About the Project Management Office
Established in May 2018, the University of Otago’s Project Management Office (UOPMO) focuses on lifting organisation-wide project, programme and portfolio management maturity. A portfolio is a set of change initiatives that, together, help the University achieve its strategic goals. These change initiatives take the form of projects or programmes that are often focused on construction, IT or workplace processes.
UOPMO’s role is to help the University to improve how we support the implementation of our strategy. 3PM (project, programme and portfolio management) is our focus. UOPMO work to ensure the University’s investments in change deliver optimum value, and in doing so, advance the realisation of the University’s strategic imperatives. Put simply, ‘doing the right projects… and doing projects right.’
We support the University by:
- Effectively defining the University’s project portfolios and supporting the delivery of projects and programmes;
- Providing dedicated support resource to help develop robust and compelling business cases so that the University executive can make informed investment decisions;
- Embedding frameworks, processes and tools to support University wide best practice and embed a standard approach to project management and delivery;
- Helping project staff and stakeholders continuously improve their project management skills and processes;
- Supplying project portfolio governance bodies with full and accurate visibility of project status;
- Undertaking independent quality assurance to provide confidence to stakeholders that change initiatives will achieve their scope, time, cost and quality objectives, and realise their anticipated benefits.
Who we are
Head of UOPMO
Andy is the Head of the University of Otago’s Project Management Office (UOPMO). Andy is one of a handful of individuals in New Zealand that have been independently assessed as achieving P3M3 maturity level 4 and above. Before joining the University of Otago, Andy was the University of Auckland’s enterprise portfolio manager. Andy has also held project roles in a Welsh regional education consortia and a fortune 500 company.
Enterprise Portfolio Manager
Pepijn ensures that the best set of projects are in place to achieve the University’s strategic goals with optimised value for money. His expertise includes benefits management, long-term capital planning, project recovery, and quality assurance. Pepijn has worked on multiple high-profile business cases for the University and was previously a project management consultant in the Otago region.
Manager of Business Case Development
Sara is an Otago graduate with an undergraduate degree in Neuroscience and a post-graduate diploma in Business Administration. Sara joined the UOPMO in July 2019. Her main experience lies in PMO environments where she’s held roles in project analysis and management, programme management, change management, internal and external communications, and strategy. She works with project owners to develop robust business cases.
Anna’s role is to write business cases informing Otago University’s direction of investment. Previously, she worked as a programme specialist with international organisations and consulting companies, such as WWF, Habitat for Humanity and the Finnish Consulting Group. In the past few years, Anna was chiefly involved in doctoral research about decentralised conservation policies at Auckland University
Officer Assistant Project Support
Sanne provides support for the UOPMO's business case development service. As a part of the business case development team, Sanne works with stakeholders across the University to develop compelling business cases which help to inform the University’s investment decision making. She also spends part of her time assisting the Chief Operating Officer with the development, planning and reporting of the operations group strategy. Sanne is an accredited project manager, a skilled communicator and brings a passionate work ethic to her role.
Officer Assistant Project Support
Tim provides support for UOPMO’s project and portfolio management activities. As part of the portfolio team, Tim performs analytical work to assess projects and ensure that the University’s project portfolio is robust, optimal and maximising strategic value. Whilst still progressing with his studies, Tim brings in valuable expertise in financials, accounting, and computer science.
Mogan joined University of Otago in February 2020 after completing his Postgraduate Diploma in Information Technology. He used to be the head the project management office at a Malaysian university and prior to that held various roles with Multi-National Companies. He currently focuses on writing business cases mainly for IT-heavy proposals for the University.
Tony joined UOPMO as a Benefits Analyst within the Portfolio Team. He challenges and advises on the expected benefits of projects and programmes. This includes identification, analysis, planning, realisation and reporting of benefits. In addition to PMP and PRINCE2 certifications, he brings a wealth of financial, accounting, and project experience from diverse roles in the financial and health sector.
OURDrive is an open link to a database of useful UOPMO resources such as the tools and frameworks that are often used throughout the projects lifecycle. The website also contains a The Project Tools and Templates tab consists of a collection of deliverables required throughout the business case process. They are categorised by which stage of the project lifecycle they sit in. Most of these documents will be completed with the assistance of the PMO for the business case.
The UOPMO blog is an internal online platform that hosts project related resources, updates and information about the UOPMO’s service offerings. UOPMO blog posts share changes to project procedures, frameworks, and updates resources. Any University staff member has access through their University login.