Saturday 19 May 2018 at 1:00pm - Degrees and diplomas in Arts, Education, Music, Theology, and BASc
The following information is intended as a guide for those who have applied and been accepted to graduate in person at the above-mentioned ceremony.
You will find information about the deadlines you need to meet, guest tickets, regalia, the graduation ceremony, and associated events.
We look forward to seeing you at the graduation ceremony, and wish you a happy and successful future.
Important Dates
| Friday 13 April | Is the deadline for the following:
|
| Friday 27 April | If you requested more than the two guaranteed guest tickets, an email will be sent to you advising you of the outcome of this request |
| Wednesday 16 May | Guest tickets are available for collection |
| Thursday 17 May | Guest tickets are available for collection Regalia is available for collection |
| Friday 18 May | Guest tickets are available for collection Regalia is available for collection |
| Saturday 19 May (the day of the ceremony) | Guest tickets are available for collection Regalia is available for collection Regalia may be returned after the ceremony |
| Sunday 20 May | Regalia may be returned |
| Monday 21 May | Any outstanding regalia must be returned |
Collecting Guest Tickets
Guest tickets are available for collection from the Clocktower Reception, main entrance, Clocktower Building (Water of Leith side), on the following dates and times:
| Wednesday 16 May | 8:30am - 5:00pm |
| Thursday 17 May | 8:30am - 7:00pm |
| Friday 18 May | 8:30am - 7:00pm |
| Saturday 19 May | 8:30am - 12 noon |
You need to collect your guest tickets yourself and provide photographic identification. If it is necessary to have someone else collect your tickets on your behalf, please email the Graduation Office and provide the name of the person who will be collecting your tickets.
Please note that anyone collecting tickets must provide photographic identification.
View the campus map for the location of the Clocktower Building
Collecting Regalia
It is important that you collect the regalia yourself, as you will need to try it on to ensure you have the correct size. Please bring photo ID with you to collect your regalia.
Regalia is available for collection from the Academic Dress rooms, located in the Basement of the Geology Building (North End), on the following dates and times:
| Thursday 17 May | 5:30pm - 7:00pm |
| Friday 18 May | 11:00am - 2:00pm OR 5:30pm - 7:00pm |
| Saturday 19 May | 8:30am - 12 noon |
View the campus map for the location of the Geology Building
Returning Regalia
Please ensure that you return your regalia on time, as it will be required by another graduand for subsequent ceremonies.
A further charge may apply for regalia returned late.
Regalia must be returned in the same condition as it was issued. The full cost of replacement, which exceeds $600, will be charged for any lost or damaged regalia.
Regalia must be returned at one of the following times and venues:
| Saturday 19 May | Municipal Chambers | 2:00pm - 6:00pm |
| Sunday 20 May | Basement of the Geology Building | 8:30am - 10:30am OR 2:00pm - 4:00pm |
| Monday 21 May | Basement of the Geology Building | 10:00am - 2:00pm |
Regalia Conveners
| Yvonne Coughlan | Tel 03 454 4010 | coughlany@yahoo.co.nz |
| Rhonda Schlaadt | Tel 03 477 9687 | rhonda.schlaadt@otago.ac.nz |
| Academic Dress rooms | Tel 03 479 8765 |
The Graduation Brunch
The University of Otago will be hosting a brunch - open to all graduands and their families - prior to the procession. This is a wonderful opportunity to celebrate with your family, friends, and the University.
Date: Saturday 19 May
Time: 9:30am - 11:00am
Place: The Link, within the Information Services Building, corner of Cumberland and Albany Streets
Staff from the following areas will be present at the Brunch (any additions will be uploaded at the end of each week leading up to the ceremony):
- Carrington College
- Chaplaincy
- College of Education
- English and Linguistics
- Geography
- Hayward College
- Higher Education Development Centre
- History & Art History
- International Office
- Marketing
- National Centre for Peace and Conflict Studies
- Philosophy, Politics, and Economics
- Psychology
- Sociology, Gender and Social Work
- Theology & Religion
- Tourism
- University College
View the campus map for the location of the Information Services Building
Thanksgiving Service
The University Chaplaincy team are pleased to invite you, your whānau and friends to a short informal service of thanksgiving on the day of graduation, just before the graduation parade. Nau mai, haere mai! Everyone is welcome.
Date: Saturday 19 May
Time: 10:40am - 11.10am
Place: Holy Name Church, 420 Great King Street (opposite the Otago Museum - 2 minutes walk from the University Union Link area)
Please wear academic regalia. The service will finish in plenty of time for you to join the parade which will depart from outside the School of Dentistry at 11:30am.
The Graduation Procession
Please assemble outside the School of Dentistry on Great King Street, dressed in your regalia, on the day of the Ceremony. The procession will leave the School of Dentistry promptly at 11:30am accompanied by bagpipers and drummers.
If the weather is very inclement on the day of the ceremony, email graduation@otago.ac.nz between 9:00am and 11:00am to check for a possible cancellation.
Ceremony Day - Programme of Main Events
Saturday 19 May
| 9:30am | Graduation Brunch The Link, Information Services Building, corner Cumberland and Albany Streets |
| 10:40am | Thanksgiving Service Holy Name Church, 420 Great King Street (opposite the Otago Museum) |
| 11:30am | Graduation Procession Assemble at the School of Dentistry by 11.15am |
| 11:50am | Marshalling of Graduands Dunedin Centre, Harrop Street. Marshalling begins promptly at 12 noon. Please either come directly from the procession or else ensure you arrive by 11:50am. You must be wearing the correct regalia and have your graduation order number sticker affixed to the left side of your gown. If you arrive late, or are improperly dressed, there is no guarantee you will be able to take part in the ceremony. Once all graduands are in graduation order you will proceed to reserved seating in the main body of the Dunedin Town Hall. |
| 12:15pm | Doors to the Dunedin Town Hall (Moray Place) open for guests Guests should be seated by 12.50pm |
| 1:00pm | Graduation Ceremony begins The Chancellor, Council and staff of the University enter the Town Hall promptly at 1:00pm. (The audience is requested to rise as the procession enters). The ceremony will begin with welcomes by the Chancellor and the Māori orator, followed by the National Anthem sung in Māori and English. |
Conferring of Degrees and Awarding of Diplomas The Vice-Chancellor or the relevant Pro-Vice Chancellor or Dean will announce graduands for each degree or diploma (eg "for graduation in the degree of Bachelor of Arts"). | |
Remainder of the Ceremony The ceremony continues with the graduation address and concludes with the singing of Gaudeamus. Staff will then leave the Town Hall in procession, after which you and your guests are free to depart. | |
| 2.30pm | Ceremony concludes (time is approximate) |
Departmental Functions
Graduands, their partners and parents are cordially invited to attend the appropriate Faculty, School, Divisional, or Departmental function. Only graduands in the subject area concerned and their guests are eligible to attend.
Law
The Faculty of Law is holding a function for all Law graduates on Saturday 19 May from 5:30pm until 7:00pm, at Toitū Otago Settlers Museum.
For further information and to RSVP, please contact law.alumni@otago.ac.nz
Music, Theatre and Performing Arts
The Department of Music, Theatre and Performing Arts is hosting an afternoon tea in Black/Sale House, at 3:30pm on Friday 18 May for MTPA graduands and their families.
For further information and to RSVP please email mtpa@otago.ac.nz
Pacific Islands Centre
The Pacific Islands Centre is hosting a Graduation Lotu and Breakfast, for Pacific graduands and their families. Please join us in celebrating our success as a community together.
Date: Saturday 19 May
Time: 8:00am - 10:00am
Place: University Staff Club
Please wear your academic regalia and as this is a very popular event, please RSVP to ensure your table will be ready.
For further information or to RSVP, please contact Tofilau Nina phone 021 279 4574 or email pacific@otago.ac.nz
