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Graduation Ceremony Guide

Graduate smiling

Wednesday 11 December 2013 at 3.00pm - Degrees and diplomas in Arts, Music, and Theology


The following information is intended for those who have applied and been accepted to graduate in person at the above-mentioned ceremony.


Vice-Chancellor's Introduction


Congratulations on completing your University of Otago qualification.

Graduation is an important occasion, providing formal recognition of your achievements and an opportunity for you to celebrate with your family, friends and the University community.


We want to make your graduation a success. To help us ensure this, please read the following information carefully as it contains everything you need to know about the graduation ceremony and associated events.


Graduation also marks your admission to the full and permanent membership of the University. In the years ahead, the Office of Development and Alumni Relations will provide ongoing opportunities for you to maintain contact with the University and other members of the Otago alumni community.


We look forward to seeing you at the graduation ceremony and wish you a happy and successful future.

Professor Harlene Hayne
Vice-Chancellor

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Important Dates


Wednesday 20 November

  • Last day to order and pay for your regalia hire within your e:Vision portal
  • Last day to make changes to your request for guest tickets by notifying the Graduation Office
  • Last day to withdraw from the ceremony or change to in absentia within your e:Vision portal
  • Last day to notify the Graduation Office of a name change

Access your e:Vision student portal

Contact the Graduation Office


Friday 22 November

  • You will be advised by email how many guest tickets you have been allocated


Monday 9 December

  • Guest tickets are available for collection from the Clocktower Reception from 8.30am - 5.00pm


Tuesday 10 December

  • Guest tickets are available for collection from the Clocktower Reception from 8.30am - 7.00pm
  • Regalia is available for collection from Basement, Geology Building  from 11.00am - 2.00pm, or from 5.30pm - 7.00pm


Wednesday 11 December (day of the ceremony)

  • Guest tickets are available for collection from the Clocktower Reception from 9.00am - 12 noon
  • Regalia is available for collection from Basement, Geology Building from 9.00am - 12 noon
  • Regalia may be returned at the Dunedin Town Hall after the ceremony from 4.00pm - 5.00pm


Thursday 12 December

  • Regalia must be returned to Basement, Geology Building from 9.00am - 2.00pm

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Collecting Guest Tickets


Guest tickets are available for collection from the Clocktower Reception, main entrance, Clocktower Building (Water of Leith side), on the following dates and times:

  • Monday 9 December             8.30am - 5.00pm
  • Tuesday 10 December          8.30am - 7.00pm
  • Wednesday 11 December    9.00am - 12 noon

Please note that you need to collect your tickets personally, and provide photographic identification. If it is necessary to have someone else collect tickets on your behalf, please email the Graduation Office and provide the name of the person who will be collecting your tickets.

Please note that anyone collecting tickets must provide photographic identification.

For the location of the Clocktower Building, please view or download the campus map

Email the Graduation Office

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Collecting Regalia


It is important that you collect the regalia yourself, as you will need to try it on to ensure you have the correct size. Please bring photo ID with you to collect your regalia.


Location:                Basement, Geology Building, North End

Dates & Times:     Tuesday 10 December           11.00am -2.00pm
                              Tuesday 10 December           5.30pm - 7.00pm
                              Wednesday 11 December      9.00am - 12noon

For the location of the Geology Building, please view or download the campus map

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Returning Regalia


Please ensure that you return your regalia on time, as it will be required by another graduand for subsequent ceremonies. A further charge may apply for regalia returned late.


Regalia must be returned in the same condition as it was issued. The full cost of replacement, which exceeds $600, will be charged for any lost or damaged regalia.


Regalia must be returned at one of the following times and venues:


Municipal Chambers

(Located beside the Glenroy Auditorium, within the Dunedin Town Hall complex)

  • Wednesday 11 December        4.00pm - 5.00pm


Basement, Geology Building

  • Thursday 12 December       9.00am - 2.00pm

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Regalia Conveners


Jules Gross: Tel 03 479 8843 (day) 03 467 2499 (evening), email: jules@psy.otago.ac.nz

Pat Mark: Tel 03 476 3229

Academic Dress rooms: Tel 03 479 8765 (has answer phone)

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Ceremony Day - Programme of Main Events


Wednesday 11 December


11.00am    Thanksgiving Service
                  Commerce 2.25, Commerce Building, corner of Union Street East and Clyde Street


11.30am    Graduation Brunch
                  Commerce Building Atrium, corner of Union Street East and Clyde Street


1.30pm     Graduation Procession
                 Assemble at the School of Dentistry by 1.15pm


1.50pm    Marshalling of Graduands
                Glenroy Auditorium, Dunedin Centre (part of the Dunedin Town Hall complex)
                Entrance is located on Harrop Street


2.15pm    Doors to the Dunedin Town Hall (Moray Place) open for guests
                Please note that guests should be seated by 2.50pm


3.00pm    Graduation Ceremony begins


4.30pm   Ceremony concludes (time is approximate)

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The Ceremony - Order of Proceedings


Assembly


1.50pm, Glenroy Auditorium, (part of the Dunedin Town Hall complex, entrance is on Harrop Street). Marshalling of graduands begins promptly at 2.00pm.

Please come directly from the procession or ensure you arrive, in appropriate academic dress with your graduation order number sticker affixed to the left side of your gown, by 1.50pm. If you arrive late, or are improperly dressed, there is no guarantee you will be able to take part in the ceremony. Once all graduands are in graduation order you will proceed to reserved seating in the main body of the Dunedin Town Hall.


Opening of the Ceremony

The Chancellor, Council and staff of the University enter the Town Hall promptly at 3.00pm. Graduands and guests should be seated by 2.50pm at the very latest. The ceremony will begin with welcomes by the Chancellor and the Māori orator, followed by the National Anthem sung in Māori and English.


Conferring of Degrees and Awarding of Diplomas

The Vice-Chancellor or the relevant Pro-Vice Chancellor or Dean will announce graduands for each degree or diploma (eg "for graduation in the degree of Bachelor of Arts").

See Conferring degrees and awarding diplomas for further information.


Remainder of the Ceremony

The ceremony continues with the graduation address and concludes with the singing of Gaudeamus. Staff will then leave the Town Hall in procession, after which you and your guests are free to depart. The ceremony should conclude at approximately 4.30pm.

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Thanksgiving Service

The University Chaplaincy team are pleased to invite you, your family and friends to a short informal service of thanksgiving, on the day of graduation, followed by refreshments.

Date: Wednesday 11 December

Time: 11.00am - 11.30am

Place: Commerce 2.25 (on the same level as the Commerce Atrium), Commerce Building, corner of Union Street East and Clyde Street

Please wear academic regalia. Following the service a Graduation Brunch will be available to enjoy in the Commerce Atrium, until 1.00pm.

Visit the Chaplains online

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The Graduation Brunch

A brunch will be hosted by the University of Otago, which is open to all graduates and their families prior to the procession. This is a wonderful opportunity to celebrate with your family, friends, and the University.

Date: Wednesday 11 December

Time: 11.30am - 1.00pm

Place: Commerce Building Atrium, corner of Union Street East and Clyde Street

Staff from the following areas will be present at the Brunch:

  • Clothing & Textile Sciences
  • Design for Technology
  • Geography
  • History & Art History
  • Music & Theatre Studies
  • Politics
  • Psychology
  • Theology & Religion
  • Career Development Centre
  • Chaplaincy
  • Aquinas College
  • Cumberland College
  • Selwyn College
  • University College

For the location of the Commerce Building, please view or download the campus map

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The Graduation Procession

Please assemble outside the School of Dentistry on Great King Street on the day of the Ceremony. The procession will leave the School of Dentistry promptly at 1.30pm accompanied by bagpipers and drummers.

For more details, contact Jason Schroeder on 03 479 5343 during the week, or 027 315 9053 between 11.00am and 1.00pm on the day, in case of a wet weather cancellation.

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Departmental Functions

Graduands, their partners and parents are cordially invited to attend the appropriate Departmental function. Only graduands in the subject are concerned and their guests are eligible to attend.

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Music

The Department of Music will host a function on Tuesday 10 December at 4.00pm.

For further information please email music@otago.ac.nz

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Theatre Studies

Theatre Studies will host a function in Allen Hall Theatre at 11.00am on Wednesday 11 December, followed by the Graduation Brunch in the Link.

For further information please email theatre.studies@otago.ac.nz

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International

The International Office would like to invite graduands and their families to a morning tea on Monday 9 December at 10.30am in Room 103, Archway West.

Please RSVP to international@otago.ac.nz

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