Saturday 4 May 2013 at 4.00pm - Degrees and diplomas in Science and Biomedical Sciences
The following information is intended for those who have applied and been accepted to graduate in person at the above-mentioned ceremony.
Vice-Chancellor's Introduction
Congratulations on completing your University of Otago qualification.
Graduation is an important occasion, providing formal recognition of your achievements and an opportunity for you to celebrate with your family, friends and the University community.
We want to make your graduation a success. To help us ensure this, please read the following information carefully as it contains everything you need to know about the graduation ceremony and associated events.
Graduation also marks your admission to the full and permanent membership of the University. In the years ahead, the Office of Development and Alumni Relations will provide ongoing opportunities for you to maintain contact with the University and other members of the Otago alumni community.
We look forward to seeing you at the graduation ceremony and wish you a happy and successful future.
Professor Harlene Hayne
Vice-Chancellor
Graduation Programme
Saturday 4 May
Morning Divisional, School and Departmental functions
9.30am Graduation Brunch
The Link, Information Services Building, corner Cumberland and Albany Streets
10.30am Thanksgiving Service
Hunter Café, corner Frederick and Great King Streets
11.30am Graduation Procession
Assemble at the School of Dentistry by 11.15am
2.50pm Marshalling of Graduands
DCC Moray Place car park (25m from the corner of
Lower Stuart Street and Moray Place)
3.15pm Doors to the Regent Theatre, Octagon open for guests.
Please note that guests should be seated by 3.50pm
4.00pm Graduation Ceremony
5.30pm Ceremony concludes
(approx)
Important Dates
Friday 12 April
- Last day to order and pay for your regalia hire via e:Vision
- Last day to make changes to your request for guest tickets by notifying the Graduation Office
- Last day to withdraw from the ceremony or change to in absentia via e:Vision
- Last day to notify the Graduation Office of a name change
Access your e:Vision student portal
Wednesday 17 April
- An email will be sent to your nominated email address to notify you the number of guest tickets that you have been allocated.
Wednesday 1 May
- Guest tickets are available for collection from the Clocktower Reception between 8.30am - 5.00pm
Thursday 2 May
- Guest tickets are available for collection from the Clocktower Reception between 8.30am - 7.00pm
- Regalia available for collection from Basement, Geology Building 5.30pm - 7.00pm
Friday 3 May
- Guest tickets available for collection from the Clocktower Reception 8.30am - 5.00pm
- Regalia available for collection from Basement, Geology Building 10.00am - 1.30pm
Saturday 4 May
- Graduation ceremony
- Guest tickets available for collection from the Clocktower Reception 9.00am - 12 noon
- Regalia available for collection from Basement, Geology Building 8.30am - 12 noon
- Regalia may be returned after the ceremony to Age Concern, 9 The Octagon 5.00pm - 6.00pm
Sunday 5 May
- Return Regalia to Basement, Geology Building, 9.00am - 10.30am or 2.00pm - 4.00pm
Monday 6 May
- Return Regalia to Basement, Geology Building, 10.00am - 2.00pm
Order of Proceedings
Assembly
2.50pm, DCC Moray Place car park, (25m from the corner of Lower Stuart Street and Moray Place). Marshalling of graduands begins promptly at 3.00pm.
Please ensure you arrive, in appropriate academic dress, with your graduation order number sticker affixed to the left side of your gown, by 2.50pm. If you arrive late, or are improperly dressed, there is no guarantee you will be able to take part in the ceremony. Once all graduands are in graduation order you will proceed to reserved seating in the Regent Theatre.
Opening of the Ceremony
The Chancellor, Council and staff of the University enter the Regent Theatre promptly at 4.00pm. Graduands and guests should be seated by 3.50pm at the very latest. The ceremony will begin with welcomes by the Chancellor and the Māori orator, followed by the National Anthem sung in Māori and English.
Conferring of Degrees and Awarding of Diplomas
The Vice-Chancellor or the relevant Pro-Vice Chancellor or Dean will announce graduands for each degree/diploma (eg "for graduation in the degree of Bachelor of Arts"). See Conferring degrees and awarding diplomas for further information.
Remainder of the Ceremony
The ceremony continues with the graduation address and concludes with the singing of Gaudeamus. Staff will then leave the Regent Theatre in procession, after which you and your guests are free to depart. The ceremony should conclude at approximately 5.30pm.
Collecting Regalia
It is important that you collect the regalia yourself, as you will need to try it on to ensure you have the correct size. Please bring photo ID with you to collect your regalia.
Location: Basement, Geology Building, North End
Times: Thursday 2 May 5.30pm - 7.00pm
Friday 3 May 10.00am - 1.30pm
Saturday 4 May 8.30am - 12noon
For the location of the Geology Building, please view or download the campus map.
Returning Regalia
Please ensure that you return your regalia on time, as it will be required by another graduand for subsequent ceremonies. A further charge may apply for regalia returned late.
Regalia must be returned in the same condition as it was issued. The full cost of replacement, which exceeds $600, will be charged for any lost or damaged regalia.
Regalia must be returned at one of the following times and venues.
Age Concern, 9 The Octagon
(located between The Bead Shop & the Craft Bar)
- Saturday 4 May 5.00pm - 6.00pm
Basement, Geology Building
- Sunday 5 May 9.00am - 10.30am or 2.00pm - 4.00pm
- Monday 6 May 10.00am - 2.00pm
Regalia Conveners
Linda Dunn: Tel 03 488 5257, email stevelindadunn@gmail.com
Yvonne Coughlan Tel: 03 454 4010 Email: coughlany@yahoo.co.nz
Academic Dress rooms: Tel 03 479 8765 (has answer phone)
Collecting Guest Tickets
Guest tickets are available for collection from the Clocktower Reception, main entrance, Clocktower Building (Water of Leith side), on the following dates and times:
- Wednesday 1 May 8.30am - 5.00pm
- Thursday 2 May 8.30am - 7.00pm
- Friday 3 May 8.30am - 5.00pm
- Saturday 4 May 9.00am - 12 noon
Please note that you need to collect your tickets personally, and provide photographic identification. If it is necessary to have someone else collect tickets on your behalf, please email the Graduation Office, and provide the name of the person who will be collecting your tickets. Please note that anyone collecting tickets must provide photographic identification.
For the location of the Clocktower building, please view or download the campus map.
View the Historic First Floor Northern Wing of the Clocktower Building
Visitors to the University are invited to view the historic first floor northern wing of the Clocktower Building, built in 1879. This area will be open from 9.00am – 12.00 noon on Saturday 4 May, and graduands and their families are welcome to take photographs.
Guest tickets for both of the graduation ceremonies to be held on Saturday 4 May will be available for collection from the reception area in the main foyer of the Clocktower Building during these times, and visitors are welcome to proceed up the main staircase to the first floor.
At the top of the stairs turn right along the corridor leading to the University Council Chamber (the original University Library). The corridor walls are lined with photographs of the University’s first male and female graduates, successive Chancellors, Vice-Chancellors, Registrars and Council members.
The alcove in the Council Chamber is panelled with desktops from lecture theatres, on which former students have carved their names.
Unfortunately, it will not be possible to offer disabled/limited mobility access to the first floor.
Graduation Functions
The Graduation Reception is no longer being held after each ceremony. The University will be hosting a Graduation Brunch, details as below.
The Graduation Brunch
A brunch will be hosted by the University of Otago, which is open to all graduates and their families prior to the procession. This is a wonderful opportunity to celebrate with your family, friends, and the University.
Date: Saturday 4 May
Time: 9.30am - 11.00am
Place: The Link, within the Information Services Building, corner of Cumberland and Albany Streets
Staff from the following areas will be present at the Brunch:
- Anatomy
- Arana College
- Biochemistry & Genetics
- Botany
- Career Development Centre
- Chaplaincy
- Food Science
- Geography
- Human Nutrition
- Marine Science
- Neuroscience
- Psychology
- Selwyn College
- Studholme College
- University College
For the location of the Information Services Building, please view or download the campus map.
Thanksgiving Service
The University Chaplaincy team are pleased to invite you, your family and friends to a short informal service of thanksgiving on the day of graduation, followed by refreshments.
Date: Saturday 4 May
Time: 10.30am - 11.00am
Place: Hunter Café, corner of Frederick and Great King Streets
Please wear academic regalia. The service will finish in plenty of time for you to more outside to the School of Dentistry to join the procession along George Street.
The Graduation Procession
Please assemble outside the School of Dentistry on Great King Street on the day of the Ceremony. The procession will leave the School of Dentistry promptly at 11.30am accompanied by bagpipers and drummers.
For more details, contact Jason Schroeder on 03 479 3558 during the week, or 027 315 9053 between 9.00am and 11.00am on the day, in case of a wet weather cancellation.
Faculty, School, Divisional, and Departmental Functions
Graduands, their partners and parents are cordially invited to attend the appropriate Faculty, School, Divisional, or Departmental function. Only graduands in the subject are concerned and their guests are eligible to attend.
Anatomy
The Head of the Department of Anatomy cordially invites all Anatomy graduands and their families to visit the Department prior to the graduation procession, on Saturday 4 May. The Department will be open from 10.45am - 11.30am.
If you wish to be included in a group photo, please be outside the Department's Museum by 11:00am.
All enquiries please contact the Department on Tel: 03 479 7362
Chemistry
The Head of the Department and Staff of the Department of Chemistry cordially invite all graduands majoring in Chemistry, and their partners, family and friends to the Chemistry Graduands' morning tea.
Date: Saturday 4 May
Time: 9.30am
Place: Tea Room, Department of Chemistry
Chemistry Building
RSVP (with numbers attending) by Wednesday 1 May to the Secretary, Department of Chemistry, University of Otago, PO Box 56, Dunedin. Email chemistry@otago.ac.nz
Geology
The Staff of the Department of Geology cordially invite all Geology graduands, their parents, grandparents, family, and friends, to a morning tea reception.
Date: Saturday 4 May
Time: 10.15am
Place: Benson (Common) Room, Geology Department
Printed invitations are mailed out to students who are graduating. If the number of students graduating at any ceremony are low, the Department may not hold a reception. Students will be advised if that is the case.
Microbiology and Immunology
The Staff of the Department of Microbiology & Immunology cordially invite all Microbiology graduands to a morning tea.
Date: Saturday 4 May
Time: 10.00am
Place: 8th Floor Tea Room
Department of Microbiology & Immunology, 720 Cumberland Street
Please note that this function is dependent upon numbers attending.
Physiology
Professor Bryan Hyland, Head of the Department of Physiology, cordially invites all Physiology graduands and their families to a pre-graduation champagne breakfast.
Date: Saturday 4 May
Time: 9.30am
Place: Department of Physiology, Lindo Ferguson Building
Invitations will be mailed out by the Department.
