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Student absences and impairments

To request planned leave of absence from classes

  • Print Planned Absence Form (PDF 79 KB) 
  • Complete the form
  • It must be signed by yourself and one of the staff members on the form
  • Scan completed and signed form
  • Email absent.dental@otago.ac.nz 
  • Put Form in the subject line
  • Attach scanned form
  • Send
  • Or place completed form in Black letter box outside the lunch room on the ground floor of the Walsh Building

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If you are ill, or unexpectedly have to miss classes

Advise the Faculty Office by 8am on day of absence:

An email will be sent back to you with a checklist of information that we need from you.

We need to know:

  1. Have you cancelled any patient appointments?
  2. Your name
  3. Student ID
  4. Course and year (e.g., BOH3)
  5. Why you are absent (brief only)
  6. Whether you will be away all day or part of the day

The Faculty Office will advise affected clinic receptionists, administrators, module/paper conveners, year chairs and/or programme heads.

If the absence is for five days or less, no further documentation is required.

If the illness or unplanned absence continues for longer than five days, it must be supported by a Faculty of Dentistry Health Declaration for Special Consideration Form 2:

  • Print Health Declaration for Special Consideration Application Form 2 (PDF 50 KB)
  • Complete Part A yourself
  • Part B must be completed by a health professional
  • Scan completed and signed form
  • Email absent.dental@otago.ac.nz
  • Put Certificate in the subject line
  • Attach scanned form
  • Send
  • Or place completed form in Black letter box outside the lunch room on the ground floor of the Walsh Building
  • Submit form to the Faculty Office within five working days of the assessment

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If you are ill, or unexpectedly have to miss a test or other form of assessment

If the assessment counts for 5% or more of module or paper mark

  • Advise the module or paper coordinator by email as soon as possible
  • Print Health Declaration for Special Consideration Application Form 2 (PDF 50 KB)
  • Complete Part A yourself
  • Part B must be completed by a health professional
  • Scan completed and signed form
  • Email absent.dental@otago.ac.nz
  • Put Certificate in the subject line
  • Attach scanned form
  • Send
  • Or place completed form in Black letter box outside the lunch room on the ground floor of the Walsh Building.
  • Submit form to the Faculty Office within five working days of the assessment

If the assessment counts for less than 5% of module or paper mark

  • Advise the module or paper coordinator by email as soon as possible
  • Print Health Declaration for Special Consideration Application Form 2 (PDF 50 KB)
  • Complete Part A only
  • Scan completed and signed form
  • Email absent.dental@otago.ac.nz
  • Put Certificate in the subject line
  • Attach scanned form
  • Send
  • Or place completed form in Black letter box outside the lunch room on the ground floor of the Walsh Building
  • Submit form to the Faculty Office within five working days of the assessment

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If you are ill or impaired during a final examination, or in the 14 days prior to a final examination

1. Advise the Faculty Office immediately:

2. Print the following two forms:

Then:

  • Scan completed and signed forms
  • Email to absent.dental@otago.ac.nz
  • Put Certificate in the subject line
  • Attach both scanned forms
  • Send
  • Or place completed form in Black letter box outside the lunch room on the ground floor of the Walsh Building
  • Submit both forms to the Faculty Office within five working days of the examination

Special Consideration allows the opportunity to sit a special examination at a later date or a modification of an examination mark.

Blackboard contains full details of the Student Impairment and Absence Policies, in the Course Book: Regulations and Policies, under Course Documents.

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