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Instructions for Submitting an Event

Lecture theatre seats

Before you start

You must be on campus or connected to the Otago VPN in order to submit an event.

You must have pop-up windows enabled in your web browser. If you are unsure what this means, or don’t know how to activate pop-up windows in your particular browser, please contact the Helpdesk on extension 8888.

Step 1: Log in

From any page on your website, log in to the CMS using your University username and password.

Once logged in, click on ‘Submit an event’ at the bottom of the blue ribbon.

Print or read the instructions on submitting an event, then scroll to the very end of the page and click the button 'Continue to submit an event'.

Step 2: Complete the 'Create a new event' page

Complete the required fields for your event: Title, Event Category, Event Type, Audience and the start date.

You may also select other metadata fields. Then click the Check In button.

Step 3: Event content

Once the editing window opens, enter the details of your event.

Teaser

The teaser is displayed under the title of your event in the list of events on the corporate site and your website. It should be a short one liner.

Metadata

This is mandatory. This should describe your event in approximately 140-160 characters. If you do not enter any information in this field and try to save you will receive an error message.

The other fields: location, cost etc, are self-explanatory.

Please note: If your event is Open to the Public, go to the top of the page and click on the metadata tab, go to the 'EventonFrontPage' section and choose 'Yes'.

Preview or Save and Close

Click the Preview button beside the Metadata tab if you want to view changes and try links.Preview 

Click Save and Close when finished.

CMSTRN - Editor Window - Update icon

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Step 4: Workflow

Once checked in and saved, your event will then go into workflow to be checked and approved. Upon the successful completion of workflow your event will then appear in the events calendar and on your website.

Samples

Title: This is the title of the event eg Putting the rigor into mortis: new horizons in anatomy

Event Category: What kind of category does this event fit into from the following? Note you can only select one category from the following: Academic Dates, Alumni Events, Business, Exhibitions, Health Sciences, Humanities, Music & Performance, Public Holidays, Sciences.

Event Type: What type of event is it? There are many options and you can select more than one event type for an event.

Audience: Who is the primary audience for this event. Do not make a departmental seminar a public event and be upset when members of the public arrive in your department for the seminar.

Campus: Which campus is this event being held on?

Department: Which department is the primary department hosting this event?

Section/Programme: This is where you can type in the name of the section or programme hosting this event.

Research Centre: This is where you can type in the name of the research centre hosting this event.

Start Date: The date and time the event starts.

End Date: The date and time the event ends.

Teaser: The teaser is shown in lists of events, but not on the individual page detailing the event. A one sentence summary of the event is best.

Description: This can be a longer description of the event including perhaps a synopsis of the event.

Location: The location in which the event is being held.

Cost: Is there a cost associated with attending this event? If so, how much?

Contact: Primary contact person for this event.

Contact Email: A contact email.

Contact Phone: A contact phone number using the format of 64 3 xxx xxxx.

Alternate URL: Perhaps the department's website address or conference's website address.

Sample Event

Event metadata

Title Putting the rigor into mortis: new horizons in anatomy
Event Category Health Sciences
Event Type Public Lecture, Inaugural Professorial Lecture
Audience Public, All University
Campus Dunedin
Department Anatomy and Structural Biology
Section/Programme Not applicable.
Research Centre Not applicable.
Start Date 18 February 2010
Start Time 5:15pm
End Date 18 February 2010
End Time 6:30pm

Event Content

Teaser Professor Mark Stringer, Inaugural Professorial Lecture
Description The Inaugural Professorial lecture from Professor Mark Stringer, Department of Anatomy and Structural Biology.
Location Barnett Lecture Theatre, Dunedin Public Hospital, Great King Street, Dunedin
Cost Free
Contact Somebody Else
Contact Email department.inquestion@otago.ac.nz
Contact Phone 64 3 479 1100
Alternate URL http://www.otago.ac.nz/anatomy

Continue to submit an event