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Equal Employment Opportunity Data Collection Procedure

Category Human Resources
Type Procedure
Approved by Director Human Resources
Date Procedure Took Effect 5 February 2009
Last Approved Revision 4 October 2017
Sponsor Director of Human Resources
Responsible Officer Manager Recruitment, Development and Equity
Review Date 4 October 2022

Purpose

To explain why the University collects Equal Employment Opportunity (EEO) data from staff and the processes used to collect it.

Organisational Scope

This procedure applies to all staff of the University.

Definitions

EEO Equal Employment Opportunity.

Policy Content

1. Overview and Use of Data

(a) The University is committed to encouraging the development of a diverse and talented university community, through the provision of appropriate support and opportunities for all staff, according to their needs. The University has strategic initiatives relating to Māori and Pacific staff, but also aims to establish a staff profile that mirrors that of the wider community, and to provide specific development and support for staff from currently underrepresented groups, including ethnic minorities and staff with disabilities.

(b) The University encourages staff to complete an EEO profile to support accurate statistics on gender, ethnicity, citizenship and disability. Such statistics will be used by the University to plan and monitor progress towards its equity and diversity goals and to comply with government monitoring and reporting requirements (pursuant to section 159YC(1) of the Education Act 1989).

2. Data collection

(a) Staff complete their EEO profile through web kiosk.

3. Privacy & Confidentiality

(a) Information collected shall be subject to the University’s Policy on Access to, and use of, Personal Information and to the Privacy Act.

(b) Information collected will be securely stored and only staff who need the information to carry out a function of their University employment will have access to it.

(c) Any data published will be aggregated to protect privacy of individuals.

Related Policies, Procedures and Forms

Contact for Further Information

If you have any queries regarding the content of this procedure or need further clarification, contact the Manager Recruitment, Development & Equity on equity@otago.ac.nz.