|Category||Health and Safety|
|Date Policy Took Effect||15 October 2018|
|Last Approved Revision||8 July 2014|
|Sponsor||Chief Operating Officer|
|Responsible Officer||Head, Health and Safety Compliance|
|Review Date||15 October 2023|
To recognise the risk of ionising radiation and to identify, manage and comply with current radiation regulation to provide a safe environment.
The policy applies to all radiation sources managed, controlled, owned or possessed by the University, used by University staff or students, or located on University premises.
- Irradiating apparatus
- Electrical equipment that is designed to generate ionising radiation such as X-rays, neutrons, electrons, or other charged particles; or produces ionising radiation as a by product resulting in a dose equivalent rate of or exceeding 1 micro Sievert per hour at a point 0.1 metres from any accessible surface and has a maximum energy of or exceeding 5 kiloelectronvolts.
- Ionising radiation in the form of particles or waves emitted from a radioactive material or an irradiating apparatus, or both.
- Radioactive material
- Any material that spontaneously emits ionising radiation, including any naturally occurring radioactive material or any nuclear material.
- Radiation source
- Radioactive material to which the Radiation Safety Act 2016 applies or an irradiating apparatus.
- Source licence
- A licence described in section 17, Radiation Safety Act 2016. A source licence authorises a person to manage and control a radiation source regardless of whether the person owns or has physical possession of the radiation source.
- Health, Safety and Compliance management tool used by the University to record, measure, and report incidents, near-misses and hazards.
- Radiation sources are subject to the Radiation Safety Act 2016.
- Compliance is managed centrally through Health and Safety.
- All the required regulatory compliance documentation shall be held in the Vault risk management system. This will include:
- Identity, location and purpose of all radiation sources in the possession or under the control of the University and its staff.
- Radiation Safety Plans for all activities and sources.
- Authorised Users of radiation sources by:
- use licence
- radiation Safety Plan, or
- source licence.
- User, training and renewal records.
- All applications for the use of radiation sources must be lodged with Health and Safety allowing at least one month for processing.
2. Process for source licensing
- All University radiation sources will accounted for by a University source licence.
- The University is required to hold a number of source licences, but a separate licence for every source or user is not required.
- The University will hold source licences and contact with the Radiation Safety Advisor is through the Health and Safety.
- The Radiation Safety Adviser, Health and Safety Compliance, is responsible for purchasing any new radiation source.
3. Monitoring and auditing
- Health and Safety are responsible for the development and implementation of the auditing programme for monitoring compliance with this policy and the Radiation Safety Act 2016.
- All external audits will be conducted via Health and Safety.
- Reports on compliance and non-compliances will be provided to the Vice-Chancellor’s Advisory Group and the Health, Safety and Ethics Compliance Committee.
Related Policies, Procedures and Forms
University of Otago documentation:
Contact for Further Information
If you have any queries regarding the content of this policy, procedure or guideline or need further clarification, contact:
Radiation Safety Adviser