Saturday 25 May 2013 at 1.00pm - Degrees and diplomas in Arts, Education, Music, Teaching, and Theology
The following information is intended for those who have applied and been accepted to graduate in person at the above-mentioned ceremony.
Vice-Chancellor's Introduction
Congratulations on completing your University of Otago qualification.
Graduation is an important occasion, providing formal recognition of your achievements and an opportunity for you to celebrate with your family, friends and the University community.
We want to make your graduation a success. To help us ensure this, please read the following information carefully as it contains everything you need to know about the graduation ceremony and associated events.
Graduation also marks your admission to the full and permanent membership of the University. In the years ahead, the Office of Development and Alumni Relations will provide ongoing opportunities for you to maintain contact with the University and other members of the Otago alumni community.
We look forward to seeing you at the graduation ceremony and wish you a happy and successful future.
Professor Harlene Hayne
Vice-Chancellor
Graduation Programme
Saturday 25 May
Morning Divisional, School and Departmental functions
9.30am Graduation Brunch
The Link, Information Services Building, corner Cumberland and Albany Streets
10.30am Thanksgiving Service
Hunter Café, corner Frederick and Great King Streets
11.30am Graduation Procession
Assemble at the School of Dentistry by 11.15am
11.50am Marshalling of Graduands
DCC Moray Place car park (25m from the corner of
Lower Stuart Street and Moray Place)
12.15pm Doors to the Regent Theatre, Octagon open for guests.
Please note that guests should be seated by 12.50pm
1.00pm Graduation Ceremony
2.30pm Ceremony concludes
(approx)
Important Dates
Friday 3 May
- Last day to order and pay for your regalia via e:Vision
- Last day to make changes to your request for guest tickets by notifying the Graduation Office
- Last day to withdraw from the ceremony or change to in absentia via e:Vision
- Last day to notify the Graduation Office of a name change
Access your e:Vision student portal
Wednesday 9 May
- An email will be sent to your nominated email address notifying you the number of guest tickets that you have been allocated.
Wednesday 22 May
- Guest tickets are available for collection from the Clocktower Reception between 8.30am - 5.00pm
Thursday 23 May
- Guest tickets are available for collection from the Clocktower Reception between 8.30am - 7.00pm
- Regalia available for collection from Basement, Geology Building 5.30pm - 7.00pm
Friday 24 May
- Guest tickets available for collection from the Clocktower Reception 8.30am - 5.00pm
- Regalia available for collection from Basement, Geology Building 10.00am - 1.30pm
Saturday 25 May
- Graduation ceremony
- Guest tickets available for collection from the Clocktower Reception 9.00am - 12 noon
- Regalia available for collection from Basement, Geology Building 8.30am - 12 noon
- Regalia may be returned after the ceremony to Age Concern, 9 The Octagon
- 2.00pm - 3.00pm or 5.00pm - 6.00pm
Sunday 26 May
- Return Regalia to Basement, Geology Building, 9.00am - 10.30am or 2.00pm - 4.00pm
Monday 27 May
- Return Regalia to Basement, Geology Building, 10.00am - 2.00pm
Order of Proceedings
Assembly
11.50am, DCC Moray Place car park, (25m from the corner of Lower Stuart Street and Moray Place). Marshalling of graduands begins promptly at 12 noon.
Please come directly from the procession or ensure you arrive, in appropriate academic dress with your graduation order number sticker affixed to the left side of your gown, by 11.50am. If you arrive late, or are improperly dressed, there is no guarantee you will be able to take part in the ceremony. Once all graduands are in graduation order you will proceed to reserved seating in the Regent Theatre.
Opening of the Ceremony
The Chancellor, Council and staff of the University enter the Regent Theatre promptly at 1.00pm. Graduands and guests should be seated by 12.50pm at the very latest. The ceremony will begin with welcomes by the Chancellor and the Māori orator, followed by the National Anthem sung in Māori and English.
Conferring of Degrees and Awarding of Diplomas
The Vice-Chancellor or the relevant Pro-Vice Chancellor or Dean will announce graduands for each degree/diploma (eg "for graduation in the degree of Bachelor of Arts"). See Conferring degrees and awarding diplomas for further information.
Remainder of the Ceremony
The ceremony continues with the graduation address and concludes with the singing of Gaudeamus. Staff will then leave the Regent Theatre in procession, after which you and your guests are free to depart. The ceremony should conclude at approximately 2.30pm.
Collecting Regalia
It is important that you collect the regalia yourself, as you will need to try it on to ensure you have the correct size. Please bring photo ID with you to collect your regalia.
Location: Basement, Geology Building, North End
Times: Thursday 23 May 5.30pm - 7.00pm
Friday 24 May 10.00am - 1.30pm
Saturday 25 May 8.30am - 12noon
For the location of the Geology Building, please view or download the campus map
Returning Regalia
Please ensure that you return your regalia on time, as it will be required by another graduand for subsequent ceremonies. A further charge may apply for regalia returned late.
Regalia must be returned in the same condition as it was issued. The full cost of replacement, which exceeds $600, will be charged for any lost or damaged regalia.
Regalia must be returned at one of the following times and venues.
Age Concern, 9 The Octagon
(located between The Bead Shop & the Craft Bar)
- Saturday 25 May 2.00pm - 3.00pm or 5.00pm - 6.00pm
Basement, Geology Building
- Sunday 26 May 9.00am - 10.30am or 2.00pm - 4.00pm
- Monday 27 May 10.00am - 2.00pm
Regalia Conveners
Jules Gross: Tel 03 479 8843 (day) 03 467 2499 (evening), email: jules@psy.otago.ac.nz
Pat Mark: Tel 03 476 3229
Academic Dress rooms: Tel 03 479 8765 (has answer phone)
Collecting Guest Tickets
Guest tickets are available for collection from the Clocktower Reception, main entrance, Clocktower Building (Water of Leith side), on the following dates and times:
- Wednesday 22 May 8.30am - 5.00pm
- Thursday 23 May 8.30am - 7.00pm
- Friday 24 May 8.30am - 5.00pm
- Saturday 25 May 9.00am - 12 noon
Please note that you need to collect your tickets personally, and provide photographic identification. If it is necessary to have someone else collect tickets on your behalf, please email the Graduation Office, and provide the name of the person who will be collecting your tickets. Please note that anyone collecting tickets must provide photographic identification.
For the location of the Clocktower Building, please view or download the campus map
View the Historic First Floor Northern Wing of the Clocktower Building
Visitors to the University are invited to view the historic first floor northern wing of the Clocktower Building, built in 1879. This area will be open from 9.00am – 12.00 noon on Saturday 25 May, and graduands and their families are welcome to take photographs.
Guest tickets for both of the graduation ceremonies to be held on Saturday 25 May will be available for collection from the reception area in the main foyer of the Clocktower Building during these times, and visitors are welcome to proceed up the main staircase to the first floor.
At the top of the stairs turn right along the corridor leading to the University Council Chamber (the original University Library). The corridor walls are lined with photographs of the University’s first male and female graduates, successive Chancellors, Vice-Chancellors, Registrars and Council members.
The alcove in the Council Chamber is panelled with desktops from lecture theatres, on which former students have carved their names.
Unfortunately, it will not be possible to offer disabled/limited mobility access to the first floor.
Graduation Functions
The Graduation Reception is no longer being held after each ceremony. The University will be hosting a Graduation Brunch, details as below.
The Graduation Brunch
A brunch will be hosted by the University of Otago, which is open to all graduates and their families prior to the procession. This is a wonderful opportunity to celebrate with your family, friends, and the University.
Date: Saturday 25 May
Time: 9.30am - 11.00am
Place: The Link, within the Information Services Building, corner of Cumberland and Albany Streets
Staff from the following areas will be present at the Brunch:
- Arana College
- Career Development Centre
- Chaplaincy
- Education
- English & Linguistics
- Geography
- Languages & Cultures
- Media, Film & Communications
- Politics
- Psychology
- Salmond College
- Selwyn College
- Studholme College
- Theology & Religion
- University College
For the location of the Information Services Building, please view or download the campus map.
Thanksgiving Service
The University Chaplaincy team are pleased to invite you, your family and friends to a short informal service of thanksgiving on the day of graduation, followed by refreshments.
Date: Saturday 25 May
Time: 10.30am - 11.00am
Place: Hunter Café, corner of Frederick and Great King Streets
Please wear academic regalia. The service will finish in plenty of time for you to more outside to the School of Dentistry to join the procession along George Street.
The Graduation Procession
Please assemble outside the School of Dentistry on Great King Street on the day of the Ceremony. The procession will leave the School of Dentistry promptly at 11.30am accompanied by bagpipers and drummers.
Faculty, School, Divisional, and Departmental Functions
Graduands, their partners and parents are cordially invited to attend the appropriate Faculty, School, Divisional, or Departmental function. Only graduands in the subject are concerned and their guests are eligible to attend.
History and Art History
The Staff of the Department of History and Art History cordially invite graduating History, and Art History & Theory students, their partners and parents to a function.
Date: Friday 24 May
Time: 3.15pm - 4.15pm
Place: Departmental Seminar Room, 2N8, Second Floor, Arts Building
RSVP to Nicola Elliott, Email nicola.elliott@otago.ac.nz or Tel 03 479 8606
Media, Film and Communication
For information about the Department of Media, Film and Communication function, please email mfco@otago.ac.nz
Music
The Staff of the Department of Music invite all graduating Music students to drinks and nibbles.
Date: Friday 24 May
Time: 3.00pm - 4.30pm
Place: Lecture Room, Black/Sale House
Please contact Mary-Jane Campbell if you are planning to attend. Tel 03 479 4180 or Email: music@otago.ac.nz
Sociology, Gender and Social Work
The Staff of the Department of Sociology, Gender and Social Work invite all graduating Sociology, Gender and Social Work students to a morning tea to celebrate your achievement.
Date: Saturday 25 May
Time: 10.30am
Place: Practice Suite / 530 Castle Street
RSVP by Friday 17 May to Administrator, Sociology, Gender and Social Work Tel 03 479 5951
