Thursday, 24 August 2017 9:48pm
Map the work … A screen shot of the work notifications map Property Services has created on its web pages so staff can check out what jobs are being done around the University’s campuses.
Spotting work going on around campus and wondering what is happening is now a thing of the past – Property Service has created an easy way to find out, as part of its drive to enhance communication.
“We want to make sure people are as well-informed as they can be,” University of Otago Property Services Division Director Barry MacKay says.
A new link on Property Services’ home web page – called ‘Work Notifications’ – lists work currently underway, on everything from new cycle lanes being created on State Highway One and piles being installed at the site of the new Faculty of Dentistry building to annual fire alarm testing and a power outage to replace a switchboard.
The link leads to a choice of maps, with Dunedin as the default option under the heading “location” and the other campuses showing up when work is being done there.
Grey grid blacks on each map show work that affects the entire block, and coloured teardrops highlight work affecting a particular building. Clicking on the tear drops or the grey provides:
- A heading summarising the work
- The list of buildings which could be affected by the work
- The time-frame for the work
- A description of the work
- The person to contact about the work – including email address and phone number/s
Property Services will also still send emails to the administrators of buildings that will be affected by any work before that work starts.
Mr MacKay says if any designated administrators of buildings, departments or divisions are not getting those work notification emails and believe they should be, those administrators should contact the Property Services’ Help Desk on 479 8003 or email@example.com
Anybody who is receiving work notification emails for dissemination and believes they should not be getting those emails should also contact the help desk.
Property Services is also working on improving the feedback it provides about jobs through the online request system, where staff lodge requests for work to be done.