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Online Travel Booking Tools

Travel Restrictions due to the COVID-19 Situation

The Vice-Chancellor has sent a message to staff outlining plans to mitigate the financial impacts of COVID-19, and one of those is to reduce domestic and international travel for the remainder of 2020. To facilitate these savings target, and to reduce the likelihood of staff spending time booking travel which may need to be cancelled the following arrangements will be in place until further notice.

  1. All travel will need to be approved by the relevant member of VCAG prior to any engagement with travel agents
  2. We will limit the number of staff contacting the travel agents and make sure travel agents only accept bookings from authorised staff
  3. The Air NZ online booking portal will remain closed along with the portal for booking travel insurance.

For Academic Divisions where the University has rolled out the OurDrive travel and conference approval form, this is to be used all travel.

For Service Divisions, or where the OurDrive travel and conference form has not been rolled out, approval is to be provided by email and attached to the purchasing smart form.

Staff completing travel and conference approval requests should use the AirNZ public website to get indicative costs before submitting the request for approval rather than asking travel agents for quotes.

Once travel is approved the traveller (or their administrator) should raise a request for a purchase order via the existing purchasing smart form. Once the Supply Chain team have the request, they will check approvals are in place as per the current process and then contact the travel agent to confirm the travel costs, generate a purchase order and book the travel on behalf of the traveller. We have provided the travel agents with a list of Supply Chain staff authorised to book travel on behalf of University staff.

Sharon Van Turnhout
Chief Financial Officer

Booking Tool Information

supershuttle-logo Supershuttle

Log in to OBT Website https://www.business.supershuttle.co.nz/Login.aspx?s=UoO
Register as a user https://www.business.supershuttle.co.nz/Login.aspx?s=UoO
Instructions for use https://secure-www.otago.ac.nz/financialservices/download.php?file=shuttle-service-price-list.pdf  
SuperShuttle Contacts

Rose Silby
Email rose.silby@supershuttle.co.nz
Ph 09 522 5715

All bookings and enquiries
Email reservations@supershuttle.co.nz
Ph 0800 SHUTTLE (748885)

Dunedin-taxi-logo 

Dunedin Taxis

The Dunedin Taxis OBT allows you to book travel for Dunedin with the certainty that you will receive discounted travel and a fixed rate for trips to and from Dunedin airport. The preferred method of payment is the TaxiCharge card as it can be used with the Blue Bubble Taxis Group nationally.

Log in to OBT Website http://www.dunedintaxis.co.nz/university
Contract Information http://www.otago.ac.nz/financialservices/reference/procure/suppliers/otago037195.html
Dunedin Taxi Contact

Brenda Griffin
Email admin@dunedintaxis.co.nz
Ph 03 477 7700

E-Taxi Voucher Admin Login

https://www.etaxi.co.nz/ 

Download the eTaxi registration form (PDF)taxicharge-logo

Further information about the Online Travel Booking Tools

Contact the Procurement Team