All employees of the University have health and safety responsibilities,
however there is a hierarchy of responsibilities as defined
by the HSE Act. University's health and safety management structure
chart represents the structure.
Diagrammatic Representation and flow of information of Health
and Safety Accountabilities and Support.
Health and Safety Responsibilities and Structure
of the University have health and safety responsibilities, however
there is a hierarchy of responsibilities as defined by the HSE
All employees of the University
have health and safety responsibilities, however there is a hierarchy
of responsibilities as defined by
the HSE Act. The following make up the University's health and
safety management structure:
- Ensure compliance with the Health and Safety in Employment
Act 1992 and associated statutes.
- Ensure health and safety issues at the University are effectively
- Encourage a corporate culture in which health and safety is given
a high profile.
- Promote excellence in health and safety management.
DVC's/AVC's/Directors of Services
- Ensure Heads of Department/managers have sufficient
resources to achieve their health and safety duties.
- Ensure Departments meet their required health and safety objectives.
- To review Department reports on health and safety progress and
- Active member of the University Health and Safety Committee, including
the review and development of University health and safety
- To ensure that University health and safety policies are implemented
within their division.
- To resolve issues of non-compliance where necessary within their
Heads of Department/Managers of Services
- Support Departmental Health and Safety Officers (DHSO)
by making available time or resources as necessary.
- To implement the University health and safety policies that are
relevant to the activities within their department, in conjunction
with the DHSO.
- Develop Departmental health and safety objectives with the DHSO.
- To provide relevant information and training to staff, ensuring
attendance as required.
- To ensure appropriate emergency procedures are in place for departmental
activities, facilities and are practised as necessary.
- To ensure that hazard identification and management is effective
and documentation is maintained.
- To raise hazard management issues with the DVC/AVC/Director where
the issue cannot be managed at the departmental level or
is likely to have implications for the wider University.
- To provide reports to the DVC/AVC/Director on health and safety
progress and meeting of objectives.
- To participate in health and safety audits.
- Ensure accident/incident reporting and investigation is thorough.
- Meet regularly (at least quarterly) with the DHSO
HOD and Managers Tool Kit
HOD / Managers' Health and Safety Checklist
- While supervising staff or students in an University
of Otago workplace, supervisors are representing the University
as an employer.
- Duties include providing a safe place of work or others authorised to
be in that place of work.
- To be aware of the hazards and controls involved in the area of work.
- To ensure controls are adhered to.
- To report any hear hits, incidents or injuries to any person authorised
to be in the place of work through the University reporting system.
- To follow University health and safety policies and procedures.
For further information:
Supervisor H&S Checklist
HR Supervisor H&S Training Programme - check out http://www.otago.ac.nz/personnelservices/hrtraining.html
Health & Safety Officers (DHSO)
- To complete hazard identification and maintain hazards
register including reviews of the register and hazard auditing.
- To maintain the accident register for the department and provide copies
of accident forms to the UHSM.
- To report on hazard management issues that require further controls to
- To complete accident investigations and associated documentation.
- Co-operate with initiatives from the University Health and Safety Team.
- Liase with Departmental Emergency Wardens to ensure emergency procedures
are in place and practised as necessary.
- Act as a resource for information on health and safety matters.
- Ensure that effective health and safety training, information and supervision
is available to those who require it.
- To complete the staff induction for new staff with respect to the health
and safety requirements.
- Liase with other departments and organisations as necessary.
Health and Safety Representatives
- Health and Safety Representatives are nominated or
elected by employees.
- H&S Reps are an additional contact point for staff and
students to raise health and safety issues.
- H&S Reps provide support to DHSOs in the provision
of health and safety information
- Facilitate increased involvement by employees and their representatives
on health and safety matters.
For further information:
Employee Participation System
- Report any identified hazards to the DHSO.
- Report all accidents to the DHOS/HOD/Manager as soon as possible.
- Attend health and safety training provided.
- Co-operate with the University health and safety programme.
- Ensure students and staff under their supervision are informed, trained
and suitably equipped to deal with the health and safety hazards they may encounter.
- Know the relevant health and safety policies and comply with the requirements.
Health & Safety Related Committees