Operational Finance brings together all the financial processing teams under one roof. These functions include Accounts Payable (AP), Revenue Management and Supply Chain.
The Accounts Payable team manages a range of transaction activities, by implementing and monitoring internal controls, providing exemplary customer service and advice, and delivering accurate, reliable and targeted outcomes. Specific high-volume actions that are performed include:
- Student, Staff and Non-Staff Reimbursements
- Invoice scanning and validation (processing)
- Pcard statements and reconciliations
- Pcard Administrator
- Consolidated invoicing
- Domestic and Foreign payment runs
- AP suspense account maintenance
- Invoice and Credit Reversals
- Staff Advances
- APINV, APPU, APOUT, etc, etc….pool maintenance
- New and existing creditor Maintenance
- Creditor Statement Reconciliations
Revenue Management oversee all the Student Fees, Accounts Receivable (AR) and Cashier functions for the University. Specific actions that are performed include:
- Management of the charging, refunding and collection of domestic and international students’ fees
- Oversee the disbursement of the University International student loans scheme
- Management of ecommerce transactions.
- Maintain oversight of outstanding student fee and general third-party debtor balances and payment plans
- Monitor the collection of accounts receivable and referrals to collection agencies
- Manage and prepare reconciliations, monitor and control the accuracy and integrity of the Debtors Subsidiary ledgers.
- Write and proof read enrolment, course approval and fees related materials
Supply Chain is a new concept at the University that has brought together all purchasing and stores activities into hubs located across the campus that will ensure significant gains in efficiency, SOP’s and economies of scale once fully implement in 2023.
- Coordinate, create, maintain and complete purchase requests ensuring optimum payment methods are identified and appropriate account codes are applied.
- Fixed assets receipting and recording
- Inventory management
- Organise and submit quotes in accordance with University Policy and Procedures
- Ensure all stores operations meet any legislative and regulatory requirements for the storage and handling of hazardous, non-hazardous, perishable and controlled goods
- Vendor Management
- Inward goods management/coordination.
- Manage the purchasing compliance function by working closely with the Procurement Office to ensure risk to the University is minimised