The aim of the University's tendering process is to provide the University with the best possible outcome in terms of project cost/value and timeliness. Some variation is allowed if a project is considered unique or has unique requirements. The tendering process is to be conducted in an ethical, unambiguous and unbiased manner that is fair to all parties.
1. The University normally appoints a Lead Consultant (Architect or Project Manager) to manage the design team, produce tender documentation and act as the University's representative during the tender process. The Quantity Surveyor will also be appointed directly by the University to act as its independent cost consultant.
2. Upon the return of tenders, the Lead Consultant and the Quantity Surveyor will produce and provide to the University a tender report which may include value and risk analysis of the tenders.
3. The report will recommend the Award of Tender, or reasons for not awarding the contract will be made immediately. The award is usually given to the "Lowest Price Conforming" tender, but will consider:
- assessed whole-project financial risk
- quality of the tenderer's health & safety submission
- project-specific predetermined & notified tender evaluation criteria
N.B. The University always reserves the right to accept or decline any tender or all tenders.
4. Based on the tender report, Property Services staff will make a recommendation of Award of Tender to the Director of Property Services who will then approve or reject as appropriate.
5. After the award, all unsuccessful tenderers will be formally informed of the successful tenderer. The University does not normally provide further debriefing for unsuccessful tenderers.