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Graduation Ceremony Guide

Graduates throwing trencher

Saturday 3 May 2014 at 4.00pm - Degrees and Diplomas in Science


The following information is intended for those who have applied and been accepted to graduate in person at the above-mentioned ceremony.

You will find information about the deadlines you need to meet, guest tickets, regalia, the graduation ceremony, and associated events.

We look forward to seeing you at the graduation ceremony, and wish you a happy and successful future.


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Important Dates

Friday 28 March

Is the deadline for the following:

  • ordering your regalia and paying the associated hire fee
  • making changes to your request for guest tickets
  • withdrawing from the ceremony
  • submitting change of name documentation
Wednesday 2 April You will be advised by email how many guest tickets you have been allocated
Wednesday 30 April Guest tickets are available for collection
Thursday 1 May

Guest tickets are available for collection

Regalia is available for collection

Friday 2 May

Guest tickets are available for collection

Regalia is available for collection

Saturday 3 May
(the day of the ceremony)

Guest tickets are available for collection

Regalia is available for collection

Regalia  may be returned after the ceremony

Sunday 4 May Regalia may be returned
Monday 5 May Any outstanding regalia must be returned

Order and pay for your regalia

Change the number of guest tickets that you have requested

Withdraw from the graduation ceremony

Contact the Graduation Office about submitting change of name documentation

When and where to collect your guest tickets

When and where to collect your regalia

When and where to return your regalia

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Collecting Guest Tickets

Guest tickets are available for collection from the Clocktower Reception, main entrance, Clocktower Building (Water of Leith side), on the following dates and times:

Wednesday 30 April 8.30am - 5.00pm
Thursday 1 May 8.30am - 7.00pm
Friday 2 May 8.30am - 5.00pm
Saturday 3 May 9.00am - 12 noon

You need to collect your guest tickets yourself and provide photographic identification. If it is necessary to have someone else collect your tickets on your behalf, please email the Graduation Office and provide the name of the person who will be collecting your tickets.

Please note that anyone collecting tickets must provide photographic identification.

View the campus map for the location of the Clocktower Building

Email the Graduation Office

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View the Historic First Floor Northern Wing of the Clocktower Building

Visitors to the University are invited to view the historic first floor northern wing of the Clocktower Building, built in 1879. This area will be open from 9.00am – 12.00 noon on Saturday 3 May, and graduands and their families are welcome to take photographs.

Unfortunately it will not be possible to offer disabled/limited mobility access to the first floor.

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Collecting Regalia

It is important that you collect the regalia yourself, as you will need to try it on to ensure you have the correct size. Please bring photo ID with you to collect your regalia.

Regalia is available for collection from the Academic Dress rooms, located in the Basement of the Geology Building (North End), on the following dates and times:

Thursday 1 May 5.30pm - 7.00pm
Friday 2 May 10.00am - 2.00pm
Saturday 3 May 8.30am - 12 noon

View the campus map for the location of the Geology Building

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Returning Regalia

Please ensure that you return your regalia on time, as it will be required by another graduand for subsequent ceremonies.

A further charge may apply for regalia returned late.


Regalia must be returned in the same condition as it was issued. The full cost of replacement, which exceeds $600, will be charged for any lost or damaged regalia.


Regalia must be returned at one of the following times and venues:

Saturday 3 May

Municipal Chambers
(beside the Glenroy Auditorium, part of the Town Hall complex)

5.00pm - 6.00pm

Sunday 4 May Basement of the Geology Building

8.30am - 10.30am, or

2.00pm - 4.00pm

Monday 5 May Basement of the Geology Building 10.00am - 2.00pm

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Regalia Conveners

Jane Malthus Tel 03 489 1674 james.reid@xtra.co.nz
Yvonne Coughlan Tel 03 454 4010 coughlany@yahoo.co.nz
Academic Dress rooms

Tel 03 479 8765
(has answer phone)

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The Graduation Brunch

The University of Otago will be hosting a brunch - open to all graduands and their families - prior to the procession. This is a wonderful opportunity to celebrate with your family, friends, and the University.

Date: Saturday 3 May

Time: 9.30am - 11.00am

Place: The Link, within the Information Services Building, corner of Cumberland and Albany Streets

Staff from the following areas will be present at the Brunch:

  • Anatomy
  • Applied Sciences
  • Biochemistry
  • Biomedical Sciences
  • Botany
  • Clothing & Textile Sciences
  • Computer Science
  • Design for Technology
  • Ecology
  • Food Science
  • Genetics
  • Human Nutrition
  • Microbiology & Immunology
  • Neuroscience
  • Pharmacology & Toxicology
  • Physics
  • Physiology
  • Psychology
  • Zoology
  • Aquinas College
  • Cumberland College
  • Hayward College
  • Selwyn College
  • University College

View the campus map for the location of the Information Services Building

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Thanksgiving Service

The University Chaplaincy team are pleased to invite you, your family and friends to a short informal service of thanksgiving on the day of graduation, followed by refreshments.

Date: Saturday 3 May

Time: 10.40am - 11.10am

Place: The Hunter Centre, corner of Frederick and Great King Streets

Please wear academic regalia. The service will finish in plenty of time for you to join the parade which will depart from outside the Hunter Centre at 11.30am.

Visit the Chaplains online

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The Graduation Procession

Please assemble outside the School of Dentistry on Great King Street, dressed in your regalia, on the day of the Ceremony. The procession will leave the School of Dentistry promptly at 11.30am accompanied by bagpipers and drummers.

For further details about the procession, contact Jason Schroeder on 03 479 5343 during the week. 

If the weather is wet on the day of the ceremony, contact Jason on 027 315 9053 between 9.00am and 11.00am to check for a possible cancellation.

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Ceremony Day - Programme of Main Events


Saturday 3 May

9.30am

Graduation Brunch

The Link, Information Services Building, corner Cumberland and Albany Streets

10.40am

Thanksgiving Service

The Hunter Centre, corner Frederick and Great King Streets

11.30am

Graduation Procession

Assemble at the School of Dentistry by 11.15am

2.50pm

Marshalling of Graduands

Dunedin Centre, Harrop Street.  Please ensure you arrive by 2.50pm.

Marshalling begins promptly at 3.00pm.

You must be wearing the correct regalia and have your graduation order number sticker affixed to the left side of your gown. If you arrive late, or are improperly dressed, there is no guarantee you will be able to take part in the ceremony.

Once all graduands are in graduation order you will proceed to reserved seating in the main body of the Dunedin Town Hall.

3.15pm

Doors to the Dunedin Town Hall (Moray Place) open for guests

Guests should be seated by 3.50pm

4.00pm

Graduation Ceremony begins

The Chancellor, Council and staff of the University enter the Town Hall promptly at 4.00pm.  (The audience is requested to rise as the procession enters).

The ceremony will begin with welcomes by the Chancellor and the Māori orator, followed by the National Anthem sung in Māori and English.

Conferring of Degrees and Awarding of Diplomas

The Vice-Chancellor or the relevant Pro-Vice Chancellor or Dean will announce graduands for each degree or diploma (eg "for graduation in the degree of Bachelor of Arts").

Remainder of the Ceremony

The ceremony continues with the graduation address and concludes with the singing of Gaudeamus.

Staff will then leave the Town Hall in procession, after which you and your guests are free to depart.

5.30pm

Ceremony concludes (time is approximate)

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Departmental Functions

Graduands, their partners and parents are cordially invited to attend the appropriate Faculty, School, Divisional, or Departmental function. Only graduands in the subject are concerned and their guests are eligible to attend.

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Chemistry

The Department of Chemistry will hold a morning tea on Saturday 3 May, for all Chemistry graduands and their families.

For further information please email chemistry@otago.ac.nz

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Geology

The Department of Geology will hold a morning tea on Saturday 3 May, for all Geology graduands and their families.

For further information please email adrien.dever@otago.ac.nz

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Pacific Islands Centre

The Pacific Islands Centre would like to invite all Pacific graduands and their families to attend a celebratory breakfast, on Saturday 3 May at 8.00am.

For further information or to RSVP, please email pacific@otago.ac.nz

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