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Authority to Sign University Contracts Procedure

Category Finance
Type Procedure
Approved by Chief Financial Officer
Date Procedure Took Effect 1 January 1995
Last Approved Revision 1 January 1995
Sponsor Chief Financial Officer
Responsible Officer Financial Controller
Review Date 28 September 2012

Purpose

These procedures set out the various categories of contracts and the level of authorities required to sign contracts.

Policy Content

Contract Categories

The Explanatory Notes within the Financial Delegations Procedures describe the various contract categories.

Authorities Required

Category 1 Contracts

These must be signed by the person with the delegated authority to expend the budget to be charged with the goods and/or services being purchased (refer delegations schedule).

Category 2 Contracts

Research and teaching Contracts - these should be forwarded to the Research Office for final approval and signing.

Commercial Contracts - these should be forwarded to the Enterprise Office for final approval and signing.

Category 3 Contracts

These should be forwarded to the Chief Operating Officer for final approval and signing.

Important Note

Staff should note that contracts from Category 2 or Category 3 that are not approved and signed according to the Policy may not be supported by the University in terms of administration or insurance cover.

Related Policies, Procedures and Forms

Contact for Further Information

For further information, contact the Financial Controller, extn 9247 or email financial.controller@otago.ac.nz