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Doctoral and Masters Information

PhD Gown

When to Apply to Graduate if Completing a Thesis or a Dissertation

If you are completing a qualification for which a thesis or dissertation is required, you should apply to graduate once you have received your final result. 

If you are required to submit hard-bounds and an e-thesis, please also view the appropriate deadline for these as listed below.

For further information about the graduation application process, refer to the Applying to Graduate page

View the deadlines for submitting your hard-bounds and e-thesis 


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Final Result

Your final result must be confirmed prior to applying to graduate. Check with your department if your final result has not been received when applications to apply to graduate open.  If your final result is not recorded on your academic record you may be withdrawn from the ceremony, however you can then reapply for another ceremony to be held at a later date.


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Hard-bound Copies and Electronic Copy of Your Thesis

Before you can graduate, you must submit permanently-bound (hard) copies of your thesis, as well as an electronic version of your thesis.  Please refer to the appropriate deadline listed below.

Please be aware that you need to allow up to ten working days for your thesis to be printed and bound, so you should get this underway as soon as you are able. For further information about the binding process, please contact Uniprint or the Library Bindery.

View the deadlines for the submission of your hard-bounds and e-thesis

Contact Uniprint

Contact the Library Bindery

Deposit your thesis to Otago University Research (OUR) Archive

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Deadlines for Submitting Hard-bounds and E-thesis

You are expected to have received the final result for your thesis before applying to graduate.

Your hard-bounds and e-thesis must be submitted by the deadline listed below in order to be able to graduate at that ceremony.

Master's candidates must submit their hard-bounds to the Student Records Office, Doctoral candidates must submit their hard-bounds to the Doctoral Office.  Two copies are required, one of which must include the signed authors declaration.

Your e-thesis must be deposited to the Otago University Research Archive (OUR Archive). If you have any problems please contact the OUR Archive Administrator.

Graduation CeremonyHard-bound and E-thesis Deadline *
3 May 201431 March 2014
10 May 20147 April 2014
17 May 201414 April 2014
16 August 201411 July 2014
6 December 2014TBA
10 December 2014TBA
13 December 2014TBA

* The graduation booklet form for Doctoral Candidates must also be submitted by this date

Contact the Student Records Office

Contact the Doctoral Office

Deposit your e-thesis to OUR Archive

Contact the OUR Archive Administrator via email

Questions about the above-mentioned deadlines? Contact the Graduation Office

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Graduation Booklet Form for Doctoral Candidates

PhD Graduate in front of Otago signThe Graduation ceremony booklet includes a brief summary (150 words or less) of all doctoral theses being awarded in person at that ceremony.

Please download the Graduation Booklet form for Doctoral Candidates, complete and email it as a Word document to the Graduation Office. This should be done as soon as possible and at least five weeks before the ceremony that you have been accepted into.

Please remember that most of the people reading this summary will be unfamiliar with your field of study, so you should make it as simple and easy to understand as possible.

This should be written in the third person.

View a sample of a completed summary

View a second sample of a completed summary

Email the Graduation Office

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