Accessibility Skip to Global Navigation Skip to Local Navigation Skip to Content Skip to Search Skip to Site Map Menu

Evidence requirements for police vetting

Students outside of St Davids Cafe

As part of the application process for some programmes you may be required to provide identification documentation as part of the being vetted by the New Zealand Police.

In order to confirm the identity of the applicant to be vetted, two forms of ID must be sighted, one primary and one secondary, one of which must be photographic.

Primary IDs include:

  • Passport (NZ or Overseas)
  • NZ Firearms Licence
  • NZ Full Birth Certificate (issued on or after 1998)
  • NZ Citizenship Certificate
  • NZ Refugee Travel Document
  • NZ Emergency Travel Document
  • NZ Certificate of Identity

ID types with a signature field must be signed (e.g. unsigned passports cannot be accepted).

Secondary IDs include:

  • NZ Driver Licence
  • Kiwi Access Card (formally known as 18+ card)
  • NZ Full Birth Certificate (issued before 1998)
  • Community Services card
  • SuperGold Card
  • NZ Employee Photo Identification Card
  • NZ Student Photo Identification Card
  • NZ issued utility bill (issued not more than six months earlier)
  • NZ Teachers Registration certificate
  • NZ Electoral Roll Record
  • International Driving Permit
  • Steps to Freedom Form

ID types with a signature field must be signed (e.g. unsigned passports cannot be accepted).

Evidence of a name change

If the two identity documents have different names (e.g. a birth certificate contains the applicant’s maiden name and a driver licence contains their married name) evidence of a name change must be sighted such as a marriage certificate or statutory declaration.

^ Top of Page

What you need to do

Either

  • Bring the original document/s to the AskOtago Central Hub in the Information Services Building, or to one of our campuses, where a photocopy of the document/s will be made and verified for you.

Or

  • Have an identity referee verify the original document and a sign and date a photocopy (see below).

Appropriate identity referees

An identity referee must:

  • be either a person of standing in the community (e.g. registered professional, religious or community leader, Police employee) or registered with the Approved Agency
  • be over 16 years of age
  • not be related or a partner/spouse
  • not be a co-resident of the applicant.

^ Top of Page

What the identity referee needs to do

To verify an applicant’s identity, the identity referee must:

  1. Sight the original versions of each identity document.
  2. Compare the photographic image with the person who has brought the documents to them to confirm they are the same person, or sight another form of photographic identification to confirm that the name on the documents relate to the person in front of them.
  3. If a photographic document write on the document copy:
    I certify that this is a true likeness of [title and full name of the person] and that it is a true copy of the original document.
    Sign and date a copy of each document to verify that the documents produced by the applicant relate to that person.

    For other documents that do not include a photo:
    I certify that this is a true copy of the original document.
    Sign and date a copy of each document to verify that the documents produced by the applicant relate to that person.
  4. Provide his or her name and contact details and details of how they are qualified as an identity referee (e.g. an official stamp stating their role). See Appropriate identity referees.

^ Top of Page

Providing your documents

You can upload high quality scans or photos of all correctly certified documents using the upload link sent to you in the alert in your eVison portal.

If you prefer to post the documents to us, please send them to:

Group Leader Student Administration
Student Experience
University of Otago
PO Box 56
Dunedin 9054
New Zealand

Note: If you are posting documents to us, we urge you to send certified copies only. No responsibility can be taken for original documents that are lost or damaged.

^ Top of Page