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Online Travel Booking Tools

Travel Restrictions due to the COVID‑19 Situation

The Vice-Chancellor's Advisory Group (VCAG) has agreed on a range of initiatives to further streamline the travel bookings process, beginning 14 June 2021. This Policy/Procedure should be read in conjunction with the memo issued by VCAG.

The University has access to a number of online booking tools (OBT) to provide staff with an inexpensive options for creating bookings for both domestic and short haul air travel and ground transport.

These booking facilities are available to registered University Travellers and Travel Co-ordinators and will allow for the booking of travel for themselves or on behalf of others.

University Travellers and Travel Co-Ordinators are free to decide which OBT they use.

Booking Tool Information

Airbnb Logo ImageAirBnb for Work

University departments can book Airbnb properties through ‘Airbnb for Work’ Program for work trips. Please refer to clause 5 of the Travel Planning Procedure prior to booking.

Access to Airbnb for Work requires an Airbnb account which links to the traveller’s University email address. Select your choice of ‘Airbnb for Work’ listing and send to University’s Travel Agents consultants for booking. All bookings must be processed through University’s Travel Agents.

Log in to OBT Website airbnb.com/d/universityofotago
User guide Airbnb for Work Traveller Guide (PDF)
Booking guideline Booking Guidelines (PDF)

hellowworld-logo Brooker Travel (MTA)

Brooker travel utilise Serko online. This OBT is provided under agreement with APx Travel for domestic and short-haul travel. This booking facility is available to registered University Travellers and Travel Co-ordinators and will allow for the booking of travel for themselves or on behalf of others.

Log in to OBT Website serko-online.integrate-shib.otago.ac.nz/login/
Register as a user Serko Online Booking Tool User Registration Information
Instructions For Use Download the Serko Booking Cue Card Guide (PDF)
Brooker Contacts

Grant Bokser
Email grant@brooker.co.nz
Tel +64 3 474 6123

Stephanie Hassall
Email steph@brooker.co.nz
Tel +64 3 474 6129

orbit-logo 

Orbit On-Line (MTA)

This OBT is available to registered University Travellers and Travel Co-ordinators and will allow for the booking of travel for themselves or on behalf of others.

Log in OBT Website:

orbitonline.serko.travel/sso/saml/authrequest/608
Register as a user Orbit Traveller and/or Travel Arranger Registration Form (.xlsx)
Orbit Online Handy Hints Guide Download the Orbit Handy Hints Guide (PDF)
Orbit Travel Training (Travellers) Zoom recording on YouTube
Orbit Travel Training (Arrangers) Zoom recording on YouTube
Orbit Contacts (Dunedin)

General enquiries
Email dunedinbookings@orbit.co.nz

John Harley
Email johnh@orbit.co.nz
Tel +64 3 471 9456

Megan Murch
Email mmurch@orbit.co.nz
Tel +64 3 471 9456

supershuttle-logo Supershuttle

Log in to OBT Website https://www.supershuttle.co.nz/legacy/quickagent/default.aspx?s=UoO
Register as a user https://www.supershuttle.co.nz/legacy/quickagent/default.aspx?s=UoO
Instructions for use University of Otago Quick Book User Guide (PDF)
SuperShuttle Contacts

Rose Silby
Email rose.silby@supershuttle.co.nz
Tel +64 9 522 5715

All bookings and enquiries
Email reservations@supershuttle.co.nz
Tel 0800 SHUTTLE (748885)

 

Dunedin-taxi-logo

Dunedin Taxis

The Dunedin Taxis OBT allows you to book travel for Dunedin with the certainty that you will receive discounted travel and a fixed rate for trips to and from Dunedin airport. The preferred method of payment is the TaxiCharge card as it can be used with the Blue Bubble Taxis Group nationally. Please refer to clause 8 of the Travel and Travel Related Costs Policy regarding transport to and from your local airport.

Log in to OBT Website www.bluebubbletaxis.co.nz. Click on the option to “Book a Taxi”, select “Dunedin” and fill out the details. In the MSG box please write a message stating that this is a University booking along with your GL or PL code. This will ensure you are charged the correct rate.
Contract Information otago.ac.nz/financialservices/reference/procure/suppliers/otago037195.html
Dunedin Taxi Contact

Email admin@dunedintaxis.co.nz
Tel +64 3 477 7700

E-Taxi Voucher Admin Login

etaxi.co.nz

Download the eTaxi registration form (PDF)taxicharge-logo

Hertz

The Hertz OBT allows you to book vehicles at any national location. There are special rates for staff to personally hire vehicles.

Contract Information otago.ac.nz/financialservices/reference/procure/suppliers/otago076410.html
Hertz Contacts

Hertz
Email nzinfo@hertz.com
Tel 0800 654 321

thrifty-logo 

Thrifty

The Thrifty OBT allows you to book vehicles at any national location. There are special rates for visiting academics and for staff to personally hire vehicles.

Contract information otago.ac.nz/financialservices/reference/procure/suppliers/otago037206.html
Thrifty Contact

Email reservations@thrifty.co.nz

Tel 0800 73 70 70 or 03 359 2721

Further information about the Online Travel Booking Tools

Contact the Procurement Team