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Microsoft Software

The Information Science Department has signed an agreement with Microsoft NZ that enables us to provide our students with a wide range of Microsoft software absolutely free through the Microsoft Imagine program. The software is free to download, install, and use for study-related work. Access to the website, and issuing of software keys is limited to the time you are enrolled in a course of study with the Department of Information Science.

You can install this on your own computer and do not need to remove it when you finish studying, however it cannot be used for commercial purposes.

The software available is:

  • Access
  • Project
  • Visio
  • SQL Server
  • Visual Studio
  • Windows Server Operating Systems
  • Windows Desktop Operating Systems

Other Microsoft software may be available on request, but please note that Microsoft Office is not available as part of this agreement.

If you are an Information Science postgraduate student and not enrolled for any papers please come and see Commerce IT in room 8.07 as you won't have access to the software or the Microsoft Imagine Software Centre.

Guidelines on usage of the software obtained through Microsoft Imagine are below. You will need to agree to any conditions when registering with, and purchasing any, software through the Microsoft Imagine Software Centre.

If you have any questions or problems please email obs.servicedesk@otago.ac.nz. Please note we do not provide support for the software beyond supply.

Microsoft Imagine - Guidelines

As a member of the MSDN Academic Alliance, the department in which you do your courses is authorised to provide you with program software for use on your personal computers. To be in compliance with the MSDN Academic Alliance program requirements you must follow these usage guidelines when using the program software on your computer. You must also agree to the terms of the MSDN End User License Agreement (EULA), the Amendment to Master End-User License Agreement, and any conditions required by your department. 

The Microsoft Imagine Site Administrator at your Division (i.e. contactable at obs.servicedesk@otago.ac.nz) will be responsible for maintaining records of student use and ensuring there is full compliance with the program among all users including students, faculty, and systems administration staff. Please see your Site Administrator for any questions that you may have about the program, or refer to www.Microsoft Imagine.net. 

By installing, copying, or otherwise using the Product, you agree to be bound by the terms of the EULA and the License Amendment. If you do not agree to be bound, do not install, copy, or use the Product.

Installation Guidelines:

Your Department will provide either server access for you to download program software, or may create up to 50 copies of the software to be checked out on a temporary basis to install on personal use computers. All software reproduced for checkout will be a complete copy, and include all copyright and trademark notices. You must be registered in at least one course within the member department to be eligible to load program software on your personal use computer. You may not give copies of loaned software to anyone else for their use. Other qualifying students must obtain software via the method(s) set up by the Microsoft Imagine Site Administrator. In order to install certain components of the Product, you may need an Academic Alliance Product Key (Product Key).The Product Key will be assigned to solely download authorised software. You may not disclose the Product Key information to anyone else. The Microsoft Imagine Site Administrator will maintain records of software downloaded from server or checked out, and will provide those records to Microsoft upon request.

Usage Guidelines:

You may use the software for non-commercial purposes including instructional use, research and/or design, development, and testing of projects for class assignment and tests or personal projects. You may not use the Program software for any for-profit software development. When you are no longer a registered student in a Department that is a member of the MSDN Academic Alliance, you may no longer receive updates for your personal use computer. However, you may continue to use previously installed software on your computer, provided you continue to follow program guidelines. If you violate the terms of the License Agreement and EULA, the Microsoft Imagine Program Administrator will demand confirmation of removal of the program software on your personal use computer. MSDN Academic Alliance -- Student Use Guidelines 

As a member of the MSDN Academic Alliance, the Department in which you take courses is authorized to provide you with program software for use on your personal computers. To be in compliance with the MSDN Academic Alliance program requirements, you must follow these usage guidelines when using the program software on your computer. You must also agree to the terms of the MSDN End User License Agreement (EULA), the Amendment to Master End-User License Agreement, and any conditions required by your department. 

The Microsoft Imagine Site Administrator at your Division will be responsible for maintaining records of student use and ensuring there is full compliance with the program among all department users, including students, faculty and systems administration staff. Please see your Site Administrator for any questions that you may have about the program, or refer to www.Microsoft Imagine.net. 

By installing, copying, or otherwise using the Product, you agree to be bound by the terms of the EULA and the License Amendment. If you do not agree to be bound, do not install, copy or use the Product.

Microsoft Imagine - Software Centre

Getting a valid licence code

The license keys are obtained from the Microsoft Imagine Software Centre. Clicking here should open the Microsoft Imagine Software Centre in a new browser window.

Registering and Signing in

Choose "Sign In" on the top right of the page. 

If you have already registered (this semester or previously) then enter your username and password and Sign In.

If this is your first time using the Microsoft Imagine Software Centre then choose "Register".

  • "Username"is your Otago University Student User-code, e.g. cdeab123, NOT your student ID number. If this is not accepted then email obs.servicedesk@otago.ac.nz

    Only use your Otago University Student User-code as your username. If you use something else we will not be able to identify your account or help you if you have problems.
  • "Email Address"Use your student email address.
  • "Password"This is the password you will use to sign in with - it doesn't need to be the same as any other password you use elsewhere, but can be if you like.
  • You should now be able to sign in using your student user-code along with the password you chose.

Choosing (Ordering) Software

After signing in with your registered user-code you can simply select the "Start Shopping" link under the welcome message.

Browse the software and use the "Add to Cart". If you want to select more software choose Continue Shopping. When you are finished then either stay in the Shopping Cart window after your last addition, or click the "Shopping Cart" link at the top right of the web page, and click on Check Out.

The Shopping Cart link is only shown when you have something in your cart and the cart is not kept between sessions, i.e. if you sign out the cart will be emptied.

You will now be presented with several pages confirming your order, asking you to agree to license conditions and showing you any notices pointing out information such as limits on usage, special conditions, or upgrade issues.

Eventually your software purchase will be completed and you will be shown a receipt listing what you selected along with the license keys. You are advised to print this page just in case. As it also notes the Microsoft Imagine Software Centre will also email you a copy of the receipt. YOU MUST KEEP THIS EMAIL. Or print it or store it somehow. As we update our membership every semester you will not be able to sign into the store again when you are no longer enrolled.

Finding the licence codes again

Once you have signed in click on the My Account link at the top right of the web page. On the resulting Account Management page you will see a section for Order History. Pick the one with the Items you want to find out about and click on the View Details link. This will open a page with the relevant information.

Getting the Software

Unless you have left the University or are no longer enrolled in Information Science then do not download it from Microsoft or Microsoft Imagine. You can get a copy of the software we distribute by following the instructions above.