If you need to set up email forwarding from your student email address to your preferred email address, please follow the link below.
If your student email address is forwarded to a Hotmail or other Microsoft email account, please ensure that you have followed the instructions contained in the link below to add the University of Otago to your Safe senders or white list. This is vital to ensure that you receive emails about your graduation. If you are unsure if your email address is a Microsoft account, please click on the link below to check the list of affected email providers.
It is vital that you monitor the Opening and Closing Dates for Applications section of our webpages. If your emailed invitation has not been received by the time that applications open, contact the Graduation Office immediately.
Each round of graduation ceremonies has a specific time-frame during which applications can be made. The onus is on you to submit an application during this time-frame.
You must submit an application even if you do not wish to attend a graduation ceremony.
When and How to Apply
Applications are made online via your eVision student portal. Each round of graduation ceremonies has a specific time-frame during which applications can be made.
Applications for the May, August, and December ceremonies normally open in late February, mid-June, and late September respectively.
Finding the Graduation Application link
Even if you are not currently enrolled at the University, you will still have access to your eVision student portal. Log-in using the same username and password that you used to access PIMS.
Once applications have opened, log-in, then underneath your "My graduation" heading click on "See more".
Next, underneath your "Apply to graduate" heading, click on the "Your graduation application" link.
Notification of Acceptance
As soon as you have successfully submitted your application, a confirmation email will be sent to your nominated email address. Please check the information contained within this email carefully to ensure that it is correct.
If you have not received a confirmation email by the end of the following business day, please contact the Graduation Office immediately.
Once your application has been successfully submitted, you will also be able to view a summary of your graduation details within your eVision student portal.
If your qualification is incomplete at the time that you submit your application, then your acceptance is subject to the remaining requirements being met prior to the ceremony.
Information about your Name
The reading of your name
At the graduation ceremony, you will be announced by your full legal name as appears on official University documents. It is important that your name is pronounced correctly.
If you have a name that may be mispronounced, please provide your name pronunciation in the box provided when you are completing your graduation application within your eVision student portal.
Changing your name
A change to your name can only be made by submitting an original (or witnessed copy) of evidence of the change.
Such documentation must be received by the Graduation Office at least five weeks prior to the date of your graduation ceremony.
If you owe money to the University
Any outstanding fees or fines must be cleared at least five weeks prior to the date of your graduation ceremony.
The University's policy is to decline your application to graduate if you do not meet the above-mentioned deadline.
If you have a disability
If you have a disability or injury that could cause some mobility problems on the day, you can note the relevant details as part of your graduation application.
Alternatively you can contact the Graduation Office directly.
It is important to contact us as soon as possible to ensure that special access, seating, or other arrangements can be made.
Ordering Guest Tickets and Hiring Regalia
As part of your graduation application you will also be able to request tickets for your guests, as well as order and pay for your regalia hire.
Receiving your Certificate without attending a Ceremony
If you wish to receive your certificate without attending a graduation ceremony, you must apply to graduate in absentia via your eVision student portal as outlined above.
As part of your application you will be able to nominate the address that you want your certificate to be sent to. As your certificate will be sent via signature required courier, this must be a street address. An email will be sent to you after the ceremony has been held, once your certificate has been sent.
Alternatively you can choose to either collect your certificate yourself, or nominate someone else to collect this on your behalf once the ceremony has been held. Information will be sent to you via email informing you of when and where your certificate can be collected.
Postgraduate Certificate programmes
If you are undertaking a postgraduate certificate programme, you are not eligible to attend a graduation ceremony. Once you have completed all the requirements for your programme, your qualification will automatically be awarded in absentia during the next round of graduation ceremonies.
An email will be sent to your student email address containing information about receiving your qualification certificate. You will also be asked to confirm your contact and current address details.
Those who have completed their programme by the end of semester one will be sent this email in late September; while those who complete by the end of semester two will receive this email in late February of the following year. Qualifications will then be awarded in December (of the same year) or May of the following year, respectively.
Please ensure that you are either checking your student email address regularly, or set up forwarding to your preferred email address.
Information for Doctoral and Masters Candidates
Your final result must be confirmed prior to applying to graduate. Check with your department if your final result has not been received when applications to apply to graduate open.