a) the University of Otago’s website
b) the users who are the persons who visit the website of the University
c) the Privacy Act 2020
This policy operates alongside and subject to any privacy statements or policies that may apply to specific supplies of information made to the University through its Website.
1. Collection and use of personal information.
The University records information about users when they visit the website of the University. The University may use this information for the purposes described below and for system administration functions including assessing compliance with University policies and practices.
The information is of two types:
a) Automatically captured data
This includes, but is not limited to:
i. The internet address of the user’s browser, and the type of browser used.
ii. The address of the user’s server.
iii. The user’s domain name.
iv. The user’s IP and/or MAC address.
v. The date and time that the user visited the website.
vi. The pages visited and any documents downloaded.
vii. The previous site visited.
viii. Access details for restricted sites.
Note: Cookies are very small text files sent from the server of the University to the user’s browser to be stored on the user’s computer. They are sent back to the University server when the user’s browser requests a page from the server. They can remain on a user’s internet-enabled device even after leaving the website or webpage. Some browsers allow users to disable this function, but doing so may mean that the user cannot access certain pages.
b) User supplied information
This may be supplied by users via online forms and/or surveys and/or email. This information may be used for student administration and/or provision of services and/or research and in any other way within the scope of the purposes for which the information was collected. The University, or staff of the University, may also use this information to contact students and/or alumni for the purpose of University related activites and functions.
2. Security of personal information.
The University takes all reasonable steps to prevent unauthorised access and/or use of personal information that it holds.
3. Disclosure of personal information.
User supplied personal information will not be disclosed to third parties without the consent of the user unless the use is within the scope of the purposes for which the information was collected. University staff may share information where required for their administrative and student management functions.
The University works with third parties for marketing and advertising. Website visitor information may be provided to third parties that the University works with for marketing and advertising purposes. This information will not include personally identifiable data such as names or addresses but it may include such things as IP and /or MAC addresses, domain names, the pages you accessed, and the date and time you visited our website.
Other than stated above, we do not sell, trade, or otherwise transfer to outside parties your personally identifiable information. The University has taken steps to ensure that each partner or third party involved treats the Personal Data in accordance with the privacy laws and legislation of our Users’ jurisdictions.
4. Access to and correction of personal information.
The user has the right to view all personal information held by the University about them. The user may request correction of information by contacting the Registrar (email@example.com).