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Student absences and impairments

To request planned leave of absence from classes

  • Print Planned Absence Form (PDF 79 KB) 
  • Complete the form
  • It must be signed by yourself and one of the staff members on the form
  • Scan completed and signed form
  • Email absent.dental@otago.ac.nz 
  • Put Form in the subject line
  • Attach scanned form
  • Send
  • Or place completed form in Black letter box outside the lunch room on the ground floor of the Walsh Building

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If you are ill, or unexpectedly have to miss classes

Advise the Faculty Office by 8am on day of absence:

  1. Have you cancelled any patient appointments?
  2. Your name
  3. Student ID
  4. Course and year (e.g., BOH3)
  5. Why you are absent (brief only)
  6. Whether you will be away all day or part of the day

The Faculty Office will advise affected clinic receptionists, administrators, module/paper conveners, year chairs and/or programme heads.

If the absence is for five days or less, no further documentation is required.

If the illness or unplanned absence continues for longer than five days, it must be supported by a Faculty of Dentistry Health Declaration for Special Consideration Form 2:

  • Print Health Declaration for Special Consideration Application Form 2 (PDF 50 KB)
  • Complete Part A yourself
  • Part B must be completed by a health professional
  • Scan completed and signed form
  • Email absent.dental@otago.ac.nz
  • Put Certificate in the subject line
  • Attach scanned form
  • Send
  • Or place completed form in Black letter box outside the lunch room on the ground floor of the Walsh Building
  • Submit form to the Faculty Office within five working days of the assessment

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If you are ill, or unexpectedly have to miss a test or other form of assessment

If the assessment counts for 5% or more of module or paper mark

  • Advise the module or paper coordinator by email as soon as possible
  • Print Health Declaration for Special Consideration Application Form 2 (PDF 50 KB)
  • Complete Part A yourself
  • Part B must be completed by a health professional
  • Scan completed and signed form
  • Email absent.dental@otago.ac.nz
  • Put Certificate in the subject line
  • Attach scanned form
  • Send
  • Or place completed form in Black letter box outside the lunch room on the ground floor of the Walsh Building.
  • Submit form to the Faculty Office within five working days of the assessment

If the assessment counts for less than 5% of module or paper mark

  • Advise the module or paper coordinator by email as soon as possible
  • Print Health Declaration for Special Consideration Application Form 2 (PDF 50 KB)
  • Complete Part A only
  • Scan completed and signed form
  • Email absent.dental@otago.ac.nz
  • Put Certificate in the subject line
  • Attach scanned form
  • Send
  • Or place completed form in Black letter box outside the lunch room on the ground floor of the Walsh Building
  • Submit form to the Faculty Office within five working days of the assessment

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If you are ill or impaired during a final examination, or in the 14 days prior to a final examination

Application for Special Consideration is via eVision – a student who applies for special consideration for the Final Written Examinations must do so via their eVision portal.

Instructions are available on the portal to advise students of the process and what documentation is required to accompany the application. 

A student who has been impaired in preparation for the examination must complete an application before the examination and indicate in eVision whether you will sit the exam (i.e. will be impaired), or if you will be absent.

A decision of whether a student meets the criteria for Special Consideration or Final Written Examinations in Dentistry is made by Student Administration at the main University. The decision is forwarded to the Faculty and paper co-ordinators to determine the outcome. This is a fair and transparent process and students do not require support or verification from the Faculty to accompany an application.

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