Accessibility Skip to Global Navigation Skip to Local Navigation Skip to Content Skip to Search Skip to Site Map Menu

Doctoral and Masters Information

PhD Gown

Applying to Graduate

Each round of graduation ceremonies has a specific time-frame during which applications can be made. The onus is on you to submit an application during this time-frame.

If you haven't received an email inviting you to apply to graduate (sent to your student email address) by the time that applications open, contact the Graduation Office immediately.

The date on which applications will open and close for each ceremony is indicated below, along with the date your hard-bounds and e-thesis must be submitted by.

view the deadlines

Final Result

Your final result must be confirmed prior to applying to graduate. Check with your department if your final result has not been received when applications to apply to graduate open.

If your final result is not recorded on your academic record you may be withdrawn from the ceremony, however you will be able to reapply for another ceremony to be held at a later date.

Hard-bound Copies and Electronic Copy of Your Thesis

Before you can graduate, you must submit permanently-bound (hard) copies of your thesis, as well as an electronic version of your thesis.  Refer to the appropriate deadline listed below.

As it can take up to ten working days (or longer at peak times) for your thesis to be printed and bound, you must get this process underway as soon as possible. For further information about the binding process, contact Uniprint or the Library Bindery.

Go to Uniprint Contact page

Go to Library Bindery Contact page

Go to Otago University Research (OUR) Archive page to deposit your e-thesis

Problems submitting your e-thesis? Contact the OUR Archive Administrator via email

^ Top of Page

Deadlines for Applying to Graduate, Submitting Hard-bounds and E-thesis

Please ensure that you submit an application for a place in a ceremony while applications are open, as indicated below.  You will then have until 5 weeks prior to the ceremony to submit your hard-bounds and e-thesis in order to be able to graduate at that ceremony.  This date is indicated below. 

Master's candidates must submit their hard-bounds to the Student Records Office, Doctoral candidates must submit their hard-bounds to the Doctoral Office.  Two copies are required, one of which must include the signed authors declaration.

Your e-thesis must be deposited to the Otago University Research Archive (OUR Archive).

Graduation Ceremony Applications Open Applications Close Hardbound and E-thesis Deadline *
12 May 2018 5 March 19 March 6 April
19 May 2018 5 March 19 March 13 April
18 August 2018 18 June 2 July TBA
8 December 2018 24 September 8 October TBA
12 December 2018 24 September 8 October TBA
15 December 2018 24 September 8 October TBA

* The graduation booklet form for Doctoral Candidates must also be submitted by this date

View the disciplines assigned to each graduation ceremony

Questions about the above-mentioned deadlines? Contact the Graduation Office

^ Top of Page

Graduation Booklet Form for Doctoral Candidates

PhD GraduateThe Graduation ceremony booklet includes a brief summary (120 words or less) of all doctoral theses being awarded in person at that ceremony.

Please download the Graduation Booklet form for Doctoral Candidates, complete and email it as a Word document to the Graduation Office. This must be done as soon as possible, and at least five weeks before the ceremony that you have been accepted into.

Remember that most of the people reading this summary will be unfamiliar with your field of study, so you should make it as simple and easy to understand as possible.

Your summary should not refer directly to yourself.

View a sample of a completed summary

View a second sample of a completed summary

Contact the Graduation Office via email

Return to Applying to Graduate page

Return to Graduation homepage

^ Top of Page