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Booking facilities

Why should I have to pay to hire University facilities?

All space in the University is subject to cost recovery from the occupiers or divisions administering the space therefore the cost of using space on a permanent or casual basis is passed on to the user.

Office space

I wish to request more office space. What should I do?

To obtain more office space make a submission with supporting data through your Divisional Director or Assistant Vice Chancellor to the University Space Allocation Advisory Committee which overseas and makes recommendations on space matters to the Vice Chancellors Advisory Group. The Committee is chaired by the Chief Operating Officer. Property Services' Property Management Unit will be able to assist you by providing the Space Planning and Management (SPAM) data for your submission.

Meeting rooms

How do I book a meeting room?

For departments or divisions who have allocated seminar rooms or lecture theatres, contact the departmental or divisional administrator. For centrally provided rooms and theatres contact Admissions and Enrolments Tel +64 3 479 5499 (Casual Bookings Administrator).

I need additional teaching space for a timetabled activity, what should I do?

For departments or divisions who have allocated seminar rooms or lecture theatres, contact the departmental or divisional administrator. For centrally provided rooms and theatres contact Timetable services Tel +64 3 479 5808.

How can i access the timetable online?

The timetable can be accessed using the Web Timetable Viewer.

Are the University's historic properties available for public hire?

Facilities in the historic buildings are covered by the same regulations as other University buildings. The Staff club is the most suitable for casual bookings Tel 64 3 479 5311 email staff-club@otago.ac.nz.

How do I access a room booking form?

For departments or divisions who have allocated seminar rooms or lecture theatres, contact the departmental or divisional administrator. For centrally provide rooms and theatres contact Admissions and Enrolments Tel +64 3 479 5499 (Casual Bookings Administrator)

How do I find out what facilities are in lecture theatres or classrooms?

For departments or divisions who have allocated seminar rooms or lecture theatres, contact the departmental or divisional administrator. For centrally provided rooms and theatres contact the Roster and Special Events Technician for further details.

Conferences

I wish to organise a conference. Who do I speak to?

For departments or divisions who have allocated seminar rooms or lecture theatres to contact the departmental or divisional administrator.

For centrally provided rooms and theatres contact

Admissions and Enrolments

Tel +64 3 479 5499

The Executive Residence

Tel +64 3 479 9150
Email exec-res@otago.ac.nz

University Union Conference and Event Office (Student Services)

Tel +64 3 479 5304
Email conferences@otago.ac.nz

Video conferences

How do I book a video conference?

To book a video conference, contact the Audio Network Supervisor at Information Technology Services.

Tel +64 3 479 8440
Email helpdesk@otago.ac.nz.

For information and charges for video conferences visit the Information Technology Services page.