Scope
The scope of this committee extends to all asset classes at all University campuses, as well as all space owned or leased by the University.
Role and responsibilities
Role
The role of the Asset Management Committee is:
- To provide corporate oversight of management of University's assets;
- To sustain the capability and financial sustainability of the University through stewardship of its assets;
- To manage risks relating to asset management;
- To review and endorse the Campus Master Plan;
- To review and endorse the Strategic Asset Management Plan and associated policies, guidelines and procedures;
- To review and endorse the Long-Term Capital Plan (noting that this review is not a pre-requisite for a decision at SLT/CDC);
- To review and approve proposed preventive maintenance, upgrade and renewal projects as part of the annual budget submission process;
- To review and approve proposed major statutory budget projects;
- To ensure integration between the Campus Master Plan, the Strategic Asset Management Plan and the Long-Term Capital Plan, and provide co-ordination and alignment between those plans and the wider University's strategic plans and policies;
- To advise on the priorities for the development and allocation of assets and space, having regard to the financial capacity required to support them;
- To identify and support sustainable long-term opportunities for space reduction and asset management efficiencies;
- To receive reports and make recommendations to the Senior Leadership Team (SLT) in relation to the University's property portfolio, including strategic leasing, acquisitions and disposals of properties;
- To receive reports on the provision and condition of assets, having regard to the Levels of Service set in the Strategic Asset Management Plan;
- To support the implementation of the University's Space Management Policy and associated guidelines, standards and terms of occupancy, including determinations on space allocation;
- To receive reports and periodic reviews of Department/Division space allocations and make recommendations against space standards.
Responsibility
The responsibilities of the Asset Management Committee are to:
- Champion ongoing asset management maturity across the University;
- Advocate the principles within the Infrastructure Asset Management and Space Management Policies;
- Ensure asset management planning and decisions address greenhouse gas emission targets and climate-related risks;
- Comply with the terms of the delegated authority;
- Keep SLT/CDC informed of its work as appropriate, or on request;
- Determine whether issues of significance are reported to CDC for information and advice;
- Receive advance notice from Schools and Departments (sponsored by Pro-Vice-Chancellor/Director) for future space allocation requests to be delivered as a single project or a phased programme;
- To ensure that the structure, workings, decisions and results of the Asset Management Committee are transparent and widely disseminated in a way that is accessible to all University staff.
Membership
- Chief Operating Officer (Convener)
- Vice-Chancellor
- Deputy Vice-Chancellor Academic
- Deputy Vice-Chancellor Research & Enterprise
- Chief Financial Officer
- Director of Property Services
- Director of Campus Development
- Director of Information Technology Services
- Head of Sustainability
Reporting to the Committee
- Head of Asset Management, Property Services
- Senior Property Manager, Property Services
- Asset Portfolio Planner, Property Services
- Senior Space Planner, Property Services
- Strategic Architect, Campus Development
- Head of IT Infrastructure, Information Technology Services
Meetings
Minimum of Quarterly
Last updated December 2022