About the Project Managment Office
Established in May 2018, the University of Otago’s Project Management Office (UOPMO) focuses on lifting organisation-wide portfolio maturity through the 3PM3 methodology and consistently reflecting the University’s strategic mission. A portfolio is a set of change initiatives that, together, help the University achieve its strategic goals. These change initiatives are often in the form of projects or programmes that are often focused on construction, IT or workplace processes and systems.
UOPMO works to facilitate the successful delivery of these University projects. This includes writing robust business cases for potential projects so that they have the best chance of being approved for funding by senior management. UOPMO also works directly with project managers and other University departmental representatives involved in projects to ensure best practice is upheld.
Currently, the University has many upcoming and underway forward thinking projects such as the Music and Theatre Relocation project, the Dental School Redevelopment project and the Network Project which is providing students with better wireless internet connection around campus. UOPMO makes sure that projects have a strong foundational beginning and helps project owners create a robust case that justifies investment. UOPMO aids project owners especially throughout the first stages of the project lifecycle as it is strongly believed that “failing to plan is planning to fail”.
- Provides a University-wide standard approach to project management and delivery.
- Supports Project Managers and Stakeholders to continuously improve their skills and processes.
- Provides full and accurate visibility of project status.
- Provides accurate and clear information to support effective prioritisation of project resources and the University’s strategic change agenda.
University projects work to uphold the University’s over-arching aims to achieve:
- Excellence in research and teaching
- Outstanding student experiences and campus environments
- Commitment as a local, national and global citizen
- Strong external engagement
- Sustaining capability
Who we are and what we do
University of Otago Project Management Office (UOPMO) was formed to create a more succinct methodology for project development within the University. The Office follows the 3PM (project, programme, and portfolio) methodology, which streamlines projects to the University’s vision and strategic goals. The Project Management Office has developed a strategic project development model that ensures projects are considered highly beneficial to the University and its stakeholders before proceeding. The Office also holds regular workshops to guide project owners through the process to guarantee success.
The University of Otago’s Project Management Office team is hard-working, customer-focused, fun-loving, and multi-cultural. With our diverse backgrounds, we bring a well-rounded and well-informed perspective to our activities, and are committed to helping the University achieve its strategic goals.
Andy is the Head of the University of Otago’s Project Management Office (UOPMO). Andy is one of a handful of individuals in New Zealand that have been independently assessed as achieving P3M3 maturity level 4 and above. Before joining the University of Otago, Andy was the University of Auckland’s enterprise portfolio manager. Andy has also held project roles in a Welsh regional education consortia and a fortune 500 company.
Alongside Andy, Hayley has been with the PMO since its beginnings. Her role within the PMO involves helping senior management develop investment ideas into robust business cases for consideration by the University executive. She is also the lead facilitator of workshops and is responsible for co-ordinating business case delivery with the University’s project delivery offices.
In 2016 Pepijn moved to New Zealand and has since joined the University’s PMO as a senior analyst who leads the development of business cases, works on developing new project, programme and portfolio related frameworks and contributes to activities that help to further establish good project management practices and improve the PMO function within the University.
Zabeen joined the PMO in late 2018. Her role involves facilitating workshops and working with project owners and managers to produce business cases.
Officer Assistant Project Support
Sanne is interning with the PMO during 2019 to gain some invaluable work experience before completing her degrees. In the PMO, Sanne works with project members to write and complete business cases, as well as co-ordinating workshops and developing the organisational presence of the PMO.
Officer Assistant Project Support
Tim is interning with the PMO to gain experience in portfolio definition and to put his University learnt skills to use.
Beginning a project
Got a project idea?
The first steps of a project begin with identifying a problem and discovering key stakeholders that are or will be affected by the problem and the changes to the current situation.
Consider how much your project will cost. Any project that is forecasted to cost more than $250,000 will be managed by the Project Management Office and will follow the project lifecycle established by the Project Management Office. This lifecycle can be seen in the diagram below.
If you are considering beginning a project, get in touch with the Project Management Office.
OURDrive is an open link to a database of useful UOPMO resources such as the tools and frameworks that are often used throughout the projects lifecycle. The website also contains a The Project Tools and Templates tab consists of a collection of deliverables required throughout the business case process. They are categorised by which stage of the project lifecycle they sit in. Most of these documents will be completed with the assistance of the PMO for the business case.
Sentient is the UOPMO’s reporting software that is designed specifically for project management. This link will be helpful to those who are directly involved with current projects and reporting. You will need a Sentient login to follow this link.