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Board of Undergraduate Studies (BUGS)

Clocktower at sunset

Terms of Reference

  • To advise the Senate on policy relating to admission and re-admission of students to undergraduate courses and policy governing progress of students in undergraduate courses and the conferring of undergraduate awards.
  • To monitor all changes to first degree regulations.
  • To advise the Senate on any new undergraduate proposals.
  • To consider and report on any matter concerning undergraduate studies referred to it by the Senate or the Vice-Chancellor.
  • To advise Senate on any academic pre-university or university preparation qualifications offered by Foundation Studies Ltd.

Membership

Composition of the Board Member Expiry date (if applicable)
Deputy Vice-Chancellor (Academic) (Convener) Professor Helen Nicholson Ex-officio
Pro-Vice-Chancellor (or nominee) of the Division of Commerce Associate Professor Richard Greatbanks Ex-officio (appointed by the PVC)
Pro-Vice-Chancellor (or nominee) of the Division of Health Sciences

Professor Lois Surgenor

Ex-officio (appointed by the PVC)
Pro-Vice-Chancellor (or nominee) of the Division of Humanities Associate Professor Simone Marshall Ex-officio (appointed by the PVC)
Pro-Vice-Chancellor (or nominee) of the Division of Sciences Professor Janice Murray Ex-officio (appointed by the PVC)
Director International Mr Jason Cushen Ex-officio
Two members appointed by Senate Ms Jennifer Haugh December 2022
Professor Christian Hulbe December 2022
Head of Department (or nominee) of the Higher Education Development Centre Dr Julie Timmermans Ex-officio
Director, Distance Learning Dr Sarah Stein Ex-officio
Director, Quality Advancement Unit Ms Margaret Morgan Ex-officio
University representative on the  Committee on University Academic Programmes (CUAP) Professor Tim Cooper Ex-officio
Student member nominated by the Executive of OUSA Mr Michael Evans December 2021
In attendance
Specialist Academic Committees and Services (supports the Board) Matt Angel matt.angel@otago.ac.nz

The Board has the power to co-opt as required.

Meeting dates for 2021

BUGS Meeting dates, Wednesdays at 2:00pm (except Friday 9 April 2021 at 2:00pm)Deadline for submission
3 February25 January
3 March22 February
9 April29 March
5 May27 April (due to observance of ANZAC Day)
2 June24 May
7 July28 June
4 August26 July
1 September23 August
6 October27 September
3 November26 October (due to Labour Day)

  • April Meetings of BUGS/BoGS Round One CUAP Deadline for new qualification/major subject/endorsement/major amendments (for following academic year)
  • April Meetings of BUGS/BoGS deadline for inclusion in Guide to Enrolment for following academic year
  • June Meetings of BUGS/BoGS deadline for new papers and amendments for the following academic year
  • July Meeting of BUGS/BoGS Round two CUAP Deadline for new qualification/major subject/endorsement/major amendments (normally it is not possible to introduce a new programme/major amendments in Round 2 for the following academic year)

Forms and resources

Download proformas for new proposals and access resources