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SSR Project Update - Issue 10

This issue of the Project Update focuses on support available for staff, and information about the salary preservation provisions and how these relate to new positions advertised.

Recordings from the recent staff information sessions are available online.

Registration for the Student Experience staff information session is now open. The session is scheduled for 3:00pm, Thursday 29 March in Castle 2.

We encourage staff to continue to send through any questions or comments for this newsletter or the website using the ‘Have your say’ form. Please note that if you would like us to respond to you directly, then you will need to include your name and contact details.

Support for staff

We are continuing to undertake Management of Change processes and this is due to be completed by the middle of the year. While we appreciate many of you have not yet been advised of the impact of the SSR on your current role, we encourage you to access resources and support that will be available in the coming months. This support will be available for staff in Wellington, Christchurch and Dunedin, and will include:

Deciding My Future: making good job choices

As mentioned in the last update, we are pleased to announce a new workshop available to staff, designed by Jane Davis, providing the opportunity to support you to make good decisions about your career direction and future work choices.

This three-hour workshop focuses on what is important to consider when making choices about future job and career options, including personal values, balance between work and personal life, identifying your strengths and taking action.

Attendees will be required to complete some pre-work, and a workbook will be forwarded to you on confirmation of your registration. Please use the below link to register your interest in attending this workshop.

Individual Support

We are delighted to advise that Joanna Budai has been appointed by the University as a Career Development Adviser for staff who may be affected by the SSR.

Joanna is a qualified and experienced career development coach and is a professional member of the Career Development Association of NZ. Joanna has worked in a variety of organisations supporting staff during periods of change and has a particular interest in helping people make choices that are right for them both personally and professionally. Joanna will provide one-on-one confidential and impartial support. To make a time to meet Joanna or for further information, email staff.support-SSR@otago.ac.nz

CV preparation workshops

Workshops will shortly be available to assist staff in preparing CVs and cover letters. These workshops will help you present your skills, knowledge and experience effectively to prospective managers and employers.

Please use the below link to register your interest in attending this workshop. Further information, including dates and venues for the workshops will be sent to you as soon as these details are confirmed. Early registration of interest will assist us to schedule sufficient workshops to meet demand.

In the meantime you can find information about CV development provided by the Career Development Centre.

Interview Skills Workshops

We appreciate that attending an interview can be daunting, particularly if it has been a long time since your last interview experience. You may wish to attend a workshop focusing on preparing your responses to questions during interviews and how to present your best self.

Please use the below link to register your interest in attending this workshop. Further information, including dates and venues for the workshops will be sent to you as soon as these details are finalised. Again, your early registration will assist us to provide sufficient workshops to meet demand.

EAP - staff support

We remind staff that you can access personal support through the Employee Assistance Programme (EAP). A new feature is that EAP now offers financial and budgeting advice, as well as other counselling services.

EAP services are available to staff at any time through the existing provider, Stratos Ltd. EAP services are confidential to you and based on a self-referral system. There is no requirement to advise or make a request to your manager. Further information can be found in the EAP section of the HR website.

Management of Change – salary preservation provisions

At one of the recent staff information sessions a question was raised about entitlement to salary preservation when staff choose to apply for a new and advertised position before being advised of the impact of the SSR on their current role. An example of this was the recently advertised Services Representative roles within AskOtago.

The University has decided that if permanent staff, affected by the review and not already confirmed into a role, apply for and are appointed to a role at a lower level within the University, the salary preservation provisions as outlined in employment agreements, Appendix C would apply.

In response to your questions

We have updated the SSR website with responses to a number of frequently asked questions (FAQs).

We welcome your feedback on the project implementation as it progresses. Contact us to discuss, or let us know if you need more information at ssr@otago.ac.nz

From the Support Services Review Project Team