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Student Summer Scholarship FAQ's

Am I eligible to do a Summer Studentship?

Any student who is enrolled at a New Zealand tertiary academic institution, at a pre doctoral level is eligible to apply for the studentships.

How do I apply for a Summer Studentship?

Students will be notified about eligible projects from September 2019.

Students should select the projects they are interested in applying for and approach the relevant supervisor directly, by telephone or email initially. Note that each supervisor will have different methods of selecting a student - there is no fixed process. Students are advised to have on hand an up-to-date curriculum vitae as some supervisors will wish to see one. Students are advised to apply early as latecomers will often miss out on getting a project.

What are my obligations as a Summer Student?

Students must attend two oral presentations and submit one written lay report.
Please review the timetable.

If a student does not comply with the regulations and requirements of the UOC Summer Studentship programme their emoluments will be withheld and payments already released must be refunded to the University of Otago.

What is expected of me for at the oral presentations?

The oral presentations are regarded as an important part of the reporting process and all students are expected to participate. Waivers will only be granted for compelling reasons. Where a student is expected to be unable to attend, notice must be given in writing to the Research Manager at least one full week prior to the event. Students are expected to keep the two presentation dates clear of experiments, interviews or other project-related work so that they may not only present their work, but also attend for the duration of the presentations in support of their peers. Programmes will be sent to sponsors several weeks before the presentations.

Students are encouraged to practice their presentation to ensure that the main points are all covered in the time allocated. It is most important that presentations do not run over time. Presentations that run over time risk being interrupted by the Chair.

First Oral Presentations – 2 December 2019

As an introduction and a chance for students to meet each other, students will present a brief synopsis of their project.

The following structure applies:

  • Students will have 3 minutes to speak.
  • The presentation should include a brief synopsis of the project and its aim/s with a plan of how the project is expected to proceed.
  • No more than two A4 sheets should be used (no PowerPoint). Landscape view looks best.
  • The main aim of these presentations is for Summer Students to get an overview of the range of projects and gain experience in speaking to time.

Students are expected to stay for the whole event to support their peers.

Final Oral Presentations - 24 January 2020

At the end of the studentship programme, students present an abstract of their work to an audience of their peers, supervisors, sponsors and staff of UOC and CDHB. The various news media are invited to this event, where journalists may wish to interview students and supervisors of particular projects.
Students should put aside the whole day for the oral presentations and be prepared to stay for the whole event to support their peers and to meet their sponsors. Supervisors are encouraged to attend. Students are also welcome to invite family, friends and colleagues to hear the presentations.

The following structure applies:

  • Students are to speak for no more than 5 minutes
  • PowerPoint slides should be used (5 slides maximum including the title page) with NO animation or transitions
  • Students will need to provide the Research Office with the PowerPoint presentation at least three days before the presentations
  • Please remember to acknowledge your sponsor in your presentation both verbally and on your slides

Final Oral Presentations: Prizes

A prize of NZ$500 will be awarded to the best presenter within each of the following three categories: Community, Clinical and Laboratory. A prize of $500 will also be awarded for the “Best Overall Project”. Students should aim to present complex data in a way which is interesting and intelligible to a lay audience.

How do I format my lay report?

One written report is required by 31 January 2020. A template for the report is available on the website and will be sent to you in January.

The Lay Report is a brief report that summarises the project in lay language. Assume that your reading audience has no scientific knowledge. This report must be limited to 2 pages using open sans 10pnt font. Do not edit the format of the template. References are not necessary.

Please note: Supervisors must approve the reports before they are submitted to the Research Office.

The report must have the same title as the original project title.

Students are responsible for ensuring that their report is submitted to the Research Office electronically to summer.studentship@otago.ac.nz.