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Graduation ceremony guide

Saturday 10 December 2022 at 4:00pm – Degrees and diplomas in Medicine, and Pharmacy

The following information is intended as a guide for those who have applied to be part of the above-mentioned ceremony.

You will find information about the deadlines you need to meet, guest tickets, academic dress, the graduation ceremony, and associated events.

We look forward to seeing you at the graduation ceremony and wish you a happy and successful future.

Important dates

Wednesday 30 November If you requested more than the two guaranteed guest tickets, an email will be sent to you advising you of the outcome of this request
Wednesday 7 December Guest tickets are available for collection
Thursday 8 December Guest tickets are available for collection
Academic dress is available for collection
Friday 9 December Guest tickets are available for collection
Academic dress is available for collection
Saturday 10 December
(the day of the ceremony)
Guest tickets are available for collection
Academic dress is available for collection
Academic dress may be returned after the ceremony
Sunday 11 December Academic dress may be returned
Monday 12 December Any outstanding academic dress must be returned

Contact the Graduation Office

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Collecting guest tickets

Guest tickets are available for collection from the AskOtago Central Hub, Information Services Building (Central Library), on the following dates and times:

Wednesday 7 December 8:30am⁠–⁠7:00pm
Thursday 8 December 8:30am⁠–⁠7:00pm
Friday 9 December 8:30am⁠–⁠7:00pm
Saturday 10 December 8:30am⁠–⁠11:00am

You need to collect your guest tickets yourself and provide photographic identification. If it is necessary to have someone else collect your tickets on your behalf, please email AskOtago (using the link below) and provide the name of the person who will be collecting your tickets.

Please note that anyone collecting tickets must provide photographic identification.

View the campus map for the location of the Information Services Building

Email AskOtago to arrange for tickets to be collected on your behalf


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Collecting academic dress (regalia)

It is It is preferable that you collect the academic dress yourself, as you will need to try it on to ensure you have the correct size. Academic dress is available for collection from the Academic Dress rooms, located in the central basement of the Clocktower Building (enter via the twin steps in the quadrangle between the Clocktower and Geology Buildings). Collection dates and times and times are as follows:

Thursday 8 December 5:30pm⁠–⁠7:00pm
Friday 9 December 11:00am⁠–⁠2:00pm
AND
5:30pm⁠–⁠7:00pm
Saturday 10 December 8:30am⁠–⁠12 noon

View the campus map for the location of the Clocktower Building

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Returning academic dress (regalia)

Please ensure that you return your academic dress on time, as it will be required by another graduand for subsequent ceremonies.

A further charge may apply for academic dress returned late.

Academic dress must be returned in the same condition as it was issued. The full cost of replacement, which exceeds $600, will be charged for any lost or damaged academic dress.

Academic dress must be returned at one of the following times and venues:

Saturday 10 December Town Hall
(Access is via the Glenroy Auditorium entrance located on Harrop Street)
2:00pm⁠–⁠6:00pm
Saturday 10 December Basement of the Clocktower Building 2:30pm⁠–⁠4:30pm
Sunday 11 December Basement of the Clocktower Building 8:30am⁠–⁠10:30am
AND

2:00pm⁠–⁠4:00pm
Monday 12 December Basement of the Clocktower Building 9:00am⁠–⁠3:00pm

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Academic dress conveners

Jules Gross Mob +64 21 075 2772 academic.dress@otago.ac.nz
Andrea Warburton Mob +64 21 405 707 academic.dress@otago.ac.nz
Academic dress rooms Tel +64 3 479 8765
(please hold to leave a message)

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The graduation brunch

The University of Otago will be hosting a brunch – open to all graduands and their families – prior to the procession. This is a wonderful opportunity to celebrate with your family, friends, and the University.

Date: Saturday 10 December

Time: 9:30am–11:00am

Place: Te Wao Nui, Otago Business School, corner of Clyde Street and Union Street East

View the campus map for the location of the Otago Business School

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Thanksgiving service

The University Chaplaincy team are pleased to invite you, your whānau and friends to a short informal service of thanksgiving on the day of graduation, just before the graduation parade. Nau mai, haere mai! Everyone is welcome.

Date: Saturday 10 December

Time: 10:40am–11:10am

Place: Holy Name Church, 400 Great King Street (opposite the Otago Museum)

Please wear academic dress. The service will finish in plenty of time for you to join the parade which will depart from outside the School of Dentistry at 11:30am.

Visit the Chaplains online

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The graduation procession

Please assemble outside the School of Dentistry on Great King Street, dressed in your academic dress, on the day of the Ceremony. The procession will leave the School of Dentistry promptly at 11:30am accompanied by bagpipers and drummers. The procession will follow the usual route for all December ceremonies – from Great King Street along Frederick Street to George Street, then down George Street to Moray Place.

View a map of the procession route (JPEG)

Please note that the graduation procession will always be held, regardless of the weather conditions.

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Ceremony day – programme of main events

Saturday 10 December

9:30am

Graduation brunch

Te Wao Nui, Otago Business School, corner of Clyde Street and Union Street East

10:40am

Thanksgiving service

Holy Name Church, 400 Great King Street (opposite the Otago Museum)

11:30am

Graduation procession

Assemble at the School of Dentistry by 11:15am

2:50pm Marshalling of graduands

Dunedin Centre, Harrop Street. Marshalling begins promptly at 3pm in the Glenroy Auditorium.

Please ensure you arrive by 2:50pm.

You must be wearing the correct academic dress and have your graduation order number sticker affixed to the left side of your gown. If you arrive late, or are improperly dressed, there is no guarantee you will be able to take part in the ceremony.

Once all graduands are in graduation order you will proceed to reserved seating in the main body of the Dunedin Town Hall.

What to bring to the marshalling area

What is a Graduation order number sticker?
3:15pm Doors to the Dunedin Town Hall (Moray Place) open for guests

Guests should be seated by 3.50pm
4:00pm Graduation ceremony begins

The Chancellor, Council and staff of the University enter the Town Hall promptly at 4:00pm. (The audience is requested to rise as the procession enters).

The ceremony will begin with welcomes by the Chancellor and the Māori orator, followed by the National Anthem sung in Māori and English.
Conferring of degrees and awarding of diplomas

The Vice-Chancellor or the relevant Pro-Vice-Chancellor or Dean will announce graduands for each degree or diploma (e.g. “for graduation in the degree of Bachelor of Arts”).

How degrees are conferred and diplomas are awarded
Remainder of the ceremony

The ceremony continues with the graduation address and concludes with the singing of Gaudeamus.

Staff will then leave the Town Hall in procession, after which you and your guests are free to depart.
5:30pm

Ceremony concludes (time is approximate)

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