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Library Regulations
Use of the Library is conditional upon the observance of its rules and of such directions as may from time to time be given by the Librarian.

Definitions for the Purposes of these Regulations

  • The word "material" shall be taken as meaning any items made available through the Library and shall include books, periodicals, audio/visual material and all other property of the Library.
  • The word "Librarian" shall be taken as meaning the Library Manager or any member of the Library staff properly authorised by the Library Manager.
  • The word "borrower" shall be taken as meaning any person making use of the facilities of the Library.
Membership

Membership of the Library is open to:

  • All fee-paying students of the University of Otago and Otago Polytechnic;
  • All staff of the University of Otago and Otago Polytechnic;
  • All Council members of the University of Otago and Otago Polytechnic;
  • Retired members of staff of the University of Otago and Otago Polytechnic;
  • Visiting scholars in the University of Otago or Otago Polytechnic;
  • Individuals who have been granted the status of honorary members of the Library.

The Librarian may by separate agreement admit members of other institutions to such library privileges as may be specified in that agreement.

The general public may use the Library for reading and reference purposes, and for photocopying.

Borrowing
  • No person shall remove any Library material from the Library without a proper record having first been made.
  • The borrower's Library card must be presented when borrowing materials.
  • Library material leaving the Library remains the personal responsibility of the borrower until its return to the Library.
  • Material must be returned or renewed on or before the date due.
  • The loan period on borrowed material may be extended twice, provided there is no request for the item by another borrower.
  • Fines will be levied for overdue material.
  • No further borrowing will be permitted to borrowers who have overdue material or outstanding fines.
  • There are limits on the number of items that may be borrowed.
  • In the event of loss, damage or non-return of any borrowed item, the borrower may be required to pay the full cost of repair or replacement of the item. A service charge determined by the Librarian may also be charged.
  • Borrowers who make use of the inter-loan service agree to abide by any conditions of use that might be applied by the lending Library.
  • Borrowers who request overseas inter-loan or document delivery agree to pay the costs incurred.
  • Reference books and material such as periodicals, which are marked "reference only", may not be taken from the Library.
  • Borrowers who make use of the reciprocal agreement with the University of Otago Library agree to the sharing of borrower information between the Libraries.
  • Access to electronic resources is restricted to enrolled students and current staff of each institution.
Conduct of Library Users
  • All persons who use the Library shall respect the rights of other users.
  • Any person who in the opinion of the Librarian seriously inconveniences other Library users, or causes damage in the Library, may be excluded from the Library and shall make good any damage caused.
  • Silence must be observed in designated quiet zones of the Library.
  • Smoking, eating and drinking (except from sealed water bottles) are not permitted in the Library.
  • Any person leaving the Library shall, if called upon to do so by the Librarian, present for inspection all books and property being carried out of the Library.
  • No person shall reserve a working place in the Library by leaving library material or personal property on a reading table. The Librarian may remove material and property left at a vacated working place after the table has been vacated for more than 15 minutes. Any user unable to find a working place may ask the Librarian to clear a vacated table.
  • The use of photocopy machines for a purpose that constitutes an infringement of copyright is illegal.
  • Library users must vacate the building when requested to do so.
  • Children in the Library should be under the care and control of a responsible adult at all times.
  • All Library users should have cell phones switched off in the Library. The use of cell phones in the Library foyer is permitted.
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