The General Disposal Authority (GDA) for all eight New Zealand Universities was signed off by the Chief Archivist in May 2008.
The GDA is the legal instrument to allow ongoing authorised disposal of University public records. It enables the University to identify which records have permanent archival value and need to be transferred to the Hocken Library, and which records that have no ongoing value and can be safely destroyed.
The only records exempt from the GDA are:
- The teaching materials of staff used to deliver a lecture or other presentation;
- Research materials generated by staff or students including (but not exclusively) raw data, analysed data, working notes and publications;
- Subsidiary companies where the University holds or controls 50% or less of the company.
Staff will not be asked to interpret the authority, but for those who routinely create, maintain, manage transfer and destroy records as part of their job, familiarisation with its contents and structure is advised.