Payment of Review Panel Members Procedure

Purpose

The programme of internal reviews forms the basis of the University of Otago's quality assurance framework. The University is committed to the transparency of the processes surrounding the reviews and wishes to recognise formally the work of Convenors and Secretaries of Review Panels and Panel members.

This procedure has been developed to provide a framework for the recognition of the expertise provided by review panel members through an appropriate scale of remuneration across the University.

Organisational scope

This procedure applies University-wide.

Content

1. Levels of Remuneration

a. Internal Otago Staff Members (excluding review secretary)

The University recognises the work undertaken by staff who serve on review panels through the Academic Promotion and Progression criteria for academic staff and the Performance Development Review for general staff, so there is no remuneration.

b. Staff Members of Other Tertiary Institutions

Service on a review panel by staff members of other tertiary institutions is generally recognised by their home institution, and therefore there is no remuneration.

c. University of Otago Graduates enrolled at another tertiary institution

For graduate panel members who are enrolled at another tertiary institution the University of Otago provides an honorarium of $2,000.

Note: For Otago postgraduates your role is seen as Professional development, therefore there is no remuneration.

• You will be working with specialists in your field from New Zealand and overseas and you will have excellent networking opportunities
• You will be able to include in your CV the fact that you have participated in a formal University committee
• Being a review panel member is an excellent opportunity for you to find out more about the University and how it works

d. Retired Staff from Otago and Other Tertiary Institutions

The University of Otago recognises that the expertise of retired staff members can make a valuable contribution to the reviews process. Retired staff will be paid an honorarium of $2,000 for panel members and $5,000 for panel convenors for a standard three-day review; panel convenors will receive an additional $1,000 per day for reviews that exceed three days

e. Panel Members from Outside Tertiary Education

For panel members from outside Tertiary Education, including former students, the University of Otago provides an honorarium of $2,000.

f. Review Secretaries

The University of Otago recognises that review secretaries provide an invaluable support to the convenors and other panel members. Staff who take on this role in addition to other employment within the University are provided with a one-off payment of $750 for each full review they undertake. Review secretaries are not eligible for time off in lieu or overtime for the work of the review. (This section does not apply to the permanent review secretaries within the Quality Advancement Unit.)

2. Graduating Year Reviews

For Graduating Year Reviews (GYRs) the levels of remuneration are as detailed above. However, as the amount of work is less than a full review, the honorarium for retired staff acting as panel members is $250 per GYR and for retired staff acting as convenors is $500 per GYR. External discipline specialists will be paid an honorarium of $250 for each GYR.

3. Processing and Taxing of Remuneration

Remuneration of panel members and secretaries is managed and administered by the Quality Advancement Unit. Like all review expenses, this remuneration is funded by the Divisions (although some exceptions apply). Payment to convenors and panel members is via the "Schedular Payment Request form" and payment to secretaries is via the "Review Secretary Payment Recommendation Form". All reviews remuneration is subject to tax; honoraria are scheduler payments subject to withholding tax and review secretary remuneration is subject to PAYE. NZ payees must submit (or have on file with Payroll Services) an IR330 Tax Code Declaration. Questions regarding remuneration should be directed to the Quality Advancement Unit.

4. Variations

The Deputy Vice-Chancellor (Academic) may, in exceptional circumstances, approve a payment arrangement which does not comply with this procedure.

Contact for further information

Megan Wilson
Reviews Manager
Email m.wilson@otago.ac.nz