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Information for DIFs

Department Induction Facilitator's (DIFs) are a crucial part of the University of Otago onboarding programme. The DIF programme allows Departments to tailor the onboarding experience for their new employees to their own needs.

So what do DIFs do?

DIF duties cover arranging and coordinating pre-start and post-start tasks for a new employee. Managers/Supervisors, DHSO’s, IT support, and others also play a key role.

Pre-start tasks

  • Launch onboarding portal in RedCarpet
  • Schedule key meetings required in the first week of employment
  • Prepare/update the ‘who's who’ in the department
  • Enrol new employee for Starting Essentials
  • Assign a buddy (if relevant)
  • Ensure the employee’s workspace is organised including building access, desk setup, computer equipment, business cards, door and department signage
  • Arrange access to information systems as needed
  • Organise any equipment, materials, stationery or protective clothing that may be required
  • Organise pre-start training, if appropriate
  • Ensure the new employee knows where to go on day one

Post-start tasks

  • Meet and greet the new employee and introduce them to their colleagues in the department
  • Provide an introduction to the physical workplace including office, bathroom facilities, tearooms, fire exits, building access, etc.
  • Ensure the new employee is shown how to use and access the various computer systems
  • Introduce the new employee to the Departmental Health & Safety Officer and any health and safety procedures as appropriate
  • Assist the new employee with obtaining their staff ID card
  • Keep in touch with the new employee and respond to their questions
  • Maintain oversight of the overall programme and assist with ensuring it flows smoothly for all parties

Download the DIF Role Descriptor

DIF support

Human Resources is your primary contact for DIF support. Contact your HR Administrator if you need help with RedCarpet, or any other aspect of the onboarding process.

Download the Onboarding factsheet for DIFs
Download the Onboarding factsheet for DHSOs
Download the Onboarding factsheet for Managers