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audioconferencingblackboardblogsdeskphoneslistshcsipaditunesumobilephonesnesipodcastsqualtricsredcapsyncplicityvideoconferencingvpnwikiszoom

Audioconferencing

Type
Audioconferencing.
Cost
— $21 per hour per connection if being charged to a University of Otago account code.
— $35 per hour per connection plus GST for those bookings without a University account code.
— Additional charges apply for hiring the Auckland, Wellington, Christchurch or Dunedin audioconferencing rooms, after-hours technical assistance and international connections.
Requirements
Bookings are required.
Example uses
— Present lectures to your distance students.
— Hold meetings with all members of your research team.

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Audioconferencing is a conferencing tool that enables any number of people anywhere in the world to connect and interact virtually using their own telephone.

Audioconferencing allows as many people as desired to participate in an interactive discussion or conversation. It is the perfect vehicle for Distance Teaching.

You can use audioconferencing for:

  • teaching
  • oral exams
  • training
  • meetings
  • interviews

Blackboard

Type
Learning Management System.
Cost
No charge to University departments.
Requirements
— University usernames for access.
— Need to be a staff member to request a paper.
Availability
Private, limited guest access.
Example uses
— Access students via online tests or assignments.
— Distribute course content.
— Communicate with your students via Discussion Boards and Class Announcements.

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Blackboard is the learning management system used at the University of Otago. It allows lecturers and tutors to upload lecture notes, reading lists, assessment information and other course-related material to their Blackboard site so that students may access them.

There are also tools for assessing students, such as on-line tests and assignment submission.

Otago Blogs

Type
Blogging System.
Cost
No charge to University departments.
Requirements
— University usernames for access.
— Need to be a staff member to request a paper.
Availability
Public or private sites.
Example uses
— Use a blog to communicate your research to the general public.
— Make a temporary website for your research.

Show me an exampleSign me up

A blog (or weblog) is a website that is easily updated with:

  • articles
  • journal entries
  • images
  • embedded links for video and music

You can set up a free Otago Blogs site for anything related to teaching and learning, research, or administration at the University of Otago:

  • teaching papers
  • research groups
  • committees
  • projects
  • departmental newsletters

Desk Phones

Type
Telephones.
Cost
$15/month per extension.
Requirements
— University of Otago account code, staff username and phone port number for request.
— HOD or delegated authority approval.
Availability
Available to University of Otago staff, and wherever University telephone ports are available.

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Desk phones, either standard or digital, are available by request from ITS. ITS also manages and supports phone extensions. Standard desk phones let you manage calls using call forwarding and diversion. Toll bars can be set up or removed from standard desk phones.

Email

Type
Electronic Communication.
Cost
No charge to University departments.
Requirements
University username.
Availability
Staff, role-based, or general email addresses.
Example uses
Have one email address for your research group.

You are provided with a staff email address once you become a University of Otago employee.

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  • Your staff email address will look something like joe.bloggs@otago.ac.nz
  • You can also get a role-based or generic email address set up for a role or function, rather than an individual
  • Staff Webmail allows you to access your emails online using a web browser

Email Lists

Type
Electronic Communication.
Cost
No charge to University departments.
Requirements
University username and email for registration of an email list.
Availability
Registration to the list can be set as open to all email addresses, requiring approval by the list owner or by registration by the list owner only.
Example uses
— Communicate with a research group.
— Discussions within a specialist area – i.e. all IT support staff within the University.

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Email lists are used for sending out information or discussion with a group of people electronically.

University of Otago staff or students can have an email list for group activities such as:

  • project communication
  • technical procedures or documentations
  • departmental intranet
  • group learning projects

High-Capacity Central File Storage (HCS)

Type
Secure File Storage.
Cost
No charge to University departments.
Requirements
— University of Otago staff username for registration.
— HOD or delegated authority approval.
Availability
Available to University of Otago staff members.

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With HCS, your files are easily and securely accessible from the HCS folder mounted on your desktop. Files are automatically backed up as part of this service.

iPad Loan

Type
Mobile Device.
Cost
No charge to University departments.
Requirements
University username and email for loan application.
Availability
Up to 30 iPads available to University departments.
Example uses
— Collect survey data electronically.
— Study how mobile devices are used within class settings.

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University departments can borrow a set of iPads for use in supporting teaching and research. These can be used for:

  • projects
  • tutorials
  • meetings
  • fieldtrips
  • research groups

Up to 30 iPads can be borrowed for the following standard loan periods:

  • 30 iPads for two weeks
  • 15 iPads for four weeks

There are also 4 iPad Minis available for short-term individual loan.

iTunes U

Type
Podcasting System.
Cost
No charge to University departments.
Requirements
Recordings must be approved by Marketing and Communications.
Availability
Publically available with iTunes.
Example uses
— Record and publish conference keynotes.
— Watch lectures and events from other worldwide universities.

I need more informationShow me the site

University of Otago on iTunes U is an area of the online iTunes Music Store that showcases University life through downloadable audio and video podcasts of lectures, events and short film clips.

Mobile Phones

Type
Telephones.
Cost
Costs vary depending on selected plan.
Requirements
— University of Otago username for request.
— your manager's approval.

The University of Otago has a contract with One NZ for the purchase and supply of mobile phones and mobile phone services. This contract includes special mobile phone calling rates for University staff. The standard length of a contract for a new University mobile phone is 24 months.

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New Zealand eScience Infrastructure (NeSI) Otago

Type
High Performance Computing.
Cost
No charge to University departments.
Requirements
Discussion with ITS and/or NeSI staff to understand and schedule your usage.
Availability
Available to all University of Otago staff members.
Example uses
High speed data transfers to other research institutions in NZ and worldwide.

NeSI provides high performance computing (hardware and software), support and training services to researchers from all disciplines.

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Otago Podcasts

Type
Podcasting System.
Cost
No charge to University departments.
Requirements
— University usernames for access.
— Need to be a staff member to request a paper.
Availability
Public or private sites.
Example uses
Publish video/audio recordings of your research.

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Podcasting technology lets you distribute audio and video files over the internet.

You can set up a free Otago Podcasts site to allow your students access to audio and video recordings of:

  • lectures
  • audioconferences
  • public lectures
  • events

Qualtrics

Type
Survey System.
Cost
No charge to University departments.
Requirements
University of Otago staff or student email address.
Availability
Public or private surveys.
Example uses
— Market research.
— Customer satisfaction surveys.

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Qualtrics is an online data collection and analysis survey application that can be accessed using any web browser or operating system. Survey data is stored outside the University of Otago. You can use Qualtrics for anything related to teaching and learning, research or administration at the University of Otago.

Support:

Please note that if your survey will include personal information which is either covered by Health Information Privacy Principles (HIPP), The Privacy Act or Ethics Committee specifications that require a secure survey tool, you should use the REDCap survey software.

REDCap

Type
Survey System.
Cost
No charge to University departments.
Requirements
University of Otago staff or student email address.
Availability
REDCap is available for use by University staff and students. All survey data is stored securely in the University of Otago data centres.
Example uses
— Surveys with complex design.
— Surveys that will include personal information which is either covered by Health Information Privacy Principles (HIPP), The Privacy Act or Ethics Committee specifications that require a secure survey tool.

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REDCap (Research Electronic Data Capture) is a secure web-based survey application and is recommended if your survey has a complex design or will include personal information which is either covered by Health Information Privacy Principles (HIPP), The Privacy Act or Ethics Committee specifications that require a secure survey tool.
ITS does not provide support for REDCap. However, feedback from those using it is that it is intuitive to use and support videos are available on the REDCap website. There are also inbuilt prompts and instructional text within the application itself.
Survey design enquiries should be directed to your appropriate divisional resource.
The Qualtrics survey software is also available for staff and student use.

Zoom

Type
Web Conferencing.
Cost
No charge to University departments.
Requirements
— Fast Internet connection (i.e. broadband).
— Webcam or camera.
— Microphone.
— Speaker.
Availability
University of Otago staff or student username.
Example uses
— Online meetings.
— Conferences.
— Distance collaborations.

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Desktop videoconferencing makes it easy for you to participate in videoconferences without needing to go to a purpose-built room or purchase expensive equipment.

You can use Zoom web conferencing software on your University of Otago or home computer to easily videoconference with other people.

Syncplicity

Type
File Storage and Synchronisation.
Cost
No charge to University departments.
Requirements
University of Otago staff or postgraduate student username.
Availability
Public and private.
Example uses
— A University 'dropbox' service.
— Storing and sharing research, teaching and administrative data sets.
— Access to important files on all computers and devices.

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Syncplicity is a free University of Otago provided document backup, sharing and synchronisation service like Dropbox. It is great to use with files smaller than 100GB or where you have less than 20,000 files per person.

Videoconferencing

Type
Videoconferencing.
Cost
— free if being charged to a University account code. After-hours use (between 6pm and 8am) is charged at $60 per hour.
— $260 per hour plus GST ($299 incl. GST) for those bookings without a University account code. After-hours use (between 6pm and 8am) is charged at $60 per hour plus GST ($69 incl. GST).

There may also be additional charges for:
— room hire charges at other venues.
— bridging costs and ISDN charges.
— tea and coffee provision.
Requirements
Bookings are required.
Availability
Public or private sites.
Example uses
— Interview a new member for your research team.
— Assess a student studying off campus.

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Videoconferencing is a communications technology that integrates video and voice to connect remote users with each other as if they were in the same room. Users see and hear each other in real-time, allowing natural conversations to take place. It allows users to save time and money on travelling and accommodation costs by bringing people face-to-face virtually.

You can use videoconferencing for:

  • teaching
  • oral exams
  • training
  • meetings
  • interviews

VPN

Type
Off-campus network access.
Cost
No charge to University departments.
Requirements
— University of Otago staff username for registration.
— HOD or delegated authority approval.
Availability
Available to University of Otago staff members.
Example uses
Use it to access services only available on-campus.

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VPN (Virtual Private Network) allows you to access your work computer from home (off campus). This allows access to restricted services such as FinanceOne off campus.

Otago Wikis

Type
Wiki service (Collaborative authoring and information sharing).
Cost
No charge to University departments.
Requirements
University username to register.
Availability
Viewing and editing access can be enabled for registered users only, or the site can be made public.
Example uses
— Document all your experimental protocols for everyone in the research group to see.
— Get students to work together to produce a 'wikipedia' for a particular topic.

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A wiki is a website where a group of people can add and edit connected pages using their web browsers. Otago Wikis are a simple way for your group to efficiently manage your information.

University of Otago staff or students can have an Otago Wiki for group activities such as:

  • project communication
  • technical procedures or documentation
  • departmental intranet
  • group learning projects

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