Accessibility Skip to Global Navigation Skip to Local Navigation Skip to Content Skip to Search Skip to Site Map Menu

Academic Committees and Services

Clocktower.

What we do

The Academic Committees and Services Office (ACS) manages a range of academic and research approval processes, connected in particular to academic proposals and to human and animal ethics applications, and is available to provide advice to University staff regarding these processes.

A key task of ACS is to provide secretarial support and co-ordination for various high-level academic and research committees of the University. The committees we support include Senate, the Divisional Academic Boards for Health Sciences, Sciences, Commerce, and Humanities, the Boards of Graduate and Undergraduate Studies, the Human Ethics and Animal Ethics Committees, and the Research Committee, along with various other Committees of Senate and of the University Council.

As part of this work, we manage the approval process for academic proposals, from the Divisional level, right through to the external accreditation of new programmes at Universities New Zealand’s Committee on University Academic Programmes (CUAP). We also receive and process all applications for ethical approval, advising academic staff and senior students in relation to research ethics.

A Specialist from ACS is embedded within each of the four Divisions of the University. Each Specialist has a close working relationship with the Pro-Vice-Chancellor, Associate Dean (Academic) and Associate Dean (Postgraduate) of their respective Division. A fifth Specialist primarily supports central academic committees and works closely with the Deputy Vice-Chancellor (Academic). Central ACS staff also work closely with the Deputy Vice-Chancellor (Research and Enterprise) and the Dean of the Graduate Research School in relation to committees supporting research and research ethics.

Our people

Mr Gary Witte

Manager, Academic Committees and Services Office

Mrs Jo Farron de Diaz

Senior Administrator

Jo supports both Human Ethics Committees: the Human Ethics Committee (UOHEC) and the Human Ethics Committee (Health) (UOHEC (H)).

Ms Ruth Sharpe

Senior Administrator

Ruth supports the Research Committee, Graduate Research Committee, Graduate Research Student Liaison Committee and Scholarships and Prizes Committee.

Mrs Penny Harrison

Senior Administrator

Penny supports the Animal Ethics Committees for the University’s Dunedin and Christchurch campuses.

Ms Janine Cockburn

Client Services Administrator (Student and Academic Services)

Janine provides administrative support to ACS on behalf of Client Services.

Mr Mark Wilesmith

Specialist

Mark is embedded in the Division of Sciences, and supports the Sciences Divisional Academic Board, the Division of Sciences Standing Committee, and the IT Governance Board.

Mrs Rebecca Connaughton

Specialist

Rebecca is embedded in the Division of Commerce, and supports the Commerce Divisional Board and Proposals Committee, Summer School and Continuing Education Board, Distance Learning Advisory Board, and the Policy Management Group.

Dr Tosh Stewart

Specialist

Tosh is embedded in the Division of Health Sciences, and supports the Health Sciences Divisional Academic Board, and the Otago Medical School Postgraduate Board.

Mr Matt Angel

Specialist

Matt supports the Board of Undergraduate Studies (BUGS), the Board of Graduate Studies (BoGS), Senate, and Otago’s involvement with the Committee on University Academic Programmes (CUAP).

Ms Carol Forbes

Specialist

Carol is embedded in the Division of Humanities, and supports the Humanities Divisional Board, Academic Committee and Graduate Studies Committee. She also centrally supports the Quality Advancement Committee (QAC) and Committee for the Advancement of Learning and Teaching (CALT).

Contact us

General enquiries about the work of ACS may be directed to academic.committees@otago.ac.nz.