Applying to Graduate
Each round of graduation ceremonies has a specific time-frame during which applications can be made. The onus is on you to submit an application during this time-frame.
If you haven't received an email inviting you to apply to graduate (sent to your student email address) by the time that applications open, contact the Graduation Office immediately.
The date on which applications will open and close for each ceremony is indicated below, along with the date your hard-bounds and e-thesis must be submitted by.
Your final result must be confirmed prior to applying to graduate. Check with your department if your final result has not been received when applications to apply to graduate open.
If your final result is not recorded on your academic record you may be withdrawn from the ceremony, however you will be able to reapply for another ceremony to be held at a later date.
Hard-bound Copies and Electronic Copy of Your Thesis
Before you can graduate, you must submit permanently-bound (hard) copies of your thesis, as well as an electronic version of your thesis. Refer to the appropriate deadline listed below.
As it can take up to ten working days (or longer at peak times) for your thesis to be printed and bound, you must get this process underway as soon as possible. For further information about the binding process, contact Uniprint or the Library Bindery.
Deadlines for Applying to Graduate, Submitting Hard-bounds and E-thesis
Please ensure that you submit an application for a place in a ceremony while applications are open, as indicated below. You will then have until 5 weeks prior to the ceremony to submit your hard-bounds and e-thesis in order to be able to graduate at that ceremony. This date is indicated below.
Master's candidates must submit their hard-bounds to the Student Records Office, Doctoral candidates must submit their hard-bounds to the Doctoral Office. Two copies are required, one of which must include the signed authors declaration.
Your e-thesis must be deposited to the Otago University Research Archive (OUR Archive).
|Graduation Ceremony||Applications Open||Applications Close||Hard-bound and E-thesis Deadline *|
|14 May 2016||7 March 2016||21 March 2016||8 April 2016|
|21 May 2016||7 March 2016||21 March 2016||15 April 2016|
|20 August 2016||13 June 2016||27 June 2016||15 July 2016|
|10 December 2016||**||**||4 November 2016|
|14 December 2016||**||**||8 November 2016|
|17 December 2016||**||**||11 November 2016|
* The graduation booklet form for Doctoral Candidates must also be submitted by this date
** Applications to graduate either in person or in absentia at a ceremony to be held in December 2016 will open in approximately mid-September. We will post the exact application dates above once they have been confirmed.
Graduation Booklet Form for Doctoral Candidates
The Graduation ceremony booklet includes a brief summary (120 words or less) of all doctoral theses being awarded in person at that ceremony.
Please download the Graduation Booklet form for Doctoral Candidates, complete and email it as a Word document to the Graduation Office. This must be done as soon as possible, and at least five weeks before the ceremony that you have been accepted into.
Remember that most of the people reading this summary will be unfamiliar with your field of study, so you should make it as simple and easy to understand as possible.
Your summary should not refer directly to yourself.