Scope
The scope of this committee extends to all asset classes at all University campuses, as well as all space owned or leased by the University.
Role and responsibilities
Role
The role of the Asset Management Committee is:
- To provide corporate oversight of management of University's assets;
- To sustain the capability and financial sustainability of the University through stewardship of its assets;
- To manage risks relating to asset management;
- To review and endorse the Campus Master Plan;
- To review and endorse the Strategic Asset Management Plan and associated policies, guidelines and procedures;
- To review and approve proposed preventative maintenance projects as part of the budget submission process;
- To review and approve proposed major statutory budget projects;
- To review and approve the adaptions projects;
- To ensure integration between the Campus Master Plan and the Strategic Asset Management Plan, and provide coordination between those plans and the wider University’s strategic plans and policies;
- To advise on the priorities for the development and allocation of assets and space, having regard to the financial capacity required to support them;
- To advise on the initiation and briefing of major capital projects;
- To receive reports and make recommendations to the Senior Leadership Team (SLT) in relation to the University’s property portfolio, including strategic leasing, acquisitions and disposals of properties;
- To receive reports on the provision and condition of assets, having regard to the Levels of Service set in the Strategic Asset Management Plan;
- To support the implementation of the University’s Space Management Policy and associated guidelines and terms of occupancy including determinations on space allocation;
- To receive reports and periodic reviews of Department/Division space allocations and make recommendations against space standards.
Responsibility
The responsibilities of the Asset Management Committee are to:
- Advocate the principles within the Asset Management and Space Management Policies;
- Comply with the terms of the delegated authority;
- Keep SLT/CDC informed of its work as appropriate, or on request;
- Determine whether issues of significance are reported to CDC for information and advice;
- Receive advance notice from Schools and Departments (sponsored by Pro-Vice-Chancellor/Director) for future space allocation requests to be delivered as a single project or a phased programme;
- To ensure that the structure, workings, decisions and results of the Asset Management Committee are transparent and widely disseminated in a way that is accessible to all University staff.
Membership
- Chief Operating Officer (Convener)
- Deputy Vice-Chancellor Academic
- Deputy Vice-Chancellor Research & Enterprise
- One Pro-Vice Chancellor (as nominated by the PVCs)
- Chief Financial Officer
- Director of Property Services
- Director of Campus Development
- Director of Information Technology Services
Reporting to the Committee
- Manager, Property Management Unit, Property Services
- Asset Manager, Property Services
- Strategic Architect, Campus Development
- Strategic Space Planner
- Space Planner / Analyst
Meetings
Minimum of Quarterly
Last updated April 2018
