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Doctoral and Masters Information

PhD Gown


Final Result

Your final result must be confirmed prior to applying to graduate. Check with your department if your final result has not been received when applications to apply to graduate open.

If your final result is not recorded on your academic record you may be withdrawn from the ceremony, however you will be able to reapply for another ceremony to be held at a later date.


Hard-bound Copies and Electronic Copy of Your Thesis

Before you can graduate, you must submit permanently-bound (hard) copies of your thesis, as well as an electronic version of your thesis.  Refer to the appropriate deadline listed below.

As it can take up to ten working days (or longer at peak times) for your thesis to be printed and bound, you must get this process underway as soon as possible. For further information about the binding process, contact Uniprint or the Library Bindery.

Go to Uniprint Contact page

Go to Library Bindery Contact page

Go to Otago University Research (OUR) Archive page to deposit your e-thesis

Problems submitting your e-thesis? Contact the OUR Archive Administrator via email

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Deadlines for Submitting Hard-bounds and E-thesis

Your hard-bounds and e-thesis must be submitted by the deadline listed below in order to be able to graduate at that ceremony.

Master's candidates must submit their hard-bounds to the Student Records Office, Doctoral candidates must submit their hard-bounds to the Doctoral Office.  Two copies are required, one of which must include the signed authors declaration.

Your e-thesis must be deposited to the Otago University Research Archive (OUR Archive).

Graduation Ceremony Hard-bound and E-thesis Deadline *
Saturday 9 May 2015 Thursday 2 April 2015
Saturday 16 May 2015 Friday 10 April 2015

* The graduation booklet form for Doctoral Candidates must also be submitted by this date

View the disciplines assigned to each graduation ceremony

Questions about the above-mentioned deadlines? Contact the Graduation Office

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Graduation Booklet Form for Doctoral Candidates

PhD Graduate in front of Otago signThe Graduation ceremony booklet includes a brief summary (150 words or less) of all doctoral theses being awarded in person at that ceremony.

Please download the Graduation Booklet form for Doctoral Candidates, complete and email it as a Word document to the Graduation Office. This must be done as soon as possible, at least five weeks before the ceremony that you have been accepted into.

Remember that most of the people reading this summary will be unfamiliar with your field of study, so you should make it as simple and easy to understand as possible.

Your summary must be written in the third person.

View a sample of a completed summary

View a second sample of a completed summary


Contact the Graduation Office via email

Return to Applying to Graduate page

Return to Graduation homepage

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