About the Project Management Office
Established in May 2018, the University of Otago’s Project Management Office (UOPMO) focuses on lifting organisation-wide portfolio maturity through the 3PM methodology and consistently reflecting the University’s strategic mission. A portfolio is a set of change initiatives that, together, help the University achieve its strategic goals. These change initiatives are often in the form of projects or programmes that are often focused on construction, IT or workplace processes and systems.
UOPMO works to facilitate the successful delivery of these University projects. This includes writing robust business cases for potential projects so that they have the best chance of being approved for funding by senior management. UOPMO also works directly with project managers and other University departmental representatives involved in projects to ensure best practice is upheld.
Currently, the University has many upcoming and underway forward thinking projects such as the Music and Theatre Relocation project, the Dental School Redevelopment project and the Network Project which is providing students with better wireless internet connection around campus. UOPMO makes sure that projects have a strong foundational beginning and helps project owners create a robust case that justifies investment. UOPMO aids project owners especially throughout the first stages of the project lifecycle as it is strongly believed that “failing to plan is planning to fail”.
- Provides a University-wide standard approach to project management and delivery.
- Supports Project Managers and Stakeholders to continuously improve their skills and processes.
- Provides full and accurate visibility of project status.
- Provides accurate and clear information to support effective prioritisation of project resources and the University’s strategic change agenda.
University projects work to uphold the University’s over-arching aims to achieve:
- Excellence in research and teaching
- Outstanding student experiences and campus environments
- Commitment as a local, national and global citizen
- Strong external engagement
- Sustaining capability
Who we are and what we do
University of Otago Project Management Office (UOPMO) was formed to create a more succinct methodology for project development within the University. The Office follows the 3PM (project, programme, and portfolio) methodology, which streamlines projects to the University’s vision and strategic goals. The Project Management Office has developed a strategic project development model that ensures projects are considered highly beneficial to the University and its stakeholders before proceeding. The Office also holds regular workshops to guide project owners through the process to guarantee success.
The University of Otago’s Project Management Office team is hard-working, customer-focused, fun-loving, and multi-cultural. With our diverse backgrounds, we bring a well-rounded and well-informed perspective to our activities, and are committed to helping the University achieve its strategic goals.
Head of UOPMO
Andy is the Head of the University of Otago’s Project Management Office (UOPMO). Andy is one of a handful of individuals in New Zealand that have been independently assessed as achieving P3M3 maturity level 4 and above. Before joining the University of Otago, Andy was the University of Auckland’s enterprise portfolio manager. Andy has also held project roles in a Welsh regional education consortia and a fortune 500 company.
Enterprise Portfolio Manager
Pepijn ensures that the best set of projects are in place to achieve the University’s strategic goals with optimised value for money. His expertise includes benefits management, long-term capital planning, project recovery, and quality assurance. Pepijn has worked on multiple high-profile business cases for the University and was previously a project management consultant in the Otago region.
Manager of Business Case Development
Sara is an Otago graduate with an undergraduate degree in Neuroscience and a post-graduate diploma in Business Administration. Sara joined the UOPMO in July 2019. Her main experience lies in PMO environments where she’s held roles in project analysis and management, programme management, change management, internal and external communications, and strategy. She works with project owners to develop robust business cases.
Officer Assistant Project Support
Sanne provides support for the UOPMO's business case development service. As a part of the business case development team, Sanne works with stakeholders across the University to develop compelling business cases which help to inform the University’s investment decision making. She also spends part of her time assisting the Chief Operating Officer with the development, planning and reporting of the operations group strategy. Sanne is an accredited project manager, a skilled communicator and brings a passionate work ethic to her role.
Officer Assistant Project Support
Tim provides support for UOPMO’s project and portfolio management activities. As part of the portfolio team, Tim performs analytical work to assess projects and ensure that the University’s project portfolio is robust, optimal and maximising strategic value. Whilst still progressing with his studies, Tim brings in valuable expertise in financials, accounting, and computer science.
Mogan joined University of Otago in February 2020 after completing his Postgraduate Diploma in Information Technology. He used to be the head the project management office at a Malaysian university and prior to that held various roles with Multi-National Companies. He currently focusses on writing business cases mainly for IT-heavy proposals for the University.
OURDrive is an open link to a database of useful UOPMO resources such as the tools and frameworks that are often used throughout the projects lifecycle. The website also contains a The Project Tools and Templates tab consists of a collection of deliverables required throughout the business case process. They are categorised by which stage of the project lifecycle they sit in. Most of these documents will be completed with the assistance of the PMO for the business case.
The UOPMO blog is an internal online platform that hosts project related resources, updates and information about the UOPMO’s service offerings. UOPMO blog posts share changes to project procedures, frameworks, and updates resources. Any University staff member has access through their University login.