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Asset Management Committee

Scope

The scope of this committee extends to all asset classes at al University campuses, as well as all space owned or leased by the University.

Role & Responsibilities

Role  :  The role of the Asset Management Committee is:

• To provide corporate oversight of management of University's assets;
• To sustain the capability and financial sustainability of the University through stewardship of its assets;
• To manage risks relating to asset management;
• To review and endorse the Campus Master Plan;
• To review and endorse the Strategic Asset Management Plan and associated policies, guidelines and procedures;
• To review and approve proposed preventative maintenance projects as part of the budget submission process;
• To review and approve proposed major statutory budget projects;
• To review and approve the adaptions projects;
• To ensure integration between the Campus Master Plan and the Strategic Asset Management Plan, and provide coordination between those plans and the wider University’s strategic plans and policies;
• To advise on the priorities for the development and allocation of assets and space, having regard to the financial capacity required to support them;
• To advise on the initiation and briefing of major capital projects;
• To receive reports and make recommendations to VCAG in relation to the University’s property portfolio, including strategic leasing, acquisitions and disposals of properties;
• To receive reports on the provision and condition of assets, having regard to the Levels of Service set in the Strategic Asset Management Plan;
• To support the implementation of the University’s Space Management Policy and associated guidelines and terms of occupancy including determinations on space allocation;
• To receive reports and periodic reviews of Department/Division space allocations and make recommendations against space standards.

Responsibility  :  The responsibilities of the Asset Management Committee are to:

• Advocate the principles within the Asset Management and Space Management Policies;
• Comply with the terms of the delegated authority;
• Keep VCAG/CDC informed of its work as appropriate, or on request;
• Determine whether issues of significance are reported to CDC for information and advice;
• Receive advance notice from Schools and Departments (sponsored by Pro-Vice Chancellor/Director) for future space allocation requests to be delivered as a single project or a phased programme;
• To ensure that the structure, workings, decisions and results of the Asset Management Committee are transparent and widely disseminated in a way that is accessible to all University staff.

Membership

  • Chief Operating Officer (Convener)
  • Deputy Vice-Chancellor Academic
  • Deputy Vice-Chancellor Research & Enterprise
  • One Pro-Vice Chancellor (as nominated by the PVCs)
  • Chief Financial Officer
  • Director of Property Services
  • Director of Campus Development

Reporting to the Committee

• Manager, Property Management Unit, Property Services
• Asset Manager, Property Services
• Strategic Architect, Campus Development
• Strategic Space Planner
• Space Planner / Analyst


Meetings

Minimum of Quarterly

Last updated April 2018