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COVID-19 information for students

Whakamahukitanga mo te Mate Kurahauao – Mō ngā tauira

Red Level guidelines

Updated: 24 January 2022

Summer School classes at Red Level

Due to physical distancing requirements, some Summer School classes will change venues. View the updated timetable spreadsheet.

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Entry to University premises at Red Level

Only vaccinated staff, students and contractors can enter University of Otago premises.

At Red, visitors to campus are discouraged. In the instance a visitor is necessary, it is the host’s responsibility to communicate the University vaccination policy and sight all visitors’ valid My Vaccine Pass.

Vaccination policies and requirements at Otago:

Vaccinations are not required for enrolment in courses that are delivered and examined wholly by distance (DL), or wholly online (OL). Papers with an on-campus component within the DL/OL offering should have a substitute online alternative otherwise student vaccination is required.

University accommodation requires vaccines for students, staff, contractors and visitors. This applies to all University-owned Residential Colleges and other supervised University accommodation such as Uniflats and Homestay.

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Face coverings

The mandatory face-covering requirement now applies to people who are indoors at tertiary education premises while they are:

  • on the parts of the premises that are open to the public, or
  • attending formal teaching or learning activities.

Staff who are presenting (e.g. to a class), and can maintain two-metre physical distance from others when doing so, are exempt from the face covering requirement.

Staff working in an office, without members of the public regularly entering, can work at their desk/workspace without a mask. However, masks must be worn when moving around the workplace (i.e. going to the bathroom, tearoom, etc.).

Face coverings are mandatory unless an exemption applies. High touch cleaning is implemented. Physical distancing and public health measures of handwashing, social distancing must be observed and staff are asked to stay home if unwell.

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Gatherings and venues at Red Level

Physical distancing measures must be implemented. Property Services are responsible for Common and Pooled spaces. Departments are responsible for department managed spaces.

The maximum capacity of venues is determined by physical distancing measures.

Face coverings are mandatory for staff and students (unless an exemption applies) whilst indoors. High Touch Cleaning is implemented. Physical distancing and public health measures of handwashing, social distancing must be observed. Staff and students are asked to stay home if unwell.

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Research activity at Red Level

Research and related activities can take place at Red Level.

Considerations should include:

  • Group sizes and management - capacity limits must be based on 1m distancing
  • Mandatory face coverings (unless exemptions apply)
  • Research involving human participants should be undertaken online when possible
  • Health and safety measures should be used to avoid or minimise close contact when involving members of the public or human participants

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Fieldwork activity at Red Level

Fieldwork researchers and research groups should use approved health and safety risk assessments for each activity with managed group sizes and contact record keeping. Other public health measures should be applied as appropriate to comply with Red Level requirements. High-risk activities should be carefully managed and overnight trips require PVC approval.

Face coverings are mandatory for staff and students (unless an exemption applies) whilst indoors and physical distancing must be observed wherever possible. Physical distancing and public health measures of handwashing, physical distancing are mandatory. Staff and students are asked to stay home if unwell.

For fieldwork the following must be considered:

  • Transport to and from must allow for physical distancing of 1m or multiple vehicles. Face coverings are mandatory during travel
  • Group sizes to be kept to a minimum
  • Allow for resources for hand washing on site
  • Work which does not allow physical distancing requires face coverings or masks
  • All shared equipment must be cleaned between users
  • Accommodation must allow for sufficient physical distancing

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Libraries at Red Level

All libraries are restricted to staff and student access only. Polytech staff and students are only allowed entry to Robertson Library.

Physical distancing measures implemented and face coverings mandatory whilst indoors (except where exemptions are provided). Maximum capacity of libraries is determined by physical distancing measures and must be adhered to.

At Red Level, the University Libraries will implement measures to verify visitors My Vaccine Pass. This may include the use of My Vaccine Pass verification app at entry or when requested.

High Touch Cleaning is implemented. Public health measures of handwashing, physical distancing are mandatory. Staff and students are asked to stay home if unwell.

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Workplace-based learning

Workplace-based learning (including support and assessments) is to be managed subject to the policies, practices and public health control requirements that apply to that workplace, including vaccination requirements.

This includes secondary school students undertaking formal workplace-based learning.

Vaccinations are required for secondary students participating in on-campus educational outreach programmes and University residential accommodation. Vaccinations are required for secondary students attending all other events on campus, unless the event involves the direct provision of secondary school curriculum or a special circumstances exemption has been granted by the University.

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Staff working on campus

Physical distancing of 1m is required in workplaces. Where it is not possible to achieve distancing, additional health and safety requirements may be necessary. Maximum capacity of workplaces will be determined by physical distancing measures required.

At-risk persons or those with at-risk close contacts are not required to be on site.

Physical distancing and public health measures of handwashing, physical distancing must be observed, and staff are asked to stay home if unwell. Shared equipment must be cleaned between users.

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On-campus businesses

Some outlets may be closed due to reduced staff and students on campus. Business still operating will require a valid My Vaccine Pass for entry and service.

Unipol will remain open but with a maximum capacity of 100 persons.

Outlets within major buildings may be closed or have additional requirements imposed as result of building specific requirements that will take precedence over the relevant industry requirements.

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Events

Events will require attendees to be vaccinated and require My Vaccine Pass verification upon entry. Events will have a maximum capacity 100 persons. Food is to be served seated to allow physical distancing.

External room bookings or use of facilities are unavailable at Red.

Physical distancing must be observed, and face coverings are mandatory for guests and catering staff whilst indoors except when eating, drinking, or performing.

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Travel

Travel will only be allowed for urgent reasons* and will require VCAG level (or Dean in Health Science) approval. All travel must be compliant with the traffic light system requirements.

*Note this does not apply for personal travel.

Any international travel prior to 30 April 2022 requires Vice-Chancellor approval. International Travel after 1 May 2022 requires relevant VCAG member approval.

Face coverings are mandatory on flights, public transport and taxis.

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My Vaccine Pass verification for students

All students who enrol in a paper with an on-campus activity in 2022 will be required to verify their My Vaccine Pass online. Students who are in programmes which start before semester 1 will be contacted in December 2021 with instructions about how to do this.

Students enrolling in a programme that starts in semester 1 will need to verify their My Vaccine Pass before they can course declare.

New students

If you are a brand-new student who does not yet have a University of Otago username and password, you will need to verify your My Vaccine Pass in eVision. You should make sure that you’ve applied for your My Vaccine Pass and have downloaded the PDF that the Ministry of Health will email you, as you’ll need to upload this into eVision.

Once it’s uploaded, it’ll take about 15 minutes for your Pass to be verified, and you’ll be able to continue with your enrolment tasks after that.

Log into eVision

Returning students

Returning students – or any student who already has a University of Otago username and password – have two options to verify their My Vaccine Pass.

You can either log into eVision and upload the PDF of your My Vaccine Pass there. Alternatively, you can log into the My Vaccine Pass verifier and either upload your PDF or use your webcam to scan the digital My Vaccine Pass on your mobile device.

Once you’ve verified your Pass, it’ll take about 15 mins for your information to appear in eVision, and you’ll be able to continue with any remaining enrolment tasks after that.

Log into eVision
Log into the My Vaccine Pass verifier

Help  and assistance

If you need assistance verifying your My Vaccine Pass, please contact AskOtago.

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Contact tracing

University Wi‑Fi

To support contact tracing capability, we strongly encourage all students and staff with suitable devices to maintain a connection to the Wi‑Fi network while on campus.

Find out how to connect to Wi‑Fi:

All students and staff who are using a data-capable mobile device or laptop which is turned on and connected to the University Wi‑Fi, or a University computer hardwired to the network, will be able to be contact traced if required, via collected location data.

Any data collected is subject to the Privacy Statement appended below.

User sign‑in data from computers which are hard-wired to the University network will also be used for location / contact tracing as required.

NZ COVID Tracer app

QR codes have now been installed across our campuses that can be used with the New Zealand Government COVID Tracer app for contact tracing.

NZ COVID Tracer app

COVID‑19 Contact Tracing – Privacy Statement

COVID‑19 Contact Tracing Information means information collected in electronic and paper-based COVID‑19 building access registers, and derived from the University’s IT network, timetabling and electronic card access systems, which identifies physical proximity between individuals on campus capable of increasing the risk of transmission of COVID‑19.

As with all personal information collected by the University, COVID‑19 Contact Tracing Information will be handled in accordance with the Privacy Act 1993 and the University’s Policy on Access to, and Use of, Personal Information.

COVID‑19 Conract Tracing Information is collected and accessed by the University for the purpose of contact tracing aimed at decreasing the risk of transmission of COVID‑19, and may be supplied to the Medical Officer of Health and/or appropriate government agencies for those purposes.

COVID‑19 Contact Tracing Information will be securely stored and permanently deleted once no longer reasonably required for contact tracing purposes.

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Student Health Services COVID–19 Protection Framework – Red, Orange, Green

Updated: 3 December 2021

Student Health will be providing a full range of primary health care services and advice to all Otago students based in Dunedin.

To minimise risk to students and staff, we will provide appointments via telehealth or in-person as clinically appropriate.

Student Health will be operating a red stream for patients with COVID symptoms and green stream for all other appointments

All patients will be screened for COVID symptoms when making an appointment.

Appointments

  • All patients must phone for an appointment – do not arrive without phoning first
  • All patients must wear a medical mask for their appointment, if this is not possible the appointment will be by telehealth
  • All Student Health staff will be wearing appropriate PPE for your appointment
  • QR code scan or log book must be completed on entry to the building
  • All appointments incur the usual charges (including telehealth)

Red Stream Appointments

  • If you have COVID symptoms you will be given a telehealth appointment and the clinician will determine if you need to be seen in-person
  • If you need to be seen in-person, the access to Student Health will be via the South door

Green Stream appointments

  • All patients will be screened on arrival at the main reception desk at Student Health
  • If you develop covid symptoms after making the appointment, please call student health to arrange for your appointment to be changed to telehealth

Facility

  • Main doors are open
  • All students must wear a medical mask while in the Student Health building
  • Please maintain 1 metre physical distancing while within Student Health buildings
  • Non-semester opening hours: 8:30am–5.00pm Monday, Tuesday, Thursday, Friday. 9.45am–5.00pm Wednesday
  • Semester opening hours: 8:30am–8:30pm Monday, Tuesday, Thursday, Friday. 9:45am–8:30pm Wednesday

Covid symptoms

  • The Ministry of Health strongly advises getting tested for COVID‑19 if you have any symptoms
  • To arrange a test for students in Dunedin with COVID‑19 symptoms, phone 0800 VIRUS 19 (0800 847 8719) or drop in at the testing centre at 5 Malcolm Street
    Google map for 5 Malcolm Street, Dunedin