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Submitting identification documents

Clocktower.

When you apply to study at the University of Otago you will be asked to provide evidence of your full name, date of birth, and nationality. The personal details page (or ‘bio-page’) of your passport and/or your birth certificate will be perfect for that purpose. A task will be set in your portal asking you to upload a scanned copy of one of these documents.

You will also be required to send a certified (notarised/witnessed) copy of this document to us by mail. This is a strict university requirement; if you do not send a correctly certified copy of your passport or birth certificate by mail your registration will not be complete and you can expect to experience delays during Course Approval.

Certification guidelines

Your passport or birth certificate must be certified by a person of suitable authority and according to the guidelines below. Documents that have not been certified correctly will not be accepted.

The following people are authorised to certify documents:

  • Your agent (if you applied for admission through an authorised agency)
  • A Lawyer
  • A Notary Public
  • A Justice of the Peace
  • A Commissioner of Oaths
  • A Court Registrar or Deputy Registrar
  • A Member of Staff at a New Zealand Embassy

The authorised person must note on the copied document:

  1. "Certified true copy" (in English)
  2. Their authority (in English)
  3. Their name
  4. Their signature
  5. Their official stamp
  6. Certification must be done in English for it to be accepted

Example:

Witnessed Document Example jpg