External Username/ID Card/Library Access

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You will need to request access to resources and other IT Services separately

Do not use this form to request a username for someone who is an enrolled student or is employed directly by the University. A University username is created automatically for these people.

Use this form to request the creation of an external username for people who require an ID Card, and who fall outside the 18.75 hours per week /contract of employment with the University of 10 months or more. An external username is required to enable requests for access to other services such as a University ID card, Library resources and IT services. You will need to request access to resources and other IT Services separately.

Part Time or Casual Employees who require an ID Card and who fall outside the above statement can be issued an “Honorary” Staff ID Card once their department has requested an external username, through the form below.

You will need to read External Username, ID Card and Library Access guidelines and information (.pdf, 56KB) before you start.

Please allow 5 working days for this request to be completed.

Please visit the University Username and Password page for further information about usernames.

Fields marked with an * are required.

Applicant Details
Date of Birth*
Application Type
Department Details

To be completed by the University department sponsoring the applicant.

ID Card required?*

This is required for Library Borrowing and Door Access.

Termination Date for Username/ID Card*

You can select up to 2 years from the current date.

To apply for Library E-Resources please use the appropriate ITS Service Form

For Door Access, contact the Proctor's Office

Please read Definition of University Staff within the
Guidelines and Information document.

Authorisation Details

Your request for an external username must be approved by your Head of Department or delegated authority. Please enter their details below. An email message will be sent to them when you submit this form. Once we receive their response approving your access, we will action this request.

GL_______7728___ or PL_____________7728___


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