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Applying To Graduate

Graduate and family


Choosing Your Graduation Date

While you can choose whether to graduate in December, May or August, you should graduate at the ceremony allocated to your discipline. If, however, you are receiving two qualifications which would normally be awarded at two separate ceremonies, you may choose one ceremony at which you will receive both.

Permission to change to a ceremony other than the one allocated to your discipline, is granted only to allow you to graduate on the same day as a close family member or where circumstances which are beyond your control will prevent you from graduating at your allocated ceremony.

If you want to change your graduation date you must apply in writing (either a letter or an email) to the Group Leader, Graduation, outlining your situation and where possible, you should provide supporting documentation. There is no guarantee that permission will be granted. Please note that having flights booked for the wrong date, or wishing to graduate with friends is not considered sufficient reason for allowing a change of date.

Graduation ceremony dates for 2014

Contact the Graduation Office

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When and How to Apply to Graduate

In order to graduate and receive your certificate, you must apply by logging in to your e:Vision student portal and responding to your graduation invitation which will be sent to your student email address.  Please ensure that you either check this email address regularly, or that you have set up email forwarding to another email address.  (For instructions on how to set up email forwarding, see link below).

You must submit a response even if you do not wish to attend a graduation ceremony.

For the exact dates that applications will open and close, please refer to the Opening and Closing Dates for Applications listed below.

Opening and closing dates for applications

How to forward your StudentMail to another email address

Access your e:Vision student portal

Contact the Graduation Office


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Accessing Your e:Vision Student Portal

Even if you are not currently enrolled at the University, you will still have access to your e:Vision student portal.  Login using the same username and password that you used to access PIMS when you were a student.

Once you have logged in, navigate to your homepage by clicking on "Home" on the left-hand side of the portal, then click on the "Your graduation application" link under the Graduation information heading.

You will be unable to see the "Your graduation application" link unless applications are open, please refer to the information on Opening and Closing Dates for Applications which appears below.

If you have any problems logging in to your e:Vision student portal, please contact the ITS Help Desk.  If you are unable to see the "Your graduation application" link, or have any other problems with applying (other than logging in), please contact the Graduation Office. 

Access your e:Vision student portal

Opening and Closing Dates for Applications

Contact the ITS Help Desk

Contact the Graduation Office

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Graduating In Person

If you wish to attend a graduation ceremony, you need to apply to graduate in person via your e:Vision student portal, which is accessed by using the same username and password that you use for PIMS.

As part of your application you will also be able to request tickets for your guests, as well as order and pay for your regalia hire.

You will only be able to apply when applications are open, please refer to the Opening and Closing Dates for Applications listed below.

Access your e:Vision student portal

Information about guests and guest tickets

Information about regalia including which items you need to wear

Opening and closing dates for applications

Contact the Graduation Office

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Graduating In Absentia

If you wish to receive your certificate without attending a graduation ceremony, you must apply to graduate in absentia via your e:Vision student portal, which is accessed by using the same username and password that you use for PIMS.

You will only be able to apply when applications are open, please refer to the Opening and Closing Dates for Applications listed below.

As part of your application you will be able to nominate an address that you want your certificate to be sent to.  Note, this must be a street address as your certificate will be sent via courier on the Monday following the graduation ceremony.

Alternatively, you can choose to either collect your certificate yourself or nominate someone else to collect your certificate once the ceremony has been held.   Information will be sent to you via email informing you of when and where you can collect your certificate.

Access your e:Vision student portal

Opening and closing dates for applications

Contact the Graduation Office

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Graduating in May

While we will endeavour to contact everyone (who is eligible to apply to graduate in May) via their student email address in mid-February, this is not our primary method of communication, and therefore should not be relied upon. You need to monitor the Opening and Closing Dates for Applications section on this webpage. 

Please also ensure that you either check your student email address regularly, or that you have set up email forwarding to another email address. (For instructions on how to set up email forwarding, see link below).

If you would like to graduate in May either in person or in absentia, please apply by responding to your graduation invitation via your e:Vision student portal (which is accessed using the same username and password that you use for PIMS) as soon as possible once applications open. If you are having problems applying, please contact the Graduation Office immediately.

Note that you will only be able to apply to graduate in May when applications are open, the exact opening and closing dates for applications are posted below.

Opening and closing dates for applications

How to forward your StudentMail to another email address

Access your e:Vision student portal

Contact the Graduation Office

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Graduating in August

Please refer to the Opening and Closing Dates for Applications listed below. While we will endeavour to contact everyone (who is eligible to apply to graduate in August) via their student email address in early June, this is not our primary method of communication, and therefore should not be relied upon. You need to monitor the Opening and Closing Dates for Applications section on this webpage.

Please also ensure that you either check your student email address regularly, or that you have set up email forwarding to another email address. (For instructions on how to set up email forwarding, see link below).

If you would like to graduate in August either in person or in absentia, please apply by responding to your graduation invitation via your e:Vision student portal (which is accessed using the same username and password that you use for PIMS) as soon as possible once applications open. If you are having problems applying, please contact the Graduation Office immediately.

Note that you will only be able to apply to graduate in August when applications are open. The exact opening and closing dates for applications will be posted below once these have been confirmed.

Opening and closing dates for applications

How to forward your StudentMail to another email address

Access your e:Vision student portal

Contact the Graduation Office

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Graduating in December

While we will endeavour to contact everyone (who is eligible to apply to graduate in December) via their student email address in mid September, this is not our primary method of communication, and therefore should not be relied upon. You need to monitor the Opening and Closing Dates for Applications section on this webpage.

Please also ensure that you either check your student email address regularly, or that you have set up email forwarding to another email address. (For instructions on how to set up email forwarding, see link below).

If you would like to graduate in December either in person or in absentia, please apply by responding to your graduation invitation via your e:Vision student portal (which is accessed using the same username and password that you use for PIMS) as soon as possible once applications open. If you are having problems applying, please contact the Graduation Office immediately.

Note that you will only be able to apply to graduate in December when applications are open. The exact opening and closing dates for applications are posted below.

Opening and closing dates for applications

How to forward your StudentMail to another email address

Access your e:Vision student portal

Contact the Graduation Office

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Information About Your Name

The Reading of Your Name

At the graduation ceremony, you will be announced by your full name as it appears on official University documents. It is important that your name is pronounced correctly. If you have a name that may be mispronounced, please provide your name pronunciation in the box provided for this purpose when you are completing your application to graduate within your e:Vision student portal.


Changing Your Name

If your name appears incorrectly on official University documents, a change can be made only if an original or a witnessed copy of evidence of the change is received by the Graduation Office at least five weeks prior to the date of your graduation ceremony. For further information, please contact the Graduation Office.

Access your e:Vision student portal

Contact the Graduation Office

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If You Owe Money to the University

If you have any outstanding fees or fines, the University's policy is to decline your application to graduate if you have not cleared your debt at least five weeks prior to the date of the ceremony that you have applied to graduate at.

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If You Have a Disability

If you have a disability or injury that could cause some mobility problems on the day you can advise the Graduation Office of this by noting the details as part of your graduation application when you apply to graduate via your e:Vision student portal.  Alternatively, you can contact the Graduation Office directly so that appropriate arrangements can be made. 

It is important to contact us as soon as possible to ensure that special access, seating or other arrangements can be made.

Access your e:Vision student portal

Contact the Graduation Office

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Opening and Closing Dates for Applications

You must apply online via your e:Vision student portal (which is accessed using the same username and password that you use for PIMS) by responding to your graduation invitation before the closing date for the ceremony that you wish to graduate at.

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May 2014 Application Dates

Applications to graduate either in person or in absentia at one of the May 2014 ceremonies have now closed.


August 2014 Application Dates

Applications to graduate either in person or in absentia at the August 2014 ceremony will open on Monday 16 June 2014 and close on Sunday 29 June 2014.

As there is a limit to the number of people who can graduate in person at each ceremony, the closing date may be brought forward if this limit is reached before the closing date. Please apply promptly to avoid disappointment.

There is no limit to the number of people who can graduate in absentia, but your application must be received by the closing date.


December 2014 Application Dates

The opening and closing dates for applications for the December 2014 graduation ceremonies are to be confirmed.

Access your e:Vision student portal

Contact the Graduation Office

Graduation ceremony dates for 2014

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Booking Flights and Making Other Arrangements

We do not recommend booking flights or making other arrangements for the weekend of graduation before you have submitted your graduation application and it has been accepted. If you choose to make such arrangements, please be aware that you do so at your own risk. Having made such arrangements in advance will not be considered sufficient grounds for accepting late applications, so you will need to ensure that you submit your application before the closing date as stated above.

If you will be coming from outside of Dunedin and your graduation ceremony is on a day where two ceremonies will be held, please ensure that you will be arriving in plenty of time to collect your guest tickets and regalia prior to the graduation procession along the main street which will depart from outside the School of Dentistry at 11:30am. 

If you will be coming from outside of Dunedin to attend any of the graduation ceremonies, please be aware that you need to arrive in Dunedin prior to 12 noon on the day of the ceremony to collect your guest tickets and your regalia.

Graduation ceremony dates for 2014

Contact the Graduation Office

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Notification of Acceptance

As soon as you have successfully submitted your response to your graduation invitation via your e:Vision student portal, a confirmation email will be sent to your nominated email address.  If you do not receive this email by the end of the following business day, please contact the Graduation Office immediately.  You will be able to view a summary of your graduation details within your e:Vision student portal as soon as your application is submitted, please check these details carefully to ensure they are correct.

If you have a Grad Status of Accepted Conditionally this means that your acceptance is subject to the remaining requirements of your qualification being met.  Once you have successfully completed these requirements (e.g. passed your final examinations), your status will change to Accepted.

Access your e:Vision student portal

Contact the Graduation Office

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Withdrawing from a Ceremony

If you wish to withdraw from the ceremony you have applied for (whether you are graduating in person or in absentia), you can do so via your graduation application within your e:Vision student portal by clicking on the "Withdraw from ceremony" link, or by notifying the Graduation Office via email at least five weeks prior to the date of the ceremony.  Provided you are still within twelve months of completing your qualification, you can reapply for a place in a ceremony to be held at a later date.

If you have applied to graduate in person and give less than five weeks notice that you wish to withdraw, we will be unable to remove your name from the Graduation programme and your qualification will be awarded in absentia. If this happens, you will not be able to graduate at another ceremony as you can graduate only once with each qualification.

Note that if you are graduating In Person and you withdraw your application, this removes you from the ceremony entirely it does not change your application to In Absentia.  To change your application from In Person to In Absentia, please read the information below.

Access your e:Vision student portal

Contact the Graduation Office

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Changing from In Person to In Absentia

If you wish to change your application status from In Person to In Absentia, then you can do so via your graduation application by clicking on the "Withdraw from ceremony" link within your e:Vision student portal. 

Note that you will only be able to change your status up until five weeks prior to the date of your graduation ceremony.

If you have any problems, or wish to change your status after the above-mentioned deadline, please contact the Graduation Office for advice.

Access your e:Vision student portal

Contact the Graduation Office

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