department of Public Health and General Practice)
in Wellington, to the Postgraduate Liaison Officer in the Postgraduate Office

• The Department concerned is responsible for forwarding copies of the thesis to the external and internal examiners.

Students are strongly advised to retain any data or essential material relating to the research at least until the examination process has been completed.

A student is required to be enrolled at the time of submitting a thesis. This means that if the student does not submit the thesis by the end of that semester for which he or she is enrolled, he or she will be required to (1) enrol for the next semester and (2) pay the full fees for that semester. It will not be possible for the thesis to be accepted for examination until that is done.

If the thesis is submitted before the end of a semester, the student will receive a pro rata fees refund for the portion of the semester that remains after he or she has submitted calculated on a monthly basis. The pro rata refund will be calculated based on full months only. This means that if the thesis is submitted on say 16 April, the calculation date will be considered as 30 April and the student will receive a pro rata refund based on the two months that remain after 30 April.

Note that there is a minimum enrolment level of one full-time equivalent year required for the thesis component of a Master’s degree. Pro rata fees refunds will apply only if the minimum enrolment level has been reached.

Please note that if a student has a student loan, the pro rata fees refund will be returned directly to StudyLink appropriately.