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Forms Store
Forms
The following Forms from the Human Resources Division are available for you to download.
 Casual Staff Timesheet / Additional Hours Payment Request
Student Variable Hours Employment Agreement
HRMIS Leave Reversal Request Form
HRMIS Bank Authority Form
 Leave Without Pay Application Form
The Leave Without Pay
Guidelines
Sick / Injury / Domestic / Bereavement Leave Record
The Sick Leave Policy is available at http://www.otago.ac.nz/humanresources/policies/sickleave.html
Application To Take Long Service Leave
For use when applying for Long Service Leave
Business Object Access Form
(Available from ITS web site. Select the HR Reports download)
Payment Request Form - Requiring Withholding Tax Deductions
Change of FTE/Hours and/or Roster Change for All University Staff
Bonus Payment Recommendation Form
Applications for Vocational Allowance
Confidentiality Agreement
Recognition of Previous Service Application
Performance and Development Review
Performance and Development Review forms can be found here.
PD.02 PDR Form
PD.02 PDR Form (Word Format)
Appointment Forms
Academic Staff - Permanent Recommendation for Appointment
Academic Staff - Fixed Term Recommendation for Appointment
General Staff - Permanent Recommendation for Appointment
General Staff - Fixed Term Recommendation for Appointment
Recommedations for Honorary Appointments
The Guidelines for the appointment of honorary staff is available here
Recommendations for Adjunct Appointments
The Guidelines for the appointment of adjunct staff is available here
Recommendation for Visiting Appointments
The Guidelines for the appointment of visiting staff is available here
Appointment of External Supervisors of PhD Students
The Guidelines for the appointments of external supervisors is available here
Casual Staff Employment Agreement (Includes Timesheet/ Single payment)
Casual Staff Employment Agreement (Includes Timesheet/ Single payment)
Casual Staff Employment Agreement (Includes Timesheet/ Single payment)
Tutor Demonstrator Employment Agreements
Tutor and Demonstrator (Set Hours) Individual Employment Agreement
Tutor and Demonstrator (Set Hours) Individual Employment Agreement
For use when employees are working regular hours.
Tutor and Demonstrator (Variable Hours) Individual Employment Agreement
Tutor and Demonstrator (Variable Hours) Individual Employment Agreement
For use when employees are not employed regularly and are paid on completion/submission of a timesheet.
Examination Supervisor Employment Agreements
Examination Supervisors Employment Agreement
Curriculum Vitae Format (Academic Staff)
Curriculum Vitae Format (Academic Staff)
Eye Test Reimbursement Form
The University of Otago General Staff Collective Employment Agreement and many General Staff Individual Agreements include provision for employees to claim reimbursement for the cost of an eye test, and for the purchase or replacement of lenses and frames where the need for spectacles is caused, or exacerbated, through the use of VDUs in the course of their normal duties.
Employees must have completed at least six months service at the time of the eye tests, and must be engaged in VDU duties for at least 50% of their normal working hours per week.
In any two-year period, not more than one claim will be considered as follows:
- Eye test (actual cost of standard examination, excluding retinal scans/photographs, optic nerves tests, etc.)
- Lenses (including contact lenses) up to $150.00, excluding photo-chromatic lenses, tinted lenses, etc.
- Frames up to $150.00 (if requiring spectacles for the first time or if lenses prescription requires new frames)
Download the Reimbursement Form
Fellowships
Download the William Evans Fellowship Application Form
Download the William Evans Fellowship Report Form
Download the Caroline Plummer Fellowship Application Form (External Website)
Download the Caroline Plummer Award Conditions (External Website)
Contractor Agreement (Contract for Services)
Download the Agreement for Contract for Services
Download the Agreement for Contract for Services without the sub-contract section
Staff Induction
Download the Checklist for General Staff Induction
Download the Checklist for Academic Staff Induction
Advertising
Download the Request to Advertise Position form (Word Format)
Download the Request to Advertise Position form (PDF Format)
Download the
Academic Advertisement Template
Download the General Advertisement Template
Download the Academic Job Description Template
Download the General Job Description Template
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