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Graduation Ceremony Guide

International student outside Centre for Innovation

Saturday 15 August 2020 at 3:00pm - Degrees and diplomas in Science, Applied Science, Biomedical Sciences, Physical Education, Surveying, Dentistry, Health Sciences, Medicine, Medical Laboratory Science, Pharmacy, Physiotherapy, and Radiation Therapy

COVID-19 and Graduation
Graduation ceremonies in August are contingent upon New Zealand remaining at COVID-19 Alert Level 1 (or lower). For this reason we recommend that you make flexible travel arrangements in case of a change in this status which requires cancellation.

The following information is intended for those who have applied and been accepted to graduate in person at the above-mentioned ceremony.

You will find information about the deadlines you need to meet, guest tickets, regalia, the graduation ceremony, and associated events.

We look forward to seeing you at the graduation ceremony, and wish you a happy and successful future.

Important dates

Friday 17 July

Is the deadline for the following:

  •  withdrawing from the ceremony
  •  making changes to your request for guest tickets
  •  submitting change of name documentation
  •  ordering your regalia and paying the associated hire fee
Friday 24 July If you requested more than the two guaranteed guest tickets, an email will
be sent to you advising you of the outcome of this request
Wednesday 12 August Guest tickets are available for collection
Thursday 13 August

Guest tickets are available for collection

Regalia is available for collection

Friday 14 August

Guest tickets are available for collection

Regalia is available for collection

Saturday 15 August
(day of the ceremony)

Guest tickets are available for collection

Regalia is available for collection

Regalia may be returned after the ceremony

Sunday 16 August Regalia may be returned
Monday 17 August Any outstanding regalia must be returned

Contact the Graduation Office

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Collecting guest tickets

Guest tickets are available for collection from the AskOtago Central Hub, Information Services Building (Central Library) on the following dates and times:

Wednesday 12 August 7:00am - 11:00pm
Thursday 13 August 7:00am - 11:00pm
Friday 14 August 7:00am - 11:00pm
Saturday 15 August 7:00am - 12 noon

You need to collect your guest tickets yourself and provide photographic identification. If it is necessary to have someone else collect your tickets on your behalf, please email AskOtago (using the link below) and provide the name of the person who will be collecting your tickets.

Please note that anyone collecting tickets must provide photographic identification.

View the campus map for the location of the Information Services Building

Email the Graduation Office

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Collecting regalia

It is important that you collect the regalia yourself, as you will need to try it on to ensure you have the correct size. Please bring photo ID with you to collect your regalia.

Regalia is available for collection from the Academic Dress rooms, located in the Basement of the Geology Building (North End), on the following dates and times:

Thursday 13 August 5:30pm - 7:00pm
Friday 14 August

11:00am - 2:00pm OR

5:30pm - 7:00pm

Saturday 15 August 9:00am - 12 noon

View the campus map for the location of the Geology Building

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Returning regalia

Please ensure that you return your regalia on time, as it will be required by another graduand for subsequent ceremonies.

A further charge may apply for regalia returned late.

Regalia must be returned in the same condition as it was issued. The full cost of replacement, which exceeds $600, will be charged for any lost or damaged regalia.

Regalia must be returned at one of the following times and venues:

Saturday 15 August

Municipal Chambers
(Access is via the Glenroy Auditorium entrance on Harrop Street)

4:00pm - 5:00pm

Sunday 16 August Basement of the Geology Building

8:30am - 10:30am OR

2:00pm - 4:00pm

Monday 17 August Basement of the Geology Building 10:00am - 2:00pm

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Regalia Conveners

Walter Lawrence Tel 022 252 9920
Jane Ashman Tel 021 027 10950
Academic Dress rooms Tel 03 479 8765
(please hold for message)

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The Graduation Brunch

The University of Otago will be hosting a brunch - open to all graduands and their families - prior to the procession. This is a wonderful opportunity to celebrate with your family, friends, and the University.

Date: Saturday 15 August

Time: 11:30am - 1:00pm

Place: The Link, within the Information Services Building, corner of Cumberland and Albany Streets

Staff from the following areas will be present at the Brunch (any additions will be uploaded at the end of each week leading up to the ceremony):

  • Anatomy
  • Biochemistry
  • Biomedical Sciences Programme
  • Centre for Postgraduate Nursing (Chch)
  • Ecology
  • Food Science
  • Genetics
  • Geography
  • Geology
  • Human Nutrition
  • Mathematics & Statistics
  • Microbiology & Immunology
  • Neuroscience programme
  • Pharmacology & Toxicology
  • Physical Education & Sports Science
  • Physiology
  • Psychology
  • Zoology

View the campus map for the location of the Information Services Building

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Thanksgiving Service

The University Chaplaincy team are pleased to invite you, your family and friends to a short informal service of thanksgiving on the day of graduation.

Date: Saturday 15 August

Time: 12:40pm - 1:10pm

Place: The Hunter Centre, corner Frederick and Great King Streets

Please wear academic regalia. The service will finish in plenty of time for you to join the parade which will depart from outside the Hunter Centre at 1:30pm.

Visit the Chaplains online

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The Graduation Procession

Please assemble outside the School of Dentistry on Great King Street, dressed in your regalia, on the day of the Ceremony. The procession will leave the School of Dentistry promptly at 1:30pm accompanied by bagpipers and drummers.

Please note that the graduation procession will always be held, regardless of the weather conditions.

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Ceremony day - Programme of main events

Saturday 15 August


Graduation Brunch

The Link, Information Services Building, corner Cumberland and Albany Streets


Thanksgiving Service

The Hunter Centre, corner Frederick and Great King Streets


Graduation Procession

Assemble at the School of Dentistry by 1:30pm


Marshalling of graduands

Dunedin Centre, Harrop Street. Marshalling begins promptly at 2:00pm.

Please either come directly from the procession or else ensure you arrive by 1:50pm.

You must be wearing the correct regalia and have your graduation order number sticker affixed to the left side of your gown. If you arrive late, or are improperly dressed, there is no guarantee you will be able to take part in the ceremony.

Once all graduands are in graduation order you will proceed to reserved seating in the main body of the Dunedin Town Hall.

What to bring to the marshalling area

What is a Graduation order number sticker?


Doors to the Dunedin Town Hall (Moray Place) open for guests

Guests should be seated by 2:50pm


Graduation Ceremony begins

The Chancellor, Council and staff of the University enter the Town Hall promptly at 3:00pm.  (The audience is requested to rise as the procession enters).

The ceremony will begin with welcomes by the Chancellor and the Māori orator, followed by the National Anthem sung in Māori and English.

Conferring of Degrees and Awarding of Diplomas

The Vice-Chancellor or the relevant Pro-Vice Chancellor or Dean will announce graduands for each degree or diploma (eg "for graduation in the degree of Bachelor of Arts").

How degrees are conferred and diplomas are awarded

Remainder of the Ceremony

The ceremony continues with the graduation address and concludes with the singing of Gaudeamus.

Staff will then leave the Town Hall in procession, after which you and your guests are free to depart.

4:30pm Ceremony concludes (time is approximate)

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