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Thesis submission dates and pro rata fees

Student in front of Clocktower

The Rules About Thesis Submission Dates

A student is required to be enrolled at the time of submitting a thesis. This means that if the student does not submit the thesis by the end of that semester for which he or she is enrolled, he or she will be required to (1) enrol for the next semester and (2) pay the full fees for that semester. It will not be possible for the thesis to be accepted for examination until that is done.

If the thesis is submitted before the end of a semester, the student will receive a pro rata fees refund for the portion of the semester that remains after he or she has submitted calculated on a monthly basis.

For example, if a student submits on 30 April, he or she will receive a pro rata refund based on the two months (May and June) that remain of the first semester. In other words, the clock stops as soon as the thesis is submitted.

The pro rata refund will be calculated based on full months only. This means that if the thesis is submitted on say 16 April, the calculation date will be considered as 30 April and the student will receive a pro rata refund based on the two months that remain after 30 April.

Please note that if a student has a student loan, the pro rata fees refund will be made directly to the Department of Work and Income. Pro rata fees apply only to those Masters' students who are required to submit a thesis (not a dissertation or a research project) as part of their studies. As the clock stops when a thesis is submitted, it is important that it be submitted to the appropriate University staff member (see The Examination Process).

Other Important information

It is also important that students are aware of the following:

  • Full-time students enrolled for the first semester only should remember that the maximum number of weeks that StudyLink allows for receiving a student allowance is 20 weeks per semester. If a student suspects that he or she will not submit the thesis during the semester enrolled for, it would be advisable to enrol for the entire year to ensure continuity of a student allowance. A student should remember that he or she will receive a pro rata fees refund for any portion of the year that remains after submission of the thesis.
  • There is a minimum enrolment level of one full-time equivalent year required for the thesis component of a Master's degree. Pro rata fees refunds will apply only if the minimum enrolment level has been reached.
  • A student is required to be continuously enrolled for the entire period of his or her candidacy. However, a student may apply to withdraw temporarily from study for a short period due to personal reasons beyond his or her control. The appropriate approval should be sought in advance (where possible) through the student's Head of Department and Dean (if applicable) to the Pro-Vice-Chancellor (see also Changes to Admission Details).
    An approved period of withdrawal will mean that the student will be credited at a future date with the pro rata fees for that period. For example, if the student is away for a month, then he or she will be credited with one month's fees.
  • The fees of a new student enrolling for the first time will be calculated on a pro rata basis, also based on full months only. For example, a student officially enrolling from 10 October will be charged fees calculated from 1 October until the end of the year, namely three months.
  • Students may apply for a refund of the Welfare Services and Recreation Fee on a pro-rata basis provided that their thesis has been submitted. Candidates who receive a refund will be required to surrender their University ID Card at the time of application.
  • University regulations require a Master's student to be enrolled at the time of submitting thesis.